Top 3 Legal assistant/paralegal Jobs in Gainesville, Fl

Licensing Associate I
University of Florida —Gainesville, FL
- Full-time
- Microsoft Office
- University
- Criminal background check
4d
Trial Attorney
Bernard Law Group, PLLC —United States
- $100,000 - $200,000 a year
- Full-time
- Remote
- Mid-level
- AD&D insurance
- Health insurance
Quick Apply

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Paralegal/Legal Assistant
Robenalt Law —Columbus, OH
Docketing, ordering medical records and bills, drafting pleadings, answering discovery and preparing cases for trial. High school or equivalent (Preferred).
$45,000 - $57,500 a year
Quick Apply
Paralegal/ Legal Assistant
Wood and Long LLC —Columbus, OH
The Paralegal / Legal Assistant will provide essential support to attorneys, assisting with case management, document preparation, and client communications.
$20 - $22 an hour
Quick Apply

I want to receive the latest job alert for legal assistant/paralegal in gainesville, fl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

legal assistant/paralegal jobs near gainesville, fl

St Peters Registration Associate jobs in Albany, NY

Licensing Associate jobs in Fairfield, CA

Research Associate jobs in Sacramento, CA

Licensing Associate jobs in Catonsville, MD

Licensing Associate jobs in South Carolina

Licensing Associate jobs in Austin, TX

Associate Counselor jobs in San Antonio, TX

Criminal Defense Attorney jobs in California

Part Time Remote Attorney jobs in New York, NY

Attorney jobs in Alaska

Workers Compensation Attorney jobs in New York, NY

Remote Attorney jobs in Arizona

Corporate Attorney jobs in Nashville, TN

District Attorney Office jobs in Albuquerque, NM

Licensing Associate I

University of Florida -
Gainesville, FL

Apply Now

Job Details

Full-time
4 days ago

Qualifications

Data integrity assurance
Employee onboarding
Data quality checks
Managing legal databases
Standard Operating Procedures (SOPs) implementation
Caseload management
Non-disclosure agreements (NDAs)
Performance Reporting
Legal document sorting and filing
Metrics Reporting
Legal client correspondence writing
Microsoft Office
Schedule management
Legal administrative experience
Team training
Data quality monitoring
Management reporting
Legal records management
Legal case management
Associate's degree
Paralegal experience
Legal compliance
Standard operating procedures (SOPs)
Communication skills
Stakeholder relationship building
Entry level
Quality data entry
Patent application
Stakeholder management
Digital legal archive

Full Job Description

JOB NO:

540980

WORK TYPE:

Staff Full-Time

LOCATION:

Main Campus (Gainesville, FL)

CATEGORIES:

Office/Administrative/Fiscal Support, Legal/Audit Services/Compliance

DEPARTMENT:

11270100 - RE-TECH LICENSING

CLASSIFICATION TITLE:

Licensing Associate I

CLASSIFICATION MINIMUM REQUIREMENTS:

A bachelor's degree in an appropriate area of specialization or an equivalent combination of education and experience.

JOB DESCRIPTION:

Portfolio Management
Provides support in the management of all aspects of the patenting process, including data entry and ongoing maintenance of the Tech Licensing (TL) database and electronic records.
Maintains the technology and patent records during the life of the technology from disclosure to closure and assures accurate data is entered and maintained at all times to ensure that reports and analytics are accurate at all times.
Participate in oral disclosure and follow-up meetings with inventors to assure completeness of disclosure and any assure receipt of related supporting documents. Responsible for tracking publication dates for patent bar deadlines.
Maintain a shadow docket within the IP portfolio and assist outside attorneys in obtaining instructions for prosecution decisions within a timely manner. Maintain reminder system for standard deadlines and milestones in prosecution and assures accuracy of patent and technology records in database. Provide final authorization to counsel for any action and filing of any communications for non-action items.
Understands and ensures records and decision comply with the UF Intellectual Property Policy and that prompt notice is provided to the inventors with respect to timely review decisions.
Initiate and maintain communications with inventors and licensees as necessary to support appropriate filing, prosecution and maintenance of filings with the USPTO and foreign patent offices. Expected to draft clear and concise communications relating to patent prosecution and case management. Review all patent, copyright, and trademark related correspondences to ensure accuracy, completeness, and timeliness. Track and regularly monitor each case for impending prosecution deadlines and consult with supervisor to confirm instructions on an action to assure that IP rights are appropriately maintained.
Assist to make sure all agreement records in database including license/options, Confidential Disclosure Agreements, and IIAs are accurate and complete.
Assist with the coordination of invention reporting efforts and patent filings with collaborative institutions, labs, and outside industry partners under specific agreements.

Administrative
Become an expert user of Tech Licensing’s database assuring information pertaining to all technologies, applicable patents and IP related to agreements, are timely entered and correct. Assure inventors, attorneys and licensees contact information is up to date during life of case.
Become proficient at querying the database and producing reports needed for regular maintenance of the portfolio including quality assurance effort and data consistency.
As needed, assist with confidentiality agreements. On a daily basis, be aware of and safeguard dissemination of confidential information. (This information has a specific exemption under Florida’s Public Records Law)
Provide input into necessary updates to modernize and improve the processes outlined in the Standard Operating Procedures
Work with the Team of Licensing Associates for possible training when on boarding future Licensing Associates and assisting other licensing teams as necessary when a fellow LA is absent for an extended period.
Other duties as assigned.

Education and Training
Responsible for staying up to date on changes in patent law as it impacts intellectual property, Federal rules and regulations, UF State and Federal policies, UF required on-going institutional training as assigned by HR, continued education for internal standard operating procedures, export control regulations and industry specific impacts that effect technology transfer.

EXPECTED SALARY:

Commensurate with education and experience

REQUIRED QUALIFICATIONS:

A bachelor's degree in an appropriate area of specialization or an equivalent combination of education and experience.

PREFERRED:

At least two years of directly relevant experience is strongly preferred AND if the person has been with UF TL for those past two years or more, their overall performance reviews must exceed expectations for the past two consecutive years, with specific emphasis on exceeding performance metrics.
1. Knowledge of MS Office programs and ability to work with a complex database.
2. Ability to deal with the stakeholders in a courteous and professional manner.
3. Ability to work independently.
4. Excellent written and oral communication skills.
5. Ability to organize and maintain accurate and complete records.
6. Excellent human relations skills, including the ability to function in a team setting.
7. Ability to plan, organize and coordinate work assignments.
8. Ability to understand and apply applicable rules, regulations and policies and procedures.
9. Attention to detail.
10. Ability to track and meet multiple overlapping deadlines.
11. Ability to multitask and prioritize and handle consistently high volume of work.
12. An Associate’s degree and/or experience as a legal assistant.
13. General knowledge of U.S. patent law. Paralegal experience preferred.

SPECIAL INSTRUCTIONS TO APPLICANTS:

In order to be considered, applicants must provide a cover letter, resume, and list of

professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This is not a remote position and is located on the University of Florida main campus in

Gainesville, FL.

A criminal background check is required.

HEALTH ASSESSMENT REQUIRED:

ADVERTISED:

17 Aug 2026

Eastern Daylight Time

APPLICATIONS CLOSE:

31 Aug 2026

Eastern Daylight Time

Apply Now

Refine Your Search

legal assistant/paralegal jobs in gainesville, fl

Licensing Associate I

Trial Attorney

Explore jobs in cities nearby

I want to receive the latest job alert for legal assistant/paralegal in gainesville, fl

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected