One (1) full-time, 12-month, Non-Unit Support, Competitive Civil Service, provisional position in the Work-Based Learning program.
The Administrative Aide provides comprehensive clerical, logistical, and operational support to the Work-Based Learning program. This position ensures the smooth day-to-day administration of student placements, event coordination, and mandatory reporting. By maintaining meticulous records and coordinating logistics, the Administrative Aide plays a vital role in ensuring ONC BOCES WBL programs remain compliant, organized, and run efficiently.
Salary: $37,000—$43,000
Paid holidays, generous sick and vacation time, NYS retirement, EAP, continuing education assistance, and exceptional insurance, including retiree health insurance, are available.
Reports to: Director of Student Services / Work-Based Learning Instructor
Essential Duties and Responsibilities:
Arrange transportation, travel details, and scheduling logistics for all student WBL placements, field trips, and job-shadowing experiences.
Manage the calendar and scheduling for the College & Career Zones at both student centers to coordinate student participation in career activities.
Provide administrative and logistical support for planning and executing major events, including College Days, Career Fairs, educational forums, and Advisory dinners.
Scheduling, room booking, and logistical organization of Career Centers and WBL events, including Advisory dinners, College Days, and Career Fairs.
Input and maintain accurate digital and/or paper records of student participation, cumulative hours, student evaluations, and required compliance documentation for all WBL activities.
Maintain detailed, up-to-date rosters of all students actively participating in work-based placements and internships.
Maintain, update, and organize the tracking database used for annual WBL site reviews, approved locations, learning opportunities, students served, and job offers.
Organize and compile paperwork required for the NYSED re-approval process for CTE programs.
Communication and Information Dissemination:
Disseminate information, resources, and updates regarding college articulation agreements to component school counselors, students, and families.
Gather summaries, metrics, and highlights of workforce development activities for public relations and community engagement.
Communicate clearly, professionally, and promptly via oral, written, and electronic formats with internal staff, component school districts, and external industry partners.
Job Qualifications
Qualified candidates will have the below minimum Civil Service requirements:
Graduation from high school or possession of a high school equivalency diploma; AND
a) Graduation from a regionally accredited New York State registered two year college with an Associates’ degree in business
administration, secretarial science or similarly related field from a regionally accredited or New York State registered college or
university; OR
b) Two (2) years of paid clerical work experience or its part-time equivalent which included typing and maintaining financial records; OR
c) An equivalent combination of training and experience as defined by the limits of (a) and (b) above.
Civil Service Title: Administrative Aide
