Top 51 Instructional assistant Jobs in Gainesville, Fl

Administrative Assistant II
University of Florida —Gainesville, FL
- $21.55 - $24.90 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid time off
- Family leave
12d
Library Assistant 3 - User Services Assistant
University of Florida —Gainesville, FL
- From $17.23 an hour
- Online Application
- Research
- Mid-level
- High school diploma or GED
- Health insurance
- Paid time off
7d
Teaching Assistant-Online
University of Florida —Gainesville, FL
- $17 - $20 an hour
- Temporary
- Bachelor's degree
- Teaching
- Entry level
14d
America Reads - Student Assistant
University of Florida —Gainesville, FL
- $16 an hour
- Background check
- Travel
- Reliable transportation
- Paid training
13d
Academic Assistant III - School of Physician Assistant Studies
University of Florida —Gainesville, FL
- $23.00 - $25.50 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
12h
Lecturer/Assistant Instructional Professor
University of Florida —Gainesville, FL
- $95,000 - $105,000 a year
- Classroom
- Computer Science
- Bachelor of Science
- Paid holidays
- Disability insurance
Lecturer/Instructional Assistant Professor
University of Florida —Gainesville, FL
- Mid-level
- Master's degree
- University
Assistant Director of Career Services and Advisor
University of Florida —Gainesville, FL
- $75,000 - $80,000 a year
- Full-time
- Research
- Mid-level
- 3 years
LECTURER
University of Florida —Gainesville, FL
- Online Application
- Laboratory
- Classroom
- Master's degree
Assistant Director of Child Care
GAINESVILLE FOR ALL —Gainesville, FL
- $45,000 - $50,000 a year
- Full-time
- Classroom
- Mid-level
- Supervising experience
- Health insurance
- 401(k)
Quick Apply
Visiting Assistant Professor
University of Florida —Gainesville, FL
- Mid-level
- Residential
- University
Assistant Professor of International Relations
University of Florida —Gainesville, FL
- University
- Doctor of Philosophy
- Senior level
Assistant/Associate Professor
University of Florida —Gainesville, FL
- University
- Senior level
Assistant/Associate Professor of Science Education
University of Florida —Gainesville, FL
- Online Application
- School experience
- Doctoral degree
- Supervising experience
Program Director: Educational Quality Improvement - College of Medicine
University of Florida —Gainesville, FL
- Full-time
- Medicine
- Writing skills
- University
12h
Assistant / Associate / Full Professor
University of Florida —Gainesville, FL
- Nursing
- Adults
- University
Assistant/Associate/Full Professor
University of Florida —Gainesville, FL
- Online Application
- University
- Doctor of Philosophy
- US work authorization
Lecturer/Senior Lecturer/Master Lecturer
University of Florida —Gainesville, FL
- Classroom
- Bachelor of Science
- University
AST/ASO PROF
University of Florida —Gainesville, FL
- Multiple hires
- University
- Doctor of Philosophy
- Senior level
VIS AST PROF
University of Florida —Gainesville, FL
- Math
- University
- Doctor of Philosophy
- Disability insurance
- Health insurance

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Administrative Assistant II

University of Florida -
Gainesville, FL

Apply Now

Job Details

Full-time
$21.55 - $24.90 an hour
12 days ago

Benefits

Paid time off
Family leave

Qualifications

Meeting minutes
Office supply management
Visitor query response
Financial operations
Event breakdown
Microsoft Excel
Office activity coordination
Microsoft Outlook
Organizing community events
Business travel arrangements
Phone communication
Educational events
Faculty collaboration
Writing skills
Greeting customers
Operations coordination planning
Meeting transcription
Project coordination
Executive administrative support
Team scheduling
Mail distribution
Mid-level
3 years
High school diploma or GED
Financial records management
Task prioritization
Mail management
Compliance documentation
Office supply ordering
Organizational skills

Full Job Description

JOB NO:

540802

WORK TYPE:

Staff Full-Time

LOCATION:

Main Campus (Gainesville, FL)

CATEGORIES:

Office/Administrative/Fiscal Support, Veteran's Preference Eligible

DEPARTMENT:

14040000 - IT-AI SQUARED

CLASSIFICATION TITLE:

Administrative Assistant II

CLASSIFICATION MINIMUM REQUIREMENTS:

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

JOB DESCRIPTION:

The Administrative Assistant II serves as an intermediate level role within the Artificial Intelligence Academic Initiatives (AI²) Center, a unit of UF Information Technology (UFIT). This position supports the university’s mission through exceptional service and operational excellence. Stationed at the front reception desk, this individual serves as the first point of contact for visitors. They are responsible for welcoming guests, ensuring meeting participants are properly announced, and representing the University with a consistently professional, friendly, and service oriented demeanor.

This is a high visibility role requiring strong organizational skills, the ability to manage multiple concurrent tasks, and the professionalism to engage effectively with a wide range of constituents. In this role, this individual is expected to work independently with minimal day-to-day supervision, while receiving support from the Project Manager and other administrative team members.

The primary responsibilities of this position include assisting with budget, fiscal, and travel processes in close coordination with the UFIT Business Center. This role also involves performing a variety of administrative tasks that require a broad understanding of the University of Florida’s colleges and units. The incumbent will regularly interact with various stakeholders—students, faculty, staff, corporate and industry partners, and leaders from state and federal agencies.

Responsibilities and characteristics of this position are:

Fiscal, Procurement and Business Operations Support

Works closely with the UFIT Business Center to support core fiscal and budget operations for the AI² Center. Responsibilities include tracking and monitoring annual budget; supporting fiscal transactions; coordinating chart field transfers; reconciling PCard purchases; processing invoices and reimbursements; and ensuring compliance with UF and UFIT financial policies. Provides timely follow-up on fiscal inquiries and supports documentation required for audits or internal reviews.

