Top 27 Administrative assistant Jobs in Gallatin Gateway, Mt

OFFICE MANAGER / EXECUTIVE ADMINISTRATIVE ASSISTANT
Skyline Deck & Fence, Inc. —Bozeman, MT
- $25.94 - $31.24 an hour
- Part-time
- Google Workspace
- Mid-level
- Office
- Flexible schedule
Quick Apply
15h
Administrative Assistant
Barnard Construction Company —Bozeman, MT
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
13d
Administrative Assistant
Enterprise Mobility —Bozeman, MT
- $50,000 a year
- Urgently hiring
- 18 years or older
- Inventory management
- Customer service
- Profit sharing
- Health insurance
Administrative and Operations Assistant
CASE, LLC —Bozeman, MT
- $24 - $28 an hour
- Email
- Microsoft Outlook
- Laboratory experience
- Office
- Health savings account
- Paid holidays
Quick Apply
22h
Administrative Assistant
Kendall Auto Group —Bozeman, MT
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Dealership
- Paid holidays
- Health insurance
Quick Apply
13d
Administrative Assistant
JCCS —Bozeman, MT
- Overtime
- Background check
- Office
- Administrative experience
- Profit sharing
- Health savings account
Quick Apply
Operations Admin I-1
FedEx —Belgrade, MT
- $17.63 - $27.34 an hour
- Part-time
- Entry level
- Time management
- Health insurance
- Dental insurance
11d
Volunteer & Administrative Coordinator, Fork & Spoon
Human Resource Development Council Dist IX, Inc. —Bozeman, MT
- $27.50 an hour
- Full-time
- Spanish
- Google Workspace
- ServSafe
13d
Administrative Associate III
Montana State University —Bozeman, MT
- $22 an hour
- Microsoft Outlook
- Word processing
- Mid-level
Marketing & Admin Assistant — Part-Time, Bozeman, MT
Kevin Chartier Photography —Bozeman, MT
- $25 - $35 an hour
- Contract
- Hybrid work
- In-person
- Communication skills
- Entry level
- Flexible schedule
Quick Apply
11d
Security Coordinator
Montage International —Big Sky, MT
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Production Administrative Assistant
Groundworks Operations, LLC —Belgrade, MT
- Full-time
- Computer literacy
- Office
- Administrative experience
- Paid parental leave
- Paid holidays
Quick Apply
11d
Customer Advocate
Safelite Group —Bozeman, MT
- From $23.75 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Travel
- Paid training
- Paid holidays
Administrative Support - Bozeman Four Corners #922
Les Schwab Tire Centers —Bozeman, MT
- $16.50 - $28.00 an hour
- Full-time
- Driver's License
- Entry level
- Disability insurance
- Health insurance
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Montana
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Receptionist & Administrative Assistant
Ace Roofing LLC —Bozeman, MT
- $20.00 - $23.50 an hour
- Full-time
- Mid-level
- Office
- Residential
- Health savings account
- Health insurance
Quick Apply
1d
Receptionist (Wellness)
One&Only Moonlight Basin —Big Sky, MT
- Weekends as needed
- High school diploma or GED
- Ability to lift 50 pounds
- Cleaning
- Gym membership
Collision Center Receptionist
Ressler Motor Company —Bozeman, MT
- $19 - $21 an hour
- Full-time
- Google Workspace
- Clean driving record
- Computer literacy
- Health savings account
- Health insurance
Escrow Assistant
Montana Title and Escrow, Inc. —Bozeman, MT
- $16.63 - $22.18 an hour
- Full-time
- Research
- Mid-level
- Office
- Employee stock purchase plan
- Health insurance
Quick Apply
MSR Front Desk Gym
Planet Fitness —Bozeman, MT
- From $17 an hour
- Full-time
- Google Workspace
- Computer literacy
- Writing skills
Quick Apply

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OFFICE MANAGER / EXECUTIVE ADMINISTRATIVE ASSISTANT

Skyline Deck & Fence, Inc.
Bozeman, MT

Quick Apply

Job Details

Part-time
$25.94 - $31.24 an hour
15 hours ago

Benefits

Flexible schedule

Qualifications

Google Workspace
Email customer support
Client inquiry handling
Executive administrative support
QuickBooks
Construction administrative experience
Office management

Full Job Description

OFFICE MANAGER / EXECUTIVE ADMINISTRATIVE ASSISTANTSkyline Deck & Fence, Inc. / Steele Rox Construction Partners

Bozeman, Montana | $25/hour | 20–30 Hours/Week to Start

Skyline Deck & Fence, Inc. is an established construction company specializing in premium decks and outdoor living projects. As the company enters its next stage of growth and expands under the Steele Rox Construction Partners brand, we are looking for an exceptional Office Manager / Executive Administrative Assistant to work directly with ownership and help organize and manage the administrative side of the business.

