Top 4252 Administrative services Jobs in Gilbert, Az

Operations & Logistics Manager
Nanoscience Instruments —Phoenix, AZ
- $110,000 - $130,000 a year
- Full-time
- Background check
- Microsoft Excel
- 5 years
- Health savings account
- Relocation assistance
Quick Apply
Office Manager
ACT Child & Family Services —Phoenix, AZ
- $24 - $26 an hour
- Part-time
- Hybrid work
- Word processing
- HIPAA
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
1d
Transportation Specialist
ASML —Chandler, AZ
- Full-time
- Hybrid work
- Customer service
- 5 years
- Writing skills
Project Coordinator - Entry Level
Benson Systems Inc —Tempe, AZ
- Full-time
- Office
- 3 years
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Onsite RV Resort Management Duo
Confidential —Mesa, AZ
- $55,000 - $70,000 a year
- Full-time
- Background check
- Clean driving record
- Computer literacy
- Health insurance
- Dental insurance
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Resident Specialist
Rosenbaum Realty Group —Gilbert, AZ
- $20 - $30 an hour
- Weekends as needed
- Mid-level
- Office
- Residential
- Health insurance
- Paid time off
Quick Apply
Administrative Support Sr
Lockheed Martin Corporation —Gilbert, AZ
- Full-time
- No high school diploma
- Mid-level
- Office
- Paid jury duty
- Paid holidays
4d
Administrative Coordinator
Sprouts Farmers Market —Mesa, AZ
- 8 hour shift
- 18 years or older
- Microsoft Outlook
- Sanitation
- Paid parental leave
- Health savings account
Administrative Assistant II
Avnet —Chandler, AZ
- Full-time
- Research
- Mid-level
- Office
- Health savings account
- Paid holidays
10d
Executive Administrative Assistant
Intel —Phoenix, AZ
- $91,750 - $151,510 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
3d
Administrative Assistant/ Front Desk Medical Coordinator - Full Time
RestorixHealth —Chandler, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Health savings account
- AD&D insurance
Quick Apply
2d
HR Records Associate - Chandler, Arizona
Raley's Supermarkets —Chandler, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
3d
Administrative Assistant
Solari —Tempe, AZ
- Hybrid work
- Mid-level
- Office
- 3 years
- Disability insurance
- Health insurance
6d
Administrative Assistant
AAction Movers —Mesa, AZ
- $18 - $22 an hour
- Full-time
- Background check
- Customer service
- Mid-level
- Health insurance
- 401(k)
Quick Apply
5d
Administrative Clerk-HSE (Phoenix, AZ) - Austin Industrial
Austin Industrial —Phoenix, AZ
- $30 an hour
- Overtime
- Background check
- Microsoft Outlook
- Computer literacy
- Disability insurance
- Health insurance
2d
Administrative Assistant - Senior Living
Tarantino Senior Living Communities —Chandler, AZ
- Full-time
- Residential
- High school diploma or GED
- Data entry
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant - PHX Metro Area
Rosendin —Tempe, AZ
- Full-time
- Microsoft Excel
- Oracle
- Microsoft Outlook
- AD&D insurance
- Paid holidays
Quick Apply
8d
Administrative Assistant
Wise World Investment Planning —Chandler, AZ
- $19 - $21 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Paid time off
- Flexible schedule
Quick Apply
Administrative Assistant of Student Services
American Leadership Academy —Queen Creek, AZ
- Online Application
- High school diploma or GED
- Fingerprint clearance
- Business Administration
- Health insurance
- 401(k)
Quick Apply
3d
Receptionist
PCL Constructors Inc. —Chandler, AZ
- Microsoft Outlook
- Office
- Administrative experience

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Operations & Logistics Manager

Nanoscience Instruments
Phoenix, AZ

Quick Apply

Job Details

Full-time
$110,000 - $130,000 a year

Benefits

Health savings account
Relocation assistance
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
401(k) matching
Employee discount
Flexible schedule
Life insurance
Referral program
Retirement plan
Prescription drug insurance

Qualifications

Operations management
Supplier management
Salesforce
ERP systems
Logistics
Cross-border logistics planning
Trade compliance
Bachelor's degree
Order processing
Delegation
Supply Chain Management

Full Job Description

Company Overview

Nanoscience Instruments specializes in the sale and servicing of advanced scientific instrumentation utilized by universities, research institutions, startups, government agencies, and military laboratories. Our diverse portfolio includes electron microscopes, scanning probe microscopes, optical microscopes, and material analysis systems. We foster an informal yet professional environment supported by a team with strong engineering and scientific backgrounds.

About Logistics at Nanoscience Instruments

The Logistics department at Nanoscience Instruments plays a critical role in coordinating the movement of highly specialized scientific instruments and components between our European manufacturing partners, our logistics depot in Arizona, our support office in Virginia, and laboratories across North America.

This role sits at the center of a dynamic international supply chain that supports cutting-edge research and industry. As Logistics Manager, you will oversee the systems and processes that ensure our instruments move efficiently from factory to laboratory while maintaining the precision, care, and reliability required for advanced scientific equipment.

You will work closely with a diverse group of colleagues across the company—including scientists who sell and support the instruments, engineers who install and service them, and operations teams who ensure everything runs smoothly behind the scenes. At the same time, you will interact with customers using these instruments in a wide range of applications such as academic research, nanomaterial manufacturing, forensics, failure analysis, and industrial quality control.

