Top 28 Assistant property manager / office assistant Jobs in Gilroy, Ca

Assistant Manager
WSH MANAGEMENT INC —Gilroy, CA
- $23 - $26 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Health insurance
Quick Apply
14d
Assistant Property Manager / Office Assistant
Kendall & Potter Property Management, Inc —Capitola, CA
- $22 - $26 an hour
- Full-time
- Spanish
- Clean driving record
- Computer literacy
- Profit sharing
- Paid time off
Quick Apply
1d
PROCUREMENT MANAGER
Housing Authority of the County of Monterey —Salinas, CA
- $75,294.03 - $105,558.75 a year
- Full-time
- Office
- Windows
- Master's degree
Quick Apply
Community Manager for Permanent Supportive Housing Night Manager - Sobrato Family Apartments, Gilroy CA
EDEN HOUSING MANAGEMENT INC —Gilroy, CA
- $27.91 - $32.72 an hour
- Full-time
- CPR Certification
- Sanitation
- Mid-level
Quick Apply
Executive Assistant
The John Stewart Company —Scotts Valley, CA
- $35 - $40 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Commuter assistance
- AD&D insurance
Front Desk - Holiday Inn, Express Hollister
LOTUS MANAGEMENT INC —Hollister, CA
- Part-time
- Mid-level
- 3 years
- Hotel
Quick Apply
Assistant Manager- Ohlone Chynoweth, San Jose CA
Eden Housing —San Jose, CA
- $20.26 - $23.64 an hour
- Full-time
- Microsoft Outlook
- Word processing
- Computer literacy
Quick Apply
6d
Assistant General Manager
Urban Air Adventure Parks —Gilroy, CA
- $70,000 - $84,000 a year
- Weekends as needed
- Background check
- CPR Certification
- Microsoft Excel
Quick Apply
Assistant Director, Aging and Adult Services
The County of Santa Clara —Santa Clara County, CA
- $172,000.80 - $220,616.95 a year
- Online Application
- Adults
- System design
- Administrative experience
- Paid holidays
- Disability insurance
Assistant Manager
Equity LifeStyle Properties —San Jose, CA
- $25.00 - $25.25 an hour
- Full-time
- Clean driving record
- Inventory management
- Mid-level
- Paid holidays
- Health insurance
Assistant Manager
Urban Air Adventure Parks —Gilroy, CA
- Weekends as needed
- Background check
- CPR Certification
- Microsoft Excel
Front Desk Agent
LOTUS MANAGEMENT INC —Watsonville, CA
- Part-time
- Mid-level
- 3 years
- Hotel
Quick Apply
Front Desk Agent - Fairfield Inn & Suites, Hollister
LOTUS MANAGEMENT INC —Hollister, CA
- Part-time
- Mid-level
- 3 years
- Hotel
Quick Apply
Leasing Consultant
ARCADIA MANAGEMENT SERVICES CO —San Jose, CA
- $22 - $24 an hour
- Weekends as needed
- Bilingual
- Hospitality
- Marketing
18h
Assistant Support Services Manager - Full Time - Exempt (BL23)
Episcopal Community Services —San Jose, CA
- $78,072 - $81,586 a year
- Full-time
- Microsoft Word
- LMFT
- Spanish
Quick Apply
Restaurant Manager
Denny's —Gilroy, CA
- $68,500 - $78,000 a year
- Weekends as needed
- Ability to walk for extended periods
- Bachelor of Science
- Writing skills
Quick Apply
6d
Front Desk Agent - Courtyard by Marriott, Santa Cruz
Courtyard by Marriott, Santa Cruz —Santa Cruz, CA
- Hotel
- High school diploma or GED
- Entry level
Quick Apply
Assistant Store Manager (Self Storage)
SecureSpace Management —San Jose, CA
- $20 - $21 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
5d
MEDICAL ASSISTANT II
Sun Street Centers —Salinas, CA
- $25.81 - $29.03 an hour
- Part-time
- Vital signs
- Addiction Medicine
- Mid-level
Front Desk Agent - Four Points by Sheraton, Scotts Valley
SCOTTS VALLEY HOTEL LP —Scotts Valley, CA
- Part-time
- 3 years
- Hotel
- High school diploma or GED
Quick Apply

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Assistant Manager

WSH MANAGEMENT INC -
Gilroy, CA

Quick Apply

Job Details

Full-time
$23 - $26 an hour
14 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Vision insurance
401(k) matching
Life insurance

Qualifications

Customer communication
High school diploma or GED
Driver's License
Driving
Newsletters (communication methods)

Full Job Description

Position Overview

The Assistant Manager will play a pivotal role in supporting the Property Manager by interviewing and qualifying applicants, processing rental applications, handling invoice processing, and assisting with rent collection and posting. This position is essential to ensuring operational efficiency, regulatory compliance, and a smooth leasing experience for future residents.

