Top 8 Construction administrator Jobs in Gainesville, Fl

Office Coordinator
Windows & Doors Store —Newberry, FL
- $22 - $28 an hour
- Full-time
- Office
- Administrative experience
- Supervising experience
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant
Foresight Construction Group —Gainesville, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
- Paid time off
Quick Apply
Construction Administrator
Flad Architects —Gainesville, FL
- Email
- Construction site
- 5 years
- Senior level
- Paid holidays
- Disability insurance
Construction Administrator
Jones Edmunds and Associates —Alachua, FL
- Full-time
- Hybrid work
- Construction site
- Bachelor of Science
- Engineering
- Paid holidays
- Disability insurance
Quick Apply
CTM: Project Administrator
Comfort Temp Company —Gainesville, FL
- Email
- Microsoft Excel
- Microsoft Outlook
- Engineering
Quick Apply
2d
Executive Assistant
Foresight Construction Group —Gainesville, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid training
- Disability insurance
Quick Apply
Office Administrator
Carports Anywhere —Starke, FL
- Full-time
- Microsoft Outlook
- ERP systems
- Mid-level
- 401(k)
- Paid time off
Quick Apply

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Assistant Construction Code Administrator - 20062618
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A Construction Administrator is responsible for processing permits and billing, project document filing, overseeing prevailing wage information, arranging…
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Office Coordinator

Windows & Doors Store
Newberry, FL

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Job Details

Full-time
$22 - $28 an hour
5 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Employee discount
Flexible schedule
Life insurance
Retirement plan

Qualifications

Vendor relationship building

Full Job Description

Job Overview

Office & Project Coordinator

Windows & Doors Store

We are a growing window and door company looking for an organized, dependable Office & Project Coordinator to help keep our customers, projects, and office running smoothly.

This position is ideal for someone who enjoys staying organized, communicating with customers, and making sure projects continue moving from the sale through installation and completion.

Main Responsibilities

Answer phones and communicate with customers
Keep customer and project information updated in our CRM
Help coordinate permits, inspections, and project paperwork
Assist with scheduling installations
Track customer deposits, balances, and final payments
Help close out completed projects
Perform basic bookkeeping and organize invoices/receipts
Track sales commissions for payroll
Follow up on outstanding project items
Assist management with normal day-to-day office needs

Who We’re Looking For

We are looking for someone who is:

Organized and detail-oriented
Friendly and professional with customers
Comfortable using computers and learning CRM software
Good at following processes and keeping track of multiple projects
Dependable and able to work independently
Comfortable with basic numbers, billing, and bookkeeping

Experience in construction, home improvement, project coordination, bookkeeping, or office administration is a plus, but we are willing to train the right person.

This is a great opportunity for someone who wants to join a growing local company and develop into a larger office or operations role over time.

We are seeking a dynamic and highly organized Office Coordinator to join our team! In this vital role, you will be the heartbeat of our office operations, ensuring smooth day-to-day functioning and fostering a productive, welcoming environment. Your energetic approach and attention to detail will help streamline administrative processes, manage schedules, coordinate events, and support our team’s success. If you thrive in a fast-paced setting and excel at multitasking, this opportunity is perfect for you to make a meaningful impact while enjoying a collaborative work atmosphere.

Duties

Oversee daily office operations, including front desk management and multi-line phone systems to ensure excellent customer service and client communication.
Manage calendars, schedule appointments, coordinate meetings, and organize events to optimize team productivity.
Supervise administrative staff and support team management efforts through training & development initiatives.
Handle vendor management tasks such as negotiating contracts, processing invoices using accounting software like QuickBooks, and maintaining vendor relationships.
Maintain accurate bookkeeping records, perform basic accounting functions, and assist with budgeting and financial reporting.
Manage confidential information with discretion while ensuring compliance with company policies and procedures.
Support human resources functions including onboarding new employees, managing payroll processes, and handling employee records.

Skills

Proven experience in office management or administrative roles with strong clerical skills.
Expertise in Microsoft Office Suite (Word, Excel, PowerPoint) along with proficiency in spreadsheets and other financial software such as QuickBooks or similar accounting tools.
Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
Strong communication skills for client interaction, team coordination, and vendor negotiations.
Demonstrated experience in event planning, scheduling management, and vendor oversight.
Supervising experience with a focus on team management and staff development.
Knowledge of bookkeeping, payroll processing, budgeting, and basic accounting principles.
Ability to handle confidential information professionally while maintaining high levels of accuracy.
Technical proficiency in office equipment such as multi-line phones, fax machines, and office software systems.
Exceptional customer service skills paired with phone etiquette and professional demeanor at the front desk.

Pay: $22.00 - $28.00 per hour

Benefits:

401(k)
Dental insurance
Employee discount
Flexible schedule
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

construction administrator jobs in gainesville, fl

Office Coordinator

Administrative Assistant

Construction Administrator

Construction Administrator

CTM: Project Administrator

Executive Assistant

Office Administrator

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