JOB TITLE: High School Bookkeeper
IMMEDIATE SUPERVISOR: School Principal/Office Manager
FTE: 1.0 (8 hours per day)
POSITION START DATE: As soon as possible after hire
GENERAL DUTIES SUMMARY:
Performs the duties of the high school Associated Student Body (ASB) full charge bookkeeper in accordance with all District policies, handbooks, and internal control procedures. Works with the District’s general accounting system to process requisitions for goods and services for school non-ASB expenditures. Responsible for compliance with all District policies, procedures, administrative rules, and internal control procedures related to purchasing for the school. Maintain school donation accounts in the District’s general ledger. Invoice receivables from school athletic teams and clubs for positions not funded by the District. Acts as Business Services liaison at the school site to interpret, and enforce district practices, polices and regulations regarding business transactions.
ESSENTIAL REQUIREMENTS & RESPONSIBILITIES
The essential functions of the positions in Accounting/Clerical Classification are listed below. They include the requisite skill, experience and education for the assignments in this classification. To hold a job within this classification the qualifications of the job are required with or without reasonable accommodations.
Must possess the physical and mental skills and abilities to:
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Master software related to ASB accounting, receipting, and District general ledger and purchasing
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Master website in relation to receipt of payments via online system
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Communicate clearly with staff, parents, and students
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Strong knowledge of MS Excel
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Work independently to prioritize and implement multiple tasks with little supervision
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Exercise sound judgment when making decisions based on school and District guidelines
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Follow directions without detail support
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Remain flexible when normal duties and schedules are interrupted
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Read, comprehend, and employ documents not limited to; computer software manuals, District policies and procedure, review contracts for all services provided to the school and secure the proper approvals, and other informational and professional manuals
ESSENTIAL EDUCATION, FUNCTIONS, AND CAPABILITIES
To perform this job successfully an individual must be able to perform the above essential functions satisfactorily. The requirements listed below are representative of the knowledge/skill and ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the duties and responsibilities of this position.
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Maintain school accounts within the District’s general ledger
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Help ensure that site staff understand and follow district business practices
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Create requisitions for school purchases with the District accounting software and manage receipting of goods at the school site including following all District purchasing and contracting rules, policies, and procedures.
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Process requisitions for Athletic department purchasing.
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Maintain independent ASB general ledger database
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Maintain cash receipts system for ASB database
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Prepare deposit and take to the bank on a daily basis.
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Prepare check run to process all payments due each week.
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Manage school website for credit card payments by parents for ASB related items
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Prepare monthly bank reconciliation for review by school principal and District staff
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Prepare weekly and monthly reports for school principal and athletic coordinator
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Prepare reports and provide information as requested to school advisors and coaches
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Maintain a schedule for preparation of cash boxes for school events
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Independently maintain a calendar in order to be prepared for accounting related services needed in advance for school activities such as home athletic events, prom, theater, and graduation
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Effectively run receipting process for athletic registration and school registration
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Work as a team with school secretarial staff to train staff as backup support
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Work with teaching staff to utilize professional development funds
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Track grants issued by various school groups.
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Coordinate Driver Ed registration program for both high schools (assigned at one school site).
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Track PSAT exam registrations and proctor exam fees.
EDUCATION and/or EXPERIENCE
Any satisfactory equivalent combination or experience and training that ensure the ability to perform the essential functions may substitute for the requirements below.
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College level accounting desired
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One year experience in general bookkeeping preferred
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Computer experience in accounting software and spreadsheets preferred
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School District or Governmental experience preferred
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Bilingual desirable
Must possess the education and/or training to perform at and acquire knowledge:
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Cross-training within departments to support District needs
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Acquiring and successfully completing training and/or classes that will enhance and modernize Department and District needs.
CERTIFICATES, LICENSES, REGISTRATIONS
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Oregon Driver's License, or ability to get to and from work in a timely manner and perform the essential functions of the position
LANGUAGE AND MATH SKILLS
Employees with English as a second language must be able to:
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Communicate their need for clarification and/or interpretation of directions
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Be willing to attend English class as requested by supervisor
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Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
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Ability to apply concepts of basic algebra and geometry
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Sufficient skill to accomplish the essential functions. duties, and responsibilities of the position
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
The physical demands described here are representative of those that must be met by and employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Employee is required to talk and hear in person and on the phone 6-8 hours per day
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Employee must have the physical ability to use computers, calculators, and other common office equipment
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The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
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Input data at a computer terminal for 6-8 hours per day
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Stand, reach and bend (to facilitate filing, use of and maintenance of copy machines, faxes, and othjob related equipment)
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Lift and transport books, catalogs and related supplies from storage to Department or meeting sites (see physical assessment section)
TERMS OF EMPLOYMENT
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This is a ten month assignment on the K range of the Classified Salary Schedule.
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The assignment of the step will be in compliance with the current Collective Bargaining Agreement and range of pay is located in the current Classified Salary Schedule.
This job description is not intended to be and should not be construed as an all inclusive list of responsibility, skill, or working conditions associated with the position. While it is intended to accurately reflect the positions activities and requirements, the administrations reserve the right to modify, and or remove duties and assign duties as necessary that still reflect the essential functions of the department.
A new employee shall be allowed up to (4) four years experience on the salary schedule, based on actual years of experience on a job of like responsibilites and skills. The highest hourly rate for a new employee would be $29.33 per hour.
