Top 4 Desk coordinator Jobs in Gainesville Fl

Front Desk Coordinator
Arise Wellness GNV —Gainesville, FL
- $15 - $17 an hour
- Full-time
- Google Workspace
- HIPAA
- Administrative experience
Quick Apply
4d
PATIENT ADVOCATE
Palms Medical Group —High Springs, FL
- Rotating shift
- Microsoft Excel
- English
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Experienced Real Estate Sales Agent
Strata Group —Gainesville, FL
- $100,000 a year
- Full-time
- Mid-level
- Office
Quick Apply
13d

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Front Desk Coordinator

Arise Wellness GNV
Gainesville, FL

Quick Apply

Job Details

Full-time
$15 - $17 an hour
4 days ago

Qualifications

Customer communication
Teamwork
HIPAA
Administrative experience
Medical records
Attention to detail
Community relationship building

Full Job Description

Front Office CoordinatorFull-Time | Arise Wellness | Gainesville, FL

Pay: $15–17/hour (based on experience)

At Arise Wellness, we believe healing begins the moment someone reaches out for help. Often, the very first person a client speaks with is our Front Office Coordinator. Because of that, we're looking for someone who is warm, organized, proactive, and genuinely enjoys helping people.

This role is much more than answering phones. You'll be the welcoming face of our practice while helping keep the office running smoothly behind the scenes. We're looking for someone who loves creating order, anticipates needs before they arise, and enjoys being part of a collaborative team that values authenticity, compassion, and excellence.

If you're someone who thrives in a fast-paced environment, enjoys solving problems, and wants your work to make a meaningful difference every day, we'd love to meet you.

Position Details

Full-Time (40 hours/week)
Monday-Friday
In-person
Pay: $15-17/hour based on experience

Responsibilities Client Experience

Welcome clients warmly as they arrive
Answer phones, emails, and text messages professionally and compassionately
Schedule, reschedule, and confirm appointments
Guide new clients through the intake process
Maintain client confidentiality and HIPAA compliance
Create a calm, welcoming environment for clients and families

Administrative Responsibilities

Manage multiple clinician schedules
Process client payments and maintain accurate records
Prepare, scan, and upload documents into our electronic health record
Coordinate communication between clients and clinicians
Organize office supplies and maintain common areas
Assist with office projects, workshops, and community events
Handle incoming and outgoing mail
Support day-to-day office operations

Office Coordination

Keep the office organized and running efficiently
Troubleshoot scheduling conflicts and unexpected issues
Anticipate office needs before they become problems
Improve systems and workflows when opportunities arise
Help create a positive, supportive environment for both clients and clinicians

Marketing & Content Support

Assist with creating and scheduling social media content
Help photograph office events and practice updates
Create simple graphics using Canva or similar platforms
Update marketing materials and flyers
Support community outreach and special events

We're Looking For Someone Who Is...

Exceptionally organized
Self-motivated and able to work independently
Responsive and dependable
A quick problem solver who enjoys finding solutions
Detail-oriented
Calm under pressure
Friendly, warm, and professional
Comfortable multitasking in a busy office
An excellent communicator
Adaptable and eager to learn
Invested in helping create an exceptional client experience

Preferred Qualifications

Previous receptionist, administrative, or customer service experience
Experience in a counseling, medical, or mental health office preferred
Familiarity with HIPAA and electronic health records is a plus
Experience with social media management and content creation
Experience with Canva or similar design software
Strong computer skills (Google Workspace, Microsoft Office, scheduling software)
Excellent written and verbal communication skills
Bonus: Plant knowledge

Mental Health Skills

Although this is not a clinical position, our Front Office Coordinator is often the first point of contact for individuals seeking support. We're looking for someone who can:

Communicate with empathy and professionalism
Stay calm and grounded during emotionally charged situations
Maintain healthy boundaries while remaining compassionate
Recognize when a concern should be escalated to a clinician
Treat every client with dignity, kindness, and respect
Help foster a trauma-informed, affirming, and inclusive environment

Why Arise Wellness?

At Arise Wellness, we care deeply about both our clients and our team. We believe people do their best work when they feel supported, valued, and connected. We are committed to creating an environment where authenticity, collaboration, and personal growth are encouraged.

We're looking for someone who wants to grow alongside our practice, contribute ideas, take initiative, and become an essential part of our community.

*No current or former clients will be considered for this position*
We can't wait to meet you!

Pay: $15.00 - $17.00 per hour

Work Location: In person

Quick Apply

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desk coordinator jobs in gainesville fl

Front Desk Coordinator

PATIENT ADVOCATE

Experienced Real Estate Sales Agent

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