Top 7 Office coordinator Jobs in Grand Haven, Mi

Agent Service Coordinator
Schmidt Family of Companies - Michigan —Grand Haven, MI
- Full-time
- Computer literacy
- Office
- High school diploma or GED
2d
Office Coordinator
Gateway Mission —Holland, MI
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Dental Office Appointment Coordinator
White Lake Family Dentistry —Whitehall, MI
- Full-time
- Dental office
- In-person
- Entry level
- Paid holidays
- Health insurance
Quick Apply
9d
Office Administrator I - Showroom Coordinator (Part-Time)
Builders FirstSource —Grand Rapids, MI
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Front Desk Coordinator
Seven & Mane Salon —Grand Rapids, MI
- $14 - $17 an hour
- Part-time
- In-person
- Entry level
- 401(k)
- 401(k) matching
Quick Apply
6d
Patient Coordinator/Front Desk
Hudonville Dental —Hudsonville, MI
- From $18 a year
- Full-time
- Dental office
- Computer literacy
- English
- Health insurance
- Dental insurance
Quick Apply
2d
Accounting Manager/HR Coordinator
Fresh Coast Alliance —Muskegon, MI
- $21 - $25 an hour
- Full-time
- Google Workspace
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply

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office coordinator jobs near grand haven, mi

Agent Service Coordinator

Schmidt Family of Companies - Michigan
Grand Haven, MI

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Job Details

Full-time
2 days ago

Qualifications

Customer communication
Google Sheets
Computer literacy
User training (technical support)
High school diploma or GED
Graphic design software
Instructor-led training (training delivery method)
Prepress software
Typing
Productivity software
Clean workspace maintenance
One-on-one instruction
Teaching technology use

Full Job Description

Description:

Job Summary:

The Agent Services Coordinator is a dynamic, customer-focused role responsible for supporting real estate agents and clients while managing various office operations. This individual serves as the primary point of contact for agents and customers, ensuring a professional and welcoming environment. The Agent Services Coordinator assists with administrative duties, training, marketing, and maintaining office systems, striving to provide excellent service and facilitate smooth operations. A strong communicator with excellent organizational skills, this role plays a vital part in ensuring agents have the tools and support they need to succeed in their business.

Supervisory Responsibilities: N/A

Duties/Responsibilities:

MAIN RESPONSIBILITIES

Acts as the "face of the company," greeting customers as they enter the office, call in, or visit the office, and presenting a professional image to current or potential customers.
Following opening and closing procedures each day to prepare the office for business.
Signing for deliveries, collecting mail, sending outgoing mail, etc.
Training new agents on our technology and systems, studying/learning new systems, and answering questions about those systems.
Processing and training new agents in our office following our onboarding process.
Working with Marketing on our resources for agents including business cards, postcards, print ads and social media including Facebook posting/boosting as applicable.
Communicating with Accounting and Relocation as needed.
Retention – Keeping a list of phone/email rosters, birthdays, renewals, CE due dates, etc.
Processing new listings, pending, closed, and cancelled deals in Google Sheets, maintaining confidential information for all agents and their clients.
Auditing files and Escrow Instructions, ensuring Manager audits as well.
Keeping updated on all title/lender status updates as well as escrow instructions.
Submitting Home Warranties and Data collection forms.
Ordering office supplies and signs with management approval.
Updating and maintaining our voicemail system.
Maintaining the floor schedule, if applicable.
Setting up the training area for meetings and events and cleaning up after.
Maintaining the kitchen, refrigerator, trash, etc.
Assisting agents in whatever they need to embody a servant leadership mentality.

SECONDARY RESPONSIBILITIES

Weekly BlueSync attendance/watching of recording.
Monthly 3rd @ 3 attendance/watching of recording.
Monthly Staff Meeting attendance
Bi-yearly in-person ASC training attendance.
Weekly huddles, as applicable.
Assisting Manager in whatever additional tasks need to be done.

Requirements:

Skills/Abilities:

Professional demeanor and attire.
Warm, inviting personality.
Ability to multi-task and keep up with a fast-paced environment.
Self-directed; ability to work both independently and in a team environment.
Ability to learn new skills rapidly and accurately and attend all company provided training both virtually and in-person as invited when applicable.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Computer skills:
Basic (typing, basic spreadsheets, emails, and using real estate software systems)
Real Estate (understanding of all corporate and company proprietary technology with ability to train agents on technology, including but not limited to, one-on-one training and lunch-n-learns).

Education and Experience:

High school diploma or equivalent required; college preferred.
Proficiency with Microsoft Office and Google Suite software.
Experience with Adobe InDesign

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Must be able to perform general cleaning to light maintenance work.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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Refine Your Search

office coordinator jobs in grand haven, mi

Agent Service Coordinator

Office Coordinator

Dental Office Appointment Coordinator

Office Administrator I - Showroom Coordinator (Part-Time)

Front Desk Coordinator

Patient Coordinator/Front Desk

Accounting Manager/HR Coordinator

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