Travel Coordination and Processing

Supports all travel related activities for AI² Center staff, guests, and collaborators. Coordinates with the UFIT Business Center to prepare and submit travel authorizations, ensure compliance with UF travel policies, gather required documentation, and process reimbursements. Communicate with travelers to address needs and ensure accurate, timely completion of all travel processes.

AI Learning Academy Classroom

Manages scheduling and planning activities with a primary focus on supporting the AI Learning Academy. Works in close coordination with the Project Manager and AI Learning Designers to organize Academy sessions, maintain the program calendar, schedule instructional activities, prepare related materials, and ensure all logistics are in place. Serves as the front office representative, stationed at the reception desk to welcome visitors, announce meeting participants, manage incoming calls, and maintain an organized and professional office environment.

Administrative Support & Office Operations

Provides general administrative support for the AI² Center, including managing office supplies, mail, equipment, and workspace needs. Coordinates with administrative staff and student assistants, offering guidance on daily tasks. Assists with maintaining records, safeguarding confidential information, and supporting internal communications. Attend meetings as needed to record notes and distribute follow up action items.

Event Support

Provides event support for the Center's annual programs and initiatives by serving as a member of event planning committees, participating in planning meetings, coordinating event logistics and schedules, assisting with student competitions, supporting event setup and execution, communicating with internal and external stakeholders, attending events, and traveling outside of Gainesville as needed to support Center activities.

About UF Information Technology

Led by Senior Vice President and CIO Elias Eldayrie, the nine departments comprising UFIT are: Academic Technology; AI² Center; Applications, Development, and Integrations; Business Center; Customer Experience and Resource Planning; Data Platform and Analytics; Information Security Office; Infrastructure and Communication Technology; and Research Computing. UF Information Technology (UFIT) enables teaching, learning, research, and service on campus and across the region with state-of-the-art enterprise IT systems, including SEC and SUS universities, and the opportunity to teach using HiPerGator. For more information about UFIT and its goals and governance, visit https://it.ufl.edu/about-ufit/strategic-plan/.[NA1]

About the University of Florida

One of America’s all-around best universities, the University of Florida drives future-making education, eye-opening discoveries, life-saving health care, and community-building collaboration for our state, our nation, and our world. UF is in Gainesville, a city of approximately 150,000 residents in North-Central Florida, 50 miles from Florida’s West Coast, 67 miles from the Atlantic Ocean, and within a 2-hour drive to large metropolitan areas (Orlando, Tampa, Jacksonville). The beautiful climate and extensive nearby parks and recreational areas afford year-round outdoor activities, including hiking, biking, and nature photography. UF’s large college sports programs, museums, and performing arts center support various activities and cultural events for residents to enjoy. Learn more about what Gainesville has to offer at Visit Gainesville.

Exceptional Benefits

UF provides various leave programs based on an employee’s salary plan, including vacation, sick leave, holidays, personal leave days, and paid family leave. In addition to paid time off, the University of Florida offers a very competitive benefits package.

EXPECTED SALARY:

$21.55 - $24.90/hr; Commensurate based on education and experience.

REQUIRED QUALIFICATIONS:

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

PREFERRED:

The ideal candidate will possess the following education, experience, and skills:

3+ years administrative experience and familiarity with the roles of academic leaders (chairs, directors, deans, and higher-level executive staff) to provide professional level assistance effectively and proactively.
Proficient in Adobe, Microsoft Office including Outlook, Word, Excel, Access and PowerPoint. Ease with learning new programs and competence in project management skills is desired.
Perform administrative services such as answering phones, retrieving phone system messages, making calls, recording minutes, and maintaining calendars.
Interact professionally with the public in a sensitive and professional manner, screen requests and materials effectively and efficiently, and handle a variety of situations readily. The incumbent must have a talent for listening carefully and communicating tactfully.
Ability and the initiative to take on projects and work independently, be highly organized, and have the ability to recognize, prioritize, and proceed in an independent manner with tasks.
Proficient in writing and communication skills, ability to independently determine responses and compose correspondence, and must have good proofreading skills.
Punctual and maintain an excellent attendance record.
Ability to safely lift and carry objects weighing up to 40 pounds, as needed for organizing materials, moving supplies, and event set-up/breakdown.

SPECIAL INSTRUCTIONS TO APPLICANTS:

Applicants are required to submit the following with their application:

Cover Letter
Resume
List of professional references with contact information (Minimum of 3 with one from a previous or current supervisor)

The application must be submitted by 11:55 p.m. (E.T.) of the posting end date.

A Level 1 Criminal Background Screening is required.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

HEALTH ASSESSMENT REQUIRED:

ADVERTISED:

31 Jul 2026

Eastern Daylight Time

APPLICATIONS CLOSE:

21 Aug 2026

Eastern Daylight Time

Apply Now

Refine Your Search

instructional assistant jobs in gainesville, fl

Administrative Assistant II

Library Assistant 3 - User Services Assistant

Teaching Assistant-Online

America Reads - Student Assistant

Academic Assistant III - School of Physician Assistant Studies

Lecturer/Assistant Instructional Professor

Lecturer/Instructional Assistant Professor

Assistant Director of Career Services and Advisor

LECTURER

Assistant Director of Child Care

Visiting Assistant Professor

Assistant Professor of International Relations

Assistant/Associate Professor

Assistant/Associate Professor of Science Education

Program Director: Educational Quality Improvement - College of Medicine

Assistant / Associate / Full Professor

Assistant/Associate/Full Professor

Lecturer/Senior Lecturer/Master Lecturer

AST/ASO PROF

VIS AST PROF

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