Top 15 Operations analyst Jobs in Gainesville, Fl

Operations Analyst
Koss Olinger —Gainesville, FL
- $52,500 - $57,500 a year
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
11d
Operations Analyst (Industrial Engineer)
Evergen —Alachua, FL
- $65,000 - $80,000 a year
- Full-time
- Customer service
- ERP systems
- Mid-level
Quick Apply
Laboratory Analyst
MCS - Modern Canna —Gainesville, FL
- Full-time
- Mid-level
- Bachelor's degree
- Organizational skills
OPS Programmer & Data Analyst - College of Nursing
University of Florida —Alachua, FL
- $26.31 an hour
- Temporary
- Computer Science
- University
- Organizational skills
4d
Hinesville Clinical Director Board Certified Behavior Analyst BCBA
Gold Vine —Gainesville, FL
- $110,000 - $125,000 a year
- Full-time
- Working with individuals with developmental disabilities
- Management
- Doctoral degree
- Health insurance
- Dental insurance
Quick Apply
ICS Authorizations Program Analyst II
Signature Performance, Inc —United States
- $125,000 - $130,000 a year
- Full-time
- Computer science
- Computer Science
- 5 years
- Paid holidays
- Disability insurance
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Operations Analyst

Koss Olinger
Gainesville, FL

Quick Apply

Job Details

Full-time
$52,500 - $57,500 a year
11 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Career development plan
Vision insurance
401(k) matching
Professional development assistance
Life insurance
Retirement plan

Qualifications

Optimizing workflow processes
VLOOKUP function
Computer operation
Customer communication
Microsoft Outlook
IT operations
Customer service
Assistance experience within technology industry
Assistance experience within finance industry
Zoom
Process improvement
Financial software
Microsoft Office
Presentation skills
Bachelor's degree
Project management software
Calendly
Appointment scheduling
Technical Proficiency
Quality data entry
Excel data analysis
Customer data entry

Full Job Description

**In order to be considered for this position, please cut and paste the following link into your browser to complete the Culture Index survey:

https://go.cultureindex.com/p/tYTDpBX15k0Sa0QgSS9

Job Description

The Operations Analyst serves multiple back-office support functions, working seamlessly within our Operations Department as well as supporting our Client Liaison and Corporate Scheduler in a client facing role. Polished written and verbal communication skills, a high level of detail orientation, along with keen technical skills are required. The ability to work independently and a desire to own projects within a goal-oriented environment are also paramount to achieving success in this role.

Roles and Responsibilities

· Operations Tasks:

o Become and maintain power user status within our CRM system – Advisor Engine and portfolio management software – Black Diamond.

o Create, maintain client records, lists, data, report templates, and workflows. Focus on completing a high volume of workflow actions.

o Data management – entry/upload/download/report generation.

o Manage individual service tickets with IT provider.

o Maintain computer inventory and assist with computer set up/troubleshooting issues.

o Other systems/software/technology/cybersecurity support.

o Answer, qualify, and forward incoming calls and emails to appropriate personnel.

o Schedule internally driven meetings.

o Take messages and complete action items. Follow up proactively.

o Assist with quarterly billing and reporting.

o Facilitate the statements, confirms, and correspondence process.

o Prepare client meeting materials on a weekly basis, including completing post meeting action items and forms.

o Vendor contacts and communications.

o Assist with Vendor Due Diligence.

o Firm and client level custodian communications.

o Assist with external client facing communications and mailings.

· Client Liaison/Corporate Scheduler tasks (while covering or backing up front desk):

o Coordinate, schedule, launch, and confirm meetings with clients, prospects, vendors, centers of influence, and others.

o Schedule client reviews for an assigned advisor group which includes managing multiple calendars and inboxes via Outlook, including both Operations and Advisor calendars.

o Deliver general information to clients and internal communications to team via various modes of communication.

o Keep the kitchen and front lobby tidy, presentable, inventoried and stocked. This includes opening and closing procedures.

o Process incoming and outgoing client correspondence via USPS Mail, Fed Ex, UPS, etc.

o Order Office Supplies, including snacks and drinks, for clients and staff.

· Adherence to Koss Olinger Compliance Code of Ethics and Policies and Procedures within all tasks and projects.

· Special projects and additional administrative tasks, as needed.

Qualifications and Education Requirements

Minimum Education: Bachelor’s degree

Experience: One to three years of experience in a professional office environment required. Three to five years of experience a plus.

Required Skills

· Exceptional customer service and interpersonal relations

· Excellent verbal and written communication

· Excellent software and technical skills

· Naturally proactive and disciplined

· Goal‐oriented and results driven

· Self‐starter

· Able to work well both independently and collaboratively

· Highly organized and attentive to detail

· Comfortable with data entry

· Able to follow systematic processes

· Adaptable to change and shifting priorities

· Proactively communicate and prioritize when given multiple, deadline-oriented tasks

· Comfortable with presenting ideas for process improvements

· Able to employe deductive reasoning

· Confidence learning new systems and programs

· Experience with Office 365; Outlook; Calendly; Adobe; Zoom; Teams

· Proficient in Excel including functions such as VLOOKUP and Pivot Tables

· Experience with CRMs; Portfolio Management Software; other Financial Software a plus

· Project Management experience a plus, including using project management software

Core Values

Koss Olinger strives to be, and is recognized as, a “Best Place to Work” company. Alignment with our core values and contributing positively to our company culture is expected of all employees at Koss Olinger.

_______________________________________________________________________________________________

**In order to be considered for this position, please cut and paste the following link into your browser to complete the Culture Index survey:

https://go.cultureindex.com/p/tYTDpBX15k0Sa0QgSS9

Job Type: Full-time

Pay: $52,500.00 - $57,500.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Education:

Bachelor's (Required)

Experience:

Operations: 1 year (Required)

Ability to Commute:

Gainesville, FL 32606 (Required)

Work Location: In person

Quick Apply

Refine Your Search

operations analyst jobs in gainesville, fl

Operations Analyst

Operations Analyst (Industrial Engineer)

Laboratory Analyst

OPS Programmer & Data Analyst - College of Nursing

Hinesville Clinical Director Board Certified Behavior Analyst BCBA

ICS Authorizations Program Analyst II

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