This is not simply a receptionist or data-entry position.

We are looking for someone who can become a trusted administrative right hand to ownership—someone who is highly organized, professional with customers, comfortable with numbers and QuickBooks, able to manage multiple priorities, and capable of taking responsibility without needing constant direction.

The right person will have an opportunity to grow with the company as Steele Rox expands its construction, project-management, and consulting operations.

Primary Responsibilities

Maintain accurate entries and records in QuickBooks
Enter bills, expenses, receipts, deposits and customer payments
Assist with accounts payable and accounts receivable
Maintain organized job-costing and project financial records
Prepare invoices and monitor outstanding customer balances
Assist with payroll documentation and employee records
Maintain customer and project files
Answer and manage incoming phone calls, emails and customer inquiries
Follow up with prospective customers and schedule estimates
Maintain the company calendar and construction job schedule
Coordinate schedules between customers, ownership and field crews
Help coordinate suppliers, subcontractors and material deliveries
Prepare and organize estimates, proposals, contracts and change orders
Track signed contracts, deposits, progress payments and project documentation
Maintain CRM/customer information and follow-up schedules
Assist with permits and other project documentation
Organize receipts, project photographs, warranties and closeout information
Assist ownership with administrative tasks, correspondence and scheduling
Help establish and maintain better administrative systems as the company grows

Customer Communication Is a Major Part of This Position

We operate in a premium residential construction market, so communication matters.

The person we hire must be comfortable communicating professionally with homeowners regarding appointments, schedules, project updates, invoices, payments and general questions.

We're looking for someone who understands that a customer should never have to wonder whether we received their call, email or message.

What We're Looking For

We want someone who is:

Extremely organized and detail-oriented
Dependable and accountable
Professional and confident on the phone
Comfortable working directly with the company owner
Able to prioritize without constant supervision
Good at following through and closing administrative loops
Comfortable handling confidential business and financial information
Capable of communicating with customers, employees, vendors and subcontractors
Comfortable learning new software and systems
Interested in helping build a company rather than simply performing assigned tasks

QuickBooks experience is strongly preferred.

Experience working for a construction company, contractor, home builder, property-management company, accounting office or other project-based business would be a major advantage.

Technology

Candidates should be comfortable with:

QuickBooks Email Microsoft Office/Google Workspace Calendars Spreadsheets Cloud document storage

Experience with CRM, construction-management, estimating or scheduling software is a plus.

Compensation & Schedule

Starting Pay: $25/hour, depending on qualifications and experience.

Schedule: Approximately 20–30 hours per week initially.

There is an opportunity for this position to develop into a full-time Office Manager / Operations position as the company grows.

About the Companies

Skyline Deck & Fence, Inc. is the established operating construction company and will initially be the employer of record.

The company is simultaneously developing and transitioning its expanded operations under Steele Rox Construction Partners, a premium construction-services brand focused on:

Luxury Outdoor Living Owner's Representation Construction Advisory

The person hired for this position will have the opportunity to become involved at an early stage in that expansion and help develop the administrative systems necessary to support a growing multi-market company.

How to Apply

Please submit your resume and a short introduction explaining:

Your experience with QuickBooks or bookkeeping.
Your experience with scheduling and customer communication.
Why you believe you would be a good fit for a growing construction company.
Your current availability and preferred weekly schedule.

Skyline Deck & Fence, Inc. / Steele Rox Construction Partners
Built on Experience. Driven by Excellence.

Pay: $25.94 - $31.24 per hour

Benefits:

Flexible schedule

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in gallatin gateway, mt

OFFICE MANAGER / EXECUTIVE ADMINISTRATIVE ASSISTANT

Administrative Assistant

Administrative Assistant

Administrative and Operations Assistant

Administrative Assistant

Administrative Assistant

Operations Admin I-1

Volunteer & Administrative Coordinator, Fork & Spoon

Administrative Associate III

Marketing & Admin Assistant — Part-Time, Bozeman, MT

Security Coordinator

Production Administrative Assistant

Customer Advocate

Administrative Support - Bozeman Four Corners #922

Military Service - U.S. Air National Guard, Administration

Receptionist & Administrative Assistant

Receptionist (Wellness)

Collision Center Receptionist

Escrow Assistant

MSR Front Desk Gym

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