What We Offer

Pay: $23.00–$26.00 per hour
Schedule: Full-time (40 hours per week), Monday–Friday, 8:00 AM–5:00 PM.
Benefits: Medical, Dental, Vision, Life Insurance; 401(k) with employer match
Time Off: Paid vacation and 15 paid company holidays

Key Responsibilities

Greet prospects and qualify by covering all criteria (ask questions; utilize completed guest cards, etc.).
Immediately record all telephone and in-person visits on appropriate reports.
Files own guest cards and maintain according to established procedures.
Demonstrate community and apartment/model and apply product knowledge to client’s needs by communicating the features and benefits; close the sale.
Have prospect complete application and secure deposit in accordance with the company procedures and Fair Housing requirements.
Update availability report, process applications for approvals. (i.e., credit check, rental history, etc.) Submit processed applications to the Property Manager for approval. Follow up with applicant regarding status.
Ensure apartment is ready for resident to move-in on agreed date.
Immediately follow-up on prospects that did not close and attempt to close sale again. If unable to help prospect, refer them to sister communities to meet prospect’s needs.
Secure new resident’s signature(s) on appropriate paperwork prior to move-in. Orient new residents to community.
Monitor renewals. Distribute and follow-up on renewal notices.
Assist in monitoring advertising effectiveness.
Distribute all company or community-issued notices.
Represent the company in a professional manner at all the times.
Operate computers programmed with accounting software to record, store and analyze information.
Understand the lease agreement and application.
Accept rental payments and post rents to the computer.
Comply with federal, state and company policies, procedures and regulations.
Record monies collected and prepare bank deposit slips on an on-going basis.
Ensure that all proper and legal documents are received, current, accurately verified and entered into the computer from new vendors, prior to payment being processed.
Communicate with Property Managers regarding accuracy of invoices received; and invoices are coded correctly, according to company procedures.
Ensure that all invoices received are approved, entered and paid within a timely manner.
Access computerized financial information to resolve vendor and payment disputes.
Check figures, postings and documents for correct entry, mathematical accuracy and proper codes.
Operate 10-key calculators, copy and facsimile machines to perform calculations, produce and distribute documents.
Prepare statement of accounting notices for past residents.
Provide accounting support to Property Managers.
Assist in lease transactions by typing leases, gathering applicant’s history and credit approvals.
Assist with maintaining compliance with all applicable Affordable Housing programs.
Assume Property Manager’s duties/authority in absence of immediate supervisor in accordance with company and community guidelines.
Provide general clerical assistance to community office
Receive all telephone calls and in-person visits. Listen to resident requests, concerns and comments.
Quickly complete maintenance Service Request and inform the maintenance team. Answer questions for residents about community, repairs, rent, rules, etc. Follow up on a timely basis if unable to respond to residents on all matters.
Ensure all maintenance repairs are handled satisfactorily by contacting residents with completed Service Requests on a weekly basis, updating status in Yardi.
Maintain open communication with Property Manager and Maintenance Technician.
Contribute to cleanliness and curb appeal of the community on continuing basis.
Assist in planning resident functions. Attend functions and participate as host for any functions as directed by the Property Manager.
Enforce policies of the community.
Advise residents of referral concessions (if permitted).
Assist in placing, removing/updating banners, balloons, bandit signs, flags, etc.
Distribute newsletters, pamphlets, flyers, etc.
Assist in conducting market surveys and shop competitive communities.
Learn and ensure compliance with all company, local, state and federal safety rules.
Daily review of all emails and respond as necessary within 24 hours.
Ensures that unsafe conditions are corrected in a timely manner.

Abilities

Must possess a positive attitude and the ability to smile under all circumstances.
Participate in training in order to comply with new or existing laws.
Ability to work a flexible schedule, including evenings and weekends.
Strong command of the English language, including proper grammar, spelling, and sentence structure.
Thorough understanding of the English language and ability to communicate effectively with others.
Strong writing and proofreading skills.
Neat, clean, professional at all times throughout the workday and/or whenever present at the community.
Comply with expectations as demonstrated in the employee handbook.
Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of the problem.

High School Diploma or equivalent required; some college preferred.
A minimum one-year experience in a customer service related industry and one year apartment leasing experience or a combination of accounting skills/education with customer service experience is preferred.
Must possess strong attention to detail and sales ability.
National Apartment Leasing Professional (NALP) preferred.
Fair Housing Certification, willingness to obtain prior to interacting with prospective residents.
OSHA laws and regulations, willingness to obtain within six months.
Demonstrate an ability to support and contribute to community team.
Demonstrate strong oral and written communication skills.
Competence in operation of telephone, business calculator, copy machine, facsimile, personal computer/keyboard, Microsoft Office including Word, Excel and MS Outlook and community software.
Must possess a valid Driver’s License, reliable transportation and current auto insurance coverage as this position may require some driving for company business.

WSH Management has managed senior and multifamily properties since we began operations over 20 years ago and are very experienced in the management of both affordable and market rate apartment communities. We currently manage over 60 properties in California and have over 175 employees. Come join us!

WSH Management provides equal employment opportunity without regard to race, color, religion, sex, pregnancy, national origin, ancestry, citizenship, age, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, or any other basis protected by law. If needed, reasonable accommodations for the hiring process will be made.

WSH Management is a drug free workplace.

WSH Management is an Equal Opportunity Employer (EOE) M/F/D/V/SO.

Quick Apply

Refine Your Search

assistant property manager / office assistant jobs in gilroy, ca

Assistant Manager

Assistant Property Manager / Office Assistant

PROCUREMENT MANAGER

Community Manager for Permanent Supportive Housing Night Manager - Sobrato Family Apartments, Gilroy CA

Executive Assistant

Front Desk - Holiday Inn, Express Hollister

Assistant Manager- Ohlone Chynoweth, San Jose CA

Assistant General Manager

Assistant Director, Aging and Adult Services

Assistant Manager

Assistant Manager

Front Desk Agent

Front Desk Agent - Fairfield Inn & Suites, Hollister

Leasing Consultant

Assistant Support Services Manager - Full Time - Exempt (BL23)

Restaurant Manager

Front Desk Agent - Courtyard by Marriott, Santa Cruz

Assistant Store Manager (Self Storage)

MEDICAL ASSISTANT II

Front Desk Agent - Four Points by Sheraton, Scotts Valley

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