Because our instruments are sophisticated and often custom-configured, logistics at Nanoscience is far from routine. Each shipment requires coordination across suppliers, service teams, customs, and customers to ensure equipment arrives safely, on time, and ready for installation.

Position Summary

The Operations & Logistics Manager is responsible for managing and optimizing daily logistics, warehouse, and shipping operations to ensure safe, compliant, and on‑time delivery of products. This role provides direct people leadership, oversees international and domestic logistics activities, and serves as the primary subject matter expert for operational execution, import/export compliance, and continuous improvement initiatives.

The Manager is accountable for team performance, service provider execution, operational metrics, and adherence to company policies, trade regulations, and service level agreements.

Reports To: Director of Operations

Office/Shift: Phoenix AZ, Full Time, in Person

Key Responsibilities

Operations & People Management

Lead and manage day‑to‑day Operations and Logistics activities to meet or exceed departmental objectives.
Directly supervise and develop a team of 2–5 Operations employees, including coaching, performance management, and training.
Set priorities, assign work, and ensure accountability for execution and results.
Partner with HR and senior leadership on hiring, onboarding, performance reviews, corrective action, and employee development.
Serve as the primary escalation point for operational issues requiring management‑level decision making.
Act as the “go‑to” subject matter expert (SME) for Logistics and operational processes.

Logistics & International Shipping

Own domestic and international shipping and receiving operations, including import/export formalities and Incoterms execution.
Ensure compliance with trade regulations, customs requirements, and internal logistics policies.
Coordinate with approved Logistics Service Providers (LSPs) for warehousing, transportation, and customs brokerage.
Monitor Logistics center activities to ensure accurate booking, loading, shipping, and delivery performance.
Actively track shipments, manage deviations, and implement preventive or corrective actions as required.
Provide proactive communication and system updates (email, phone, Salesforce) to internal stakeholders regarding shipment status or changes.
Support Order Management and other internal teams with Logistics guidance and execution options.
Collaborate directly with NSI’s international suppliers, predominantly in Europe, to coordinate shipping schedules, documentation, Incoterms execution, and delivery performance.
Serve as the primary Logistics liaison between NSI and European suppliers to ensure alignment on transportation, customs and compliance.

Process Improvement & Compliance

Evaluate and improve operational processes to optimize product flow, warehouse layout, and material handling.
Apply Lean, Six Sigma, and 5S principles to drive efficiency, consistency, and continuous improvement.
Ensure accurate and complete Logistics documentation for all transportation activities.
Track and report operational metrics, responding to internal and external customer inquiries.

Financial & Administrative Oversight

Manage logistics‑related purchase orders and approved freight spend.
Review, match, and post freight invoices according to established accounting and logistics guidelines.
Ensure freight invoices align with shipment details, orders, and financial controls.
Operate within defined approval grids for booking, purchasing, and invoice authorization.

Expected Outcomes

On‑time and accurate execution of Logistics activities from booking through invoicing.
Full compliance with Logistics, trade, and transportation requirements.
Consistent delivery performance aligned with customer agreements and service levels.
Accurate documentation, reporting, and proactive communication.
Continuous improvement in operational efficiency and team performance.

Qualifications & Experience

Bachelor’s degree in Operations, Supply Chain Management, Business, or a related field preferred.
Equivalent experience in Logistics or Operations Management may be considered.
5+ years of progressive experience in Logistics or Operations, including prior supervisory or management responsibility.
Strong people‑management and leadership skills.
Advanced understanding of Incoterms and international import/export compliance.
Working knowledge of U.S. trade compliance requirements for inbound and outbound shipments.
Experience managing Logistics service providers, freight operations, and vendor performance.
Proficiency in Microsoft Office (Excel, Word, PowerPoint); Salesforce experience preferred.
Experience with ERP systems; Salesforce CRM, and delivery modules preferred.
Strong analytical skills with the ability to interpret operational metrics for decision‑making.

Physical Requirements

Ability to meet the physical demands of a warehouse environment, including standing, lifting, bending, and kneeling for extended periods in a climate‑controlled setting.

Other Requirements

Candidate must be legally authorized to work in the United States without employer sponsorship now or in the future.

Attributes for Success

High emotional intelligence and customer‑focused mindset.
Strong organizational, problem‑solving, and time‑management skills.
Excellent written, verbal, and interpersonal communication abilities.
Attention to detail with strong documentation discipline.
Strong supplier management, negotiation, and business acumen.
Collaborative, adaptable, and results‑driven leadership style.

Pay: $110,000.00 - $130,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Prescription drug insurance
Referral program
Relocation assistance
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in gilbert, az

Operations & Logistics Manager

Office Manager

Transportation Specialist

Project Coordinator - Entry Level

Onsite RV Resort Management Duo

Resident Specialist

Administrative Support Sr

Administrative Coordinator

Administrative Assistant II

Executive Administrative Assistant

Administrative Assistant/ Front Desk Medical Coordinator - Full Time

HR Records Associate - Chandler, Arizona

Administrative Assistant

Administrative Assistant

Administrative Clerk-HSE (Phoenix, AZ) - Austin Industrial

Administrative Assistant - Senior Living

Administrative Assistant - PHX Metro Area

Administrative Assistant

Administrative Assistant of Student Services

Receptionist

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