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Specialist, Event Coordinator

QXO -
Coppell, TX

Apply Now

Job Details

Full-time
11 days ago

Benefits

Paid training
Health insurance
Dental insurance
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Union benefits
Pet insurance

Qualifications

Live chat
Spreadsheets
Online learning activities
Online learning environment experience
Meeting scheduling
Video conferencing software
HR systems
Online training platform teaching experience
Educational program scheduling
Microsoft Teams
E-learning platforms
Enterprise Learning Management
Video conferences (communication methods)
Webinars (training delivery method)
Video conferencing systems operation

Full Job Description

Overview:

QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

What you will do::

Coordinate learning events (in‑person, virtual, hybrid): schedule dates/rooms/platforms, prep materials, handle AV/catering, and provide on‑site support.
Produce virtual courses: open sessions, manage lobbies/polls/breakouts/chat, troubleshoot participant tech, and keep sessions on time.
Build events and sessions in LMS: Configure event sessions, set enrollment criteria, and handle deployment of event / session when ready for go-live.
Manage registrations: handle enrollments/waitlists/cancellations/substitutions, send confirmations and reminders.
Track attendance & completions: reconcile rosters with sign‑ins/platform logs, issue certificates, and update records promptly.
Perform basic LMS administration: load new online courses and set metadata, enroll learners, maintain rosters, design and run custom reports, run standard reports, mark users complete for online trainings, and provide basic user support.
Manage learning program budgets: track event expenses, monitor allocations, process invoices, and ensure adherence to financial guidelines.
Report on program health: provide no‑show updates and monthly completion/evaluation summaries; budget tracking; maintain compliance dashboards.
Coordinate vendors: schedule instructors, confirm rosters/materials, monitor delivery quality, and support statement of work/invoicing.
Communications: draft and share communications - schedules, pre‑work, joining instructions, and post‑class surveys with learners, facilitators, HRBPs, and managers.
Promote upcoming trainings: develop and distribute marketing communications (internal postings, emails, promotional messages) to drive awareness and enrollment.
Ensure standards & compliance: support accessibility (captions/accommodations), follow branding/templates, and handle learner data per privacy policies.
Continuously improve: capture feedback, suggest schedule/capacity tweaks, maintain checklists, and update playbooks/templates.
Demonstrate initiative: identify gaps and areas to standardize, take ownership of pending tasks, and proactively seek new assignments or process improvements.
Accessibility & privacy: Coordinate accommodations (e.g., captioning, interpreters, accessible materials) and handle learner data consistent with ADA/Section 508 guidance and company privacy policies (and GDPR where relevant).

What you will bring::

Required

Bachelor’s degree or higher.
2–4 years in corporate L&D, training/events coordination, program coordination, or related field.
Hands-on experience supporting virtual training (Zoom, MS Teams, Webex or similar) and producing interactive sessions (polls, breakouts, chat moderation).

Working knowledge of an enterprise LMS (e.g., Cornerstone, Oracle, SAP SuccessFactors): enrolling learners, running basic reports, issuing completions.
Strong organization and multitasking skills; comfort with calendars, spreadsheets, and templates; clear written and verbal communication with all levels.

Preferred

Bachelor’s degree in HR, Education, Communications, event planning or management, hospitality, or related field.
ATD APTD/CPTD or comparable credential.
Successful completion of VILT producer training.
Familiarity with SCORM/xAPI terms, evaluation basics (Kirkpatrick Levels 1–2), and entry-level data/reporting for L&D.
Experience coordinating external vendors (SOWs, schedules, deliverables) and supporting RFP steps with Procurement.
Awareness of accessibility and data-privacy expectations for learning (e.g., ADA/Section 508; GDPR when applicable).

What you will earn::

401(k) with employer match
Medical, dental, and vision insurance
PTO, company holidays, and parental leave
Paid training and certifications
Legal assistance and identity protection
Pet insurance
Employee assistance program (EAP)

Benefits for union‑represented roles are determined by the applicable collective bargaining agreement and may differ from standard company benefits.

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.

Apply Now

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