Top 17 Executive assistant Jobs in Grand Rapids, Mi

Executive Assistant for General Counsel
RDV Corporation —Grand Rapids, MI
- 7 years
- Research
- Mid-level
- Paid holidays
- Health insurance
Paralegal/Executive Assistant
DP Fox Holdings LLC —Grand Rapids, MI
- $60,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Health savings account
- Health insurance
Quick Apply
Executive Assistant II
Amway —Ada, MI
- $26.77 - $33.06 an hour
- Mid-level
- Office
- Budgeting
4d
Executive Assistant to Regional President
PNC Financial Services Group —Grand Rapids, MI
- Full-time
- Research
- Mid-level
- Office
- Wellness program
- Health savings account
Executive Specialist
Corewell Health —Grand Rapids, MI
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
2d
Executive Assistant to the Superintendent
Michigan Association of School Boards —Oakland, MI
- Online Application
- School experience
- Mid-level
- Office
4d
Executive Assistant
Kamps Pallets —Grand Rapids, MI
- $50,000 - $60,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
CONVIVIAL BRANDS ELC INC —Grand Rapids, MI
- $60,000 - $70,000 a year
- Nights as needed
- Mid-level
- Office
- 3 years
Quick Apply
Senior Administrative Assistant II
Van Andel Institute —Grand Rapids, MI
- Full-time
- School experience
- Word processing
- Computer literacy
Executive Assistant - Legal Rockford, MI
Wolverine Worldwide —Rockford, MI
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
Executive Administrative Assistant
Xtend, Inc —Grand Rapids, MI
- $20 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Front Office & Hospitality Coordinator
DeWys Manufacturing —Marne, MI
- Full-time
- Mid-level
- Office
- 3 years
12d
Administrative Assistant
Women At Risk, International —Wyoming, MI
- $18 an hour
- Full-time
- Microsoft Excel
- Ability to walk for extended periods
- 5 years

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Paralegal/Executive Assistant
DP Fox Holdings LLC —Grand Rapids, MI
Your administrative duties will involve managing calendars, scheduling meetings and conference calls, coordinating travel arrangements, handling correspondence,…
$60,000 a year
Quick Apply
Executive Assistant - Legal Rockford, MI
Wolverine Worldwide —Rockford, MI
3+ years’ secretarial/clerical experience or equivalent skills and abilities in a fast-paced, global organization; legal assistant or paralegal experience a…

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Executive Administrative Assistant
AEP Service Corporation —Columbus, OH
Answer inquiries and screen telephone calls, visitors and incoming mail, direct technical inquires to the proper persons and personally respond to questions and…
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Remote Personal Assistant / Full-Time / Part-Time
Qureos Inc —Columbus, OH
Screen and respond to emails, phone calls, and other communications on behalf of the executive. Experience with calendar management and scheduling tools.
13d

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Executive Assistant for General Counsel

RDV Corporation -
Grand Rapids, MI

Apply Now

Job Details

Benefits

Paid holidays
Health insurance
Paid time off
401(k) matching

Qualifications

Business travel arrangements

Full Job Description

The Opportunity
RDV is seeking an experienced Executive Assistant to provide hands on, pro-active administrative and operational support to the Senior Vice President (SVP) of Learning and Communications, General Counsel. This role requires exceptional organizational skills, discretion, and the ability to manage complex calendaring, projects, and travel arrangements in a highly confidential environment.

While legal expertise is not required, experience with data and document management is important. The Executive Assistant will serve as a trusted partner, anticipating needs and ensuring seamless execution of priorities. This role is ideal for you if you enjoy coming to work with a helpful and collaborative demeanor, thrive in a fast-paced environment, and are eager to support the organization’s goals and initiatives.

Our Unique Benefits
At RDV, we are intentional about enriching our culture and employee experiences through a unique blend of benefit offerings that include:

Robust health insurance options with competitive employer contributions.
401(k) retirement plan with a generous employer match of up to 7.5%.
Grab and Go Deli/Market with employer-provided account credit of $650/year.
Paid Time Off (PTO) starting at 22 days per year in addition to paid holidays.
Fun culinary experiences and connecting with co-workers at monthly catered lunches, free of charge to employees.
Employer paid parking in the heart of downtown Grand Rapids.
Education and training reimbursement programs.
Discounted memberships to MVP Sportsplex.

What You'll Do
Executive Support

Manage complex calendaring; effectively prioritize incoming requests and proactively resolve scheduling conflicts.
Schedule meetings and coordinate logistics. Welcome guests.
Prepare meeting materials, presentations, and reports; assist with drafting and editing documents as needed.
Prepare and submit accurate expense reports promptly, ensuring compliance with company policies.
Organize and oversee all aspects of travel arrangements, including commercial/private flights, accommodations, and itineraries.
Manage time effectively and handle multiple priorities and deadlines with exemplary follow through and confidentiality.
Exhibit foresight and initiative in recognizing potential problems, needs and/or inefficiencies, and pro-actively proposes alternative, creative, and innovative ways to best accomplish superior outcomes.

Project & Operational Coordination

Provide project support for initiatives across teams reporting to the SVP, including research, planning, timelines, and follow-up.
Develop and maintain processes for documentation and project management to ensure efficiency and alignment with departmental goals.
Track deadlines and deliverables, ensuring timely communication and progress updates to stakeholders.

Legal Support

Support the Legal Services team with contract management processes, including updates and renewals.
Support Assistant Counsel with basic scheduling and expense report processing.
Assist with legal documentation workflows, including Power of Attorney processes and signature coordination.

Communication & Engagement

Serve as a reliable point of contact for internal stakeholders and external contacts, providing accurate information or redirecting inquiries appropriately.
Assist with activities and events designed to enhance employee engagement and organizational culture.

What You'll Bring

Associate degree in business-related field required or equivalent experience in an administrative role.
Minimum of seven (7) years of experience in a professional corporate environment performing business related duties and providing administrative support preferred.
Proficiency in Microsoft Office Suite.
Self-starter with excellent organizational, follow-through, problem-solving, and critical thinking skills.
Work efficiently with a calm demeanor. Use sound judgement on when to handle items directly and when to seek input from others.
Meticulous eye for detail and a strong commitment to accuracy.
Demonstrate excellent interpersonal and communication skills, both written and oral with the ability to interface with a diverse array of audiences.
Uncompromised commitment to the highest level of confidentiality and comfort in dealing with highly sensitive information.
Ability to collaborate effectively with individuals from diverse backgrounds and personalities.
Demonstrate a high degree of integrity, ethics, and discretion.
Ability to be flexible and handle multiple priorities in a fast-paced environment.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Apply Now

Refine Your Search

executive assistant jobs in grand rapids, mi

Executive Assistant for General Counsel

Paralegal/Executive Assistant

Executive Assistant II

Executive Assistant to Regional President

Executive Specialist

Executive Assistant to the Superintendent

Executive Assistant

Executive Assistant

Senior Administrative Assistant II

Executive Assistant - Legal Rockford, MI

Executive Administrative Assistant

Front Office & Hospitality Coordinator

Administrative Assistant

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