Top 15 Administrative assistant Jobs in Great Falls, Mt

Administrative Assistant
City of Great Falls —Great Falls, MT
- $48,388 - $58,104 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
2d
Administrative Assistant
HUB International —Great Falls, MT
- Online Application
- Hybrid work
- Microsoft Outlook
- High school diploma or GED
- 1 year
- Wellness program
- Paid parental leave
9d
Wellness Assistant
Thriven Functional Medicine —Great Falls, MT
- $18 - $25 an hour
- Part-time
- Private practice
- Office
- Clinic
- Paid time off
- Cell phone reimbursement
Quick Apply
4d
Administrative Assistant – Criminal Justice Programs
Compliance Monitoring Systems —Great Falls, MT
- $16 - $18 an hour
- Full-time
- Office
- Administrative experience
- Driver's License
- Health savings account
- Health insurance
Quick Apply
3d
Customs Coodinator/Administrative Assistant
Rocky Mountin Registered Importers —Great Falls, MT
- From $20 an hour
- Full-time
- Microsoft Excel
- Office
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Easterseals-Goodwill Northern Rocky Moun —Great Falls, MT
- $18.50 - $19.70 an hour
- Background check
- Writing skills
- HIPAA
- Wellness program
- Health savings account
Quick Apply
Part-time Office Assistant
Maclean-Cameron Animal Adoption Center —Great Falls, MT
- $14 an hour
- Part-time
- Customer service
- Ability to walk for extended periods
- Office
Quick Apply
8d
Risk & Administration Assistant
North40 Outfitters —Great Falls, MT
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Paid holidays
Quick Apply
4d
Project Administrative Assistant
TC Glass —Great Falls, MT
- From $19 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
Quick Apply
Hospice Administrative Assistant, Hospice Outpatient (Part Time)
Benefis Health System —Great Falls, MT
- $18.27 an hour
- Part-time
- Mid-level
- High school diploma or GED
- Hospice
Production Control Clerk
EML, LLC —Great Falls, MT
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Assistant Mens Soccer Coach
University of Providence —Great Falls, MT
- $36,000 a year
- University
- Bachelor's degree
- Psychology
Quick Apply
11d
Assistant Track and Field Coach
University of Providence —Great Falls, MT
- $36,000 a year
- Full-time
- Customer service
- Mid-level
- University
Quick Apply
Assistant Men's Ice Hockey Coach
University of Providence —Great Falls, MT
- $36,000 a year
- Full-time
- Mid-level
- University
- Bachelor's degree
Quick Apply

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Administrative Assistant

City of Great Falls -
Great Falls, MT

Apply Now

Job Details

Full-time
$48,388 - $58,104 a year
2 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Vision insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Writing skills
Employee relationship building
Research
Driver's License
Microsoft Teams
Accounting standards
Technical Proficiency
Financial compliance

Full Job Description

NATURE OF WORK

Responsible for administrative, secretarial, and clerical support for multiple Public Works Division Managers and operational staff. This position provides administrative support requiring discretion, initiative, and working knowledge of departmental operations, budgeting processes, procurement procedures, and municipal administrative practices. The position serves as a cross-functional administrative resource and provides support to other Public Works divisions as needed. Work is performed under the general direction of the Operations Support Specialist and Division Managers.

ESSENTIAL FUNCTIONS OF WORK

Administrative and Operational Support (55%)

Provides administrative support to the Fleet Division Manager, Street Division Manager, and Solid Waste Division Manager and administrative support across multiple Public Works divisions to ensure continuity of operations.

Assists Division Managers, Superintendents, Foremen, and field personnel with administrative and operational support activities.
Coordinates, prepares, and distributes correspondence, reports, presentations, memoranda, and other departmental documents.

Conducts research and gathers information for special projects, reports, and presentations.
Reviews documents, reports, records, and correspondence for completeness, accuracy, and compliance with departmental standards, policies, and procedures.
Maintains departmental files, records, and documentation in accordance with established retention requirements.
Serves as a knowledgeable resource to staff by providing guidance on administrative procedures, departmental processes, and Public Works operations, programs, and services.
Maintains working knowledge of departmental software systems, administrative procedures, and operational practices.

Utilizes OpenGov (Cartegraph), New World, NeoGov, Municode and other departmental systems to support operational continuity.

Fiscal Monitoring and Budget Support