Top 283 Contract administration Jobs in Grand Rapids Mi

Selections & Project Coordinator
Partners In Action, Inc. —Grand Rapids, MI
- $65,000 - $75,000 a year
- Full-time
- Mid-level
- Residential
- 3 years
- Health savings account
- Health insurance
Quick Apply
Director of Environmental Programs
Grand Valley Metropolitan Council —Grand Rapids, MI
- $90,000 - $110,000 a year
- Full-time
- Office
- 3 years
- Master's degree
- Health insurance
- Dental insurance
Quick Apply
Senior School Lead
CM Schumacher Consulting, LLC —Michigan
- $93,500 - $125,000 a year
- Full-time
- Background check
- School experience
- 3 years
- Paid time off
- Professional development assistance
Quick Apply
10d
Director of Procurement & Laboratory Operations
Confidential —Michigan
- $130,000 - $140,000 a year
- Full-time
- 5 years
- Finance
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
8d
Buyer
Andronaco Industries —Grand Rapids, MI
- $55,000 - $65,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
School-Based Speech Language Pathologist | Grand Rapids, Michigan
ProCare Therapy —Grand Rapids, MI
- Full-time
- School experience
- Classroom
- Communication skills
Quick Apply
Senior Project Accountant
MOSS —Grand Rapids, MI
- From $65,000 a year
- Full-time
- Background check
- Customer service
- 5 years
- Health savings account
- Paid holidays
Quick Apply
Director of Operations
MOKA —Grand Rapids, MI
- Online Application
- Master's degree
- Bachelor's degree
- Continuous improvement
- Health insurance
- Dental insurance
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Michigan
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
School LPN (Licensed Practical Nurse) - Grand Rapids, Michigan
ProCare Therapy —Grand Rapids, MI
- Part-time
- School experience
- Classroom
- CPR Certification
Quick Apply
Trust & Estate Tax Manager - Public
Robert Half —Grand Rapids, MI
- $120,000 - $160,000 a year
- CPA
- 5 years
- Research
- Disability insurance
- Dental insurance
Quick Apply
Project Architect
Actalent —Grand Rapids, MI
- $43.27 - $55.29 an hour
- Temporary
- Civil engineering
- 5 years
- Fair chance
- Commuter assistance
- Health savings account
Quick Apply
8d
Infrastructure Administrator
TEKsystems —Wyoming, MI
- $30 - $43 an hour
- Contract
- Mid-level
- 3 years
- Bachelor's degree
- Commuter assistance
- Health savings account
18h
Military Service - U.S. Air National Guard, Command and Control Operations
Military Service - U.S. Air National Guard Recruiting —Michigan
- From $49,838.78 a year
- Full-time
- High school
- English
- High school diploma or GED
- Health insurance
Temporary HR Administrator
Hinton Transportation Investments —Byron Center, MI
- $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Maintenance Manager
Grand River Aseptic Manufacturing, Inc. —Grand Rapids, MI
- Full-time
- 6 years
- Contracts
- Senior level
- Paid holidays
- Health insurance
Quick Apply
8d
Commercial Loan Processing Specialist
West Michigan Community Bank —Wyoming, MI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Quick Apply
Credit to Cash Senior Operations Analyst
BDO —Grand Rapids, MI
- $68,000 - $82,500 a year
- Full-time
- Microsoft Excel
- Oracle
- Research
- Employee stock ownership plan
- Retirement plan
Administrative Assistant- BPW
City of Zeeland —Zeeland, MI
- Inventory management
- Customer service
- Mid-level
Benefits Assistant- Part time
Grand Rapids Public Schools —Grand Rapids, MI
- $24.35 - $34.00 an hour
- Part-time
- School experience
- Writing skills
- Office
- Disability insurance
- Dental insurance

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Selections & Project Coordinator

Partners In Action, Inc.
Grand Rapids, MI

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Teamwork
Confidential information handling
Construction schedule coordination
Interior design
Administrative experience
Construction drawing review
Construction industry experience
Schedule creation
Computer skills
Managing projects
Business Administration
Business

Full Job Description

Preconstruction & Client Selections

Position Summary

We are seeking a highly organized and proactive Selections & Project Coordinator to support our team in delivering a legendary client experience. This role serves as a critical link between clients, vendors, designers, project managers, estimators, and accounting, ensuring selections are completed on time, decisions are documented accurately, and projects remain on schedule.

