Top 12 Assistant to ceo Jobs in Gainesville Va

Human Resources & Executive Assistant to the CEO
MIGHTY MEALS LLC —Gainesville, VA
- $58,000 - $60,000 a year
- Spanish
- Google Workspace
- English
Quick Apply
Executive Assistant CEO
Catawba Corporation —Middleburg, VA
- From $100,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Research
- Health insurance
- Dental insurance
Quick Apply
Operations Coordinator
Inalab —Tysons Corner, VA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Health insurance
- Dental insurance
2d
Executive Assistant
Worldwide Assurance for Employees of Public Agencies —Falls Church, VA
- $67,386 - $125,145 a year
- Microsoft Outlook
- 5 years
- Mid-level
Quick Apply
Executive Assistant to the President and CEO
Community Foundation for Northern Virginia —McLean, VA
- $50,000 a year
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
12d
Part-Time Executive Assistant (Must live in HUB Zone)
NiyamIT —Fairfax, VA
- $15 - $20 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- 6 years
- Microsoft Outlook
- AD&D insurance
- Disability insurance
Quick Apply
Senior Admin Assistant
Quantech Services —Chantilly, VA
- Full-time
- 5 years
- Office
- High school diploma or GED
Executive Personal Assistant
SABG —Fairfax, VA
- Full-time
- Microsoft Outlook
- 5 years
- Computer literacy
Executive Assistant
All American Martial Arts Supply (AAMA) —Chantilly, VA
- From $30,000 a year
- Full-time
- Mid-level
- Office
- In-person
Quick Apply
Executive Assistant
Care Net —Lansdowne, VA
- Full-time
- Mid-level
- Office
- Travel
Quick Apply

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Human Resources & Executive Assistant to the CEO

MIGHTY MEALS LLC
Gainesville, VA

Quick Apply

Job Details

$58,000 - $60,000 a year

Qualifications

Meeting minutes
Office supply management
Employee onboarding
Document compliance management
Report preparation
Spanish
Google Workspace
Correspondence management
Confidential information handling
Office activity coordination
Business travel arrangements
Healthcare benefits management
Payroll deduction management
HR communication
Resume screening
Spreadsheets
Coaching
Workplace dispute resolution
HR legal compliance
Executive administrative support
English
Mail distribution
Purchase order management
Mid-level
Full cycle recruiting
Performance management
Disciplinary action management
Employee data management
Food service inventory management
Internal employee customer service

Full Job Description

The Human Resources & Executive Assistant to the CEO is responsible for overseeing the day-to-day functions of the Human Resources department while serving as the primary administrative and strategic support to the Chief Executive Officer. This position plays a vital role in recruiting, onboarding, employee relations, benefits administration, payroll support, compliance, and office administration, while also ensuring the CEO’s priorities, communications, meetings, and projects are executed efficiently.

The ideal candidate is highly organized, proactive, detail-oriented, bilingual (English/Spanish preferred), and capable of handling confidential information with professionalism and discretion.

Key Responsibilities

Human Resources & Recruitment

Manage full-cycle recruitment, including posting job openings, screening resumes, scheduling interviews, and coordinating with hiring managers.
Facilitate new hire onboarding and orientation to ensure a seamless employee experience.
Prepare and maintain new hire documentation and employee personnel files.
Coordinate employee offboarding, exit interviews, benefit terminations, and final documentation.

Employee Relations & HR Support

Serve as a primary point of contact for employee questions and concerns in both English and Spanish.
Support employee performance management, coaching, and development initiatives.
Assist managers with employee counseling, conflict resolution, disciplinary actions, and documentation.
Maintain strict confidentiality of employee records and sensitive information.
Help foster a positive, professional, and compliant workplace culture.

Benefits Administration

Manage employee benefit enrollments, status changes, and terminations.
Assist employees with benefit-related questions and annual open enrollment.
Coordinate with insurance carriers and benefit vendors.
Maintain accurate benefit records and documentation.

Payroll & Compliance

Assist with payroll processing by reviewing timekeeping records, PTO requests, employee deductions, and payroll changes.
Maintain I-9s, personnel files, compliance documentation, and HR records.
Ensure compliance with all federal, state, and local employment laws.
Utilize HRIS and payroll systems (Paycom preferred) for reporting and employee record management.

Executive Assistant to the CEO

Manage the CEO’s calendar, appointments, travel, and scheduling.
Coordinate executive meetings, leadership meetings, and Board meetings, including agendas and meeting materials.
Prepare presentations, reports, spreadsheets, correspondence, and executive summaries.
Take meeting notes and track action items to ensure follow-through.
Manage and prioritize emails, communications, and requests directed to the CEO.
Serve as a liaison between the CEO and internal departments, vendors, customers, and external stakeholders.
Assist with confidential projects, strategic initiatives, and special assignments.
Coordinate executive travel, lodging, and event logistics.
Maintain confidential executive files and sensitive business information.
Anticipate the CEO’s needs and proactively resolve scheduling and administrative challenges.

Administrative & Office Operations

Manage and maintain the company snack room, including monitoring inventory levels and coordinating replenishment.
Track, issue, and maintain employee uniforms and related records.
Process and distribute incoming company mail and coordinate outgoing correspondence.
Receive inventory-related emails and forward documentation to the Inventory and COGS teams for Purchase Order (PO) setup and processing.
Review and forward Merchant Partners chargeback notifications and related mail to the appropriate company representative for action.
Order office supplies and maintain administrative inventory.
Maintain organized administrative records and support daily office operations.
Assist in coordinating company meetings, events, and leadership functions.

3–5 years of Human Resources and/or Executive Assistant experience.
Strong knowledge of HR practices, employment law, benefits, and payroll.
Experience supporting senior executives or C-suite leadership.
Excellent organizational, communication, and time-management skills.
High level of professionalism, discretion, and confidentiality.
Proficiency in Microsoft Office, Google Workspace, and HRIS systems (Paycom preferred).
Experience with Monday.com or similar project management software is a plus.
Bilingual (English/Spanish) preferred.

Success Metrics

Timely and successful recruitment and onboarding.
Accurate payroll and benefits administration.
HR compliance and employee record accuracy.
Employee satisfaction and responsiveness.
CEO calendar and meeting management efficiency.
Completion of executive priorities and strategic projects.
Organization and effectiveness of office administrative operations.
Strong communication and follow-through across departments.

Quick Apply

Refine Your Search

assistant to ceo jobs in gainesville va

Human Resources & Executive Assistant to the CEO

Executive Assistant CEO

Operations Coordinator

Executive Assistant

Executive Assistant to the President and CEO

Part-Time Executive Assistant (Must live in HUB Zone)

Senior Admin Assistant

Executive Personal Assistant

Executive Assistant

Executive Assistant

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