Essential Duties and Responsibilities:
The HR Assistant plays a crucial role in supporting the HR department and ensuring the smooth functioning of various HR-related tasks. Here is a summarized list of their essential duties and responsibilities:
Key Responsibilities:
- Recruitment:
- Prescreen applicants, conduct interviews, and post job ads.
- Assist in job offers, notify unselected candidates, and conduct reference checks.
- Confirm interviews and support onboarding activities.
- Benefits Management:
- Administer employee benefits programs.
- Manage COBRA/EASE and interact with benefits providers.
- Compliance and Safety:
- Send compliance reminders and manage OSHA/safety records.
- Save documents and employee files in the training system.
- Employee Engagement:
- Organize engagement initiatives, events, and recognition programs.
- Foster a positive work environment.
- Administrative Support:
- Assist the HR manager and team in organizing meetings and surveys.
- Maintain employee records and process HR paperwork.
- Prepare HR information for grants and audits.
- Training and Development:
- Coordinate training programs and track participation.
- Generate reports and analyze HR data.
- General HR Functions:
- Ensure compliance with employment laws and policies.
- Support various HR functions and employee engagement activities.
- Work closely with different departments or teams within the organization to achieve common goals, share information, and foster a collaborative work environment.
- Maintain strict confidentiality in handling employee information and adhere to ethical HR practices.
- Be prepared to respond to crisis situations promptly and effectively, providing immediate assistance and access to appropriate resources when needed.
- May be required to drive to different locations or sites for various purposes.
- Responsible for promptly notifying the manager of any work orders that need to be submitted or supplies that need to be ordered.
- Responsible for attending staff meetings, ensuring the timely completion of training, and accurately completing timecards.
- Perform related duties as assigned by the supervisor.
- Maintain compliance with all company policies and procedures
Education and/or Work Experience Requirements:
This section outlines the essential knowledge, skills, and abilities required to perform the daily tasks and job duties listed above.
- High School Diploma or equivalent: A minimum educational requirement to demonstrate basic literacy and communication skills.
- Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience) preferred.
- Strong knowledge of recruitment best practices, talent acquisition strategies, and interview techniques.
- Familiarity with onboarding processes and techniques for a smooth transition of new employees.
- Excellent communication and interpersonal skills, with the ability to build relationships with candidates and staff.
- Strong organizational skills with attention to detail and the ability to manage multiple priorities.
- Understanding of relevant employment laws and regulations.
- Experience working in a fast-paced HR environment is preferred.
- Excellent computer proficiency (MS Office – Word, Excel and Google and other databases)
Required Qualifications:
Employment Eligibility Verification:
- Must provide documentation to establish identity and employment eligibility in compliance with legal requirements. This may include a U.S. passport, Permanent Resident Card, or other acceptable forms of identification.
Negative Tuberculosis Test:
- Must provide documentation of a recent negative tuberculosis (TB) test result to ensure a safe and healthy work environment.
Background Screening:
- Successful completion of a comprehensive background screening, which may include criminal record checks, employment history verification, and reference checks.
Pre-Employment Drug Screening:
- Must pass a pre-employment drug screening to ensure a drug-free workplace. A negative drug test result is required.
Driving Skills:
- Must meet the requirements set by our auto insurance carrier.
Insurance Coverage:
- Must be able to qualify for Good Samaritan Shelter insurance coverage, which may include meeting specific criteria related to driving record, insurance claims history, and other factors.
Personal Insurance Coverage:
- Must have personal insurance coverage that meets the requirements set by the employer.
- This may include liability insurance, automobile insurance, or any other type of insurance deemed necessary for the position.
- The coverage must be valid and maintained throughout the employment period.
Benefits:
Full-Time Benefits:
- Health Insurance
- Dental, Vision, and Life Insurance
- 401k Matching
- Paid Time Off (PTO)
- Paid Holidays and Floater Day
- Employee Assistance Program
- Gym Membership Discount
- Tuition Reimbursement
- Working Advantage
Part-Time Benefits:
- 401k Matching
- Paid Time Off (PTO)
- Employee Assistance Program
- Gym Membership Discount
- Working Advantage
Please note that these benefits are subject to specific eligibility criteria and may be subject to change based on company policies and guidelines.
Work Environment:
The work environment for administration staff working in a non-profit homeless services organization is characterized by a strong sense of compassion and dedication to the mission of assisting those experiencing homelessness. It is a dynamic and fast-paced setting where staff work collaboratively with other team members to deliver comprehensive services and support to clients. The administration staff plays a vital role in ensuring the smooth functioning of the organization, handling administrative tasks, managing budgets and grants, and coordinating programs and services. They work diligently to track data and outcomes, ensuring compliance with regulations and funding requirements. This environment can be emotionally challenging, as homelessness involves complex issues, but the staff's resilience and empathy help them cope with the emotional stress. The focus is always on putting the needs of clients first, and administration staff work tirelessly to make a positive impact on the lives of those experiencing homelessness.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, stat,e and local standards
- Must be able to lift and carry up to 30 lbs.
- Ability to sit for long periods of time.
- Proficiency in using hands and fingers to perform tasks such as typing, writing, handling paperwork, operating equipment, and assisting residents with daily needs.
- Sufficient vision and hearing capabilities to observe and respond to the environment, communicate with residents and colleagues, and maintain a safe working environment.
Mental Requirements:
The mental demands outlined above are illustrative of the requirements necessary for an employee to effectively fulfill the fundamental duties of this position. Reasonable accommodations can be provided to enable individuals with disabilities to fulfill these essential functions.
- The capacity to manage multiple tasks, prioritize responsibilities, and maintain accurate records and documentation.
- The willingness to adapt to changing situations, emerging needs, and evolving policies or regulations.
- Effective communication is crucial for collaborating with team members, clients, community partners, and other stakeholders.
- Serving a diverse population with various cultural backgrounds and identities. Staff should have a strong commitment to cultural sensitivity, respect for diversity, and the ability to communicate effectively with individuals from different backgrounds.
The Good Samaritan Shelter is a non-profit, community-based organization that relies on all members of staff to work together to serve the community and clients. At times, you may be asked to take on additional tasks outside of your usual responsibilities as needed.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed above are representative of the knowledge, skills, and abilities required.
Job Type: Full-time
Pay: $27.00 - $30.00 per hour
Ability to Commute:
- Santa Barbara, CA 93101 (Required)
Ability to Relocate:
- Santa Barbara, CA 93101: Relocate before starting work (Required)
Work Location: In person