The ideal candidate is an exceptional communicator who can confidently guide clients through the selection process, coordinate multiple moving pieces simultaneously, and maintain a high level of accuracy throughout the construction journey. This position plays a key role in helping clients feel informed, confident, and cared for from preconstruction through project completion.

Key Responsibilities

Preconstruction & Client Selections

Assist the Estimator in establishing pre-contract allowances.
Guide clients through preconstruction selections and decision-making.
Present allowance information and decision schedules upon contract execution.
Schedule and coordinate vendor appointments for client selections.
Ensure vendors receive accurate plans, specifications, and allowance information prior to appointments.
Monitor selection deadlines and proactively follow up with clients to maintain project schedules.

Project Coordination & Communication

Track plan revisions and distribute updates to all impacted team members and vendors.
Communicate selections, specifications, pricing, drawings, and project updates to clients, designers, project managers, estimating, and accounting teams.
Confidently and professionally drive timely client decisions to prevent project delays.
Obtain, organize, and maintain documentation for all client approvals and change requests.
Maintain accurate project records, including paint colors, product specifications, finish selections, and related documentation.
Assemble and organize warranty information for clients upon project completion.

Vendor & Order Management

Coordinate with vendors to ensure accurate and timely ordering of materials and products.
Maintain a strong understanding of product lead times and proactively communicate schedule impacts.
Upload and organize selection information within Dropbox, Buildertrend, and other project management systems.
Prepare and process Change Orders as required.
Verify that product specifications and orders align with approved client selections.

Qualifications

Required Skills & Experience

Minimum of 3 years of administrative, project coordination, or related experience.
Strong organizational skills with exceptional attention to detail.
Ability to confidently and respectfully drive decisions, timelines, and scheduling.
Excellent written and verbal communication skills.
Strong problem solving abilities and willingness to seek guidance when appropriate.
Ability to manage multiple projects and competing priorities simultaneously.
High level of professionalism and ability to handle confidential information.
Strong computer skills and aptitude for learning new software and systems quickly.
Ability to read and interpret residential construction plans and drawings.
Working knowledge of construction materials, building processes, and project coordination.

Preferred Qualifications

Associate's or Bachelor's degree in Business Administration, Architecture, Construction Management, Interior Design, or a related field.
Experience working in residential construction, remodeling, or design build environments.
Familiarity with Buildertrend would be a plus!

Success in This Role

A successful Selections & Project Coordinator is highly organized, communicates proactively, and ensures every client decision is documented, communicated, and executed accurately. They thrive in a fast-paced environment, maintain strong relationships with clients and vendors, and help keep projects moving smoothly from concept to completion while delivering an exceptional client experience.

Core Values:

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Do you have the ability to read and interpret building plans?
Do you have a degree in Business Administration, Architecture, or related field? (preferred)
Do you have 3+ years of strong administrative experience?
have you used BuilderTrend before? Not Required

Work Location: In person

Quick Apply

Refine Your Search

contract administration jobs in grand rapids mi

Selections & Project Coordinator

Director of Environmental Programs

Senior School Lead

Director of Procurement & Laboratory Operations

Buyer

School-Based Speech Language Pathologist | Grand Rapids, Michigan

Senior Project Accountant

Director of Operations

Military Service - U.S. Air National Guard, Administration

School LPN (Licensed Practical Nurse) - Grand Rapids, Michigan

Trust & Estate Tax Manager - Public

Project Architect

Infrastructure Administrator

Military Service - U.S. Air National Guard, Command and Control Operations

Temporary HR Administrator

Maintenance Manager

Commercial Loan Processing Specialist

Credit to Cash Senior Operations Analyst

Administrative Assistant- BPW

Benefits Assistant- Part time

I want to receive the latest job alert for contract administration in grand rapids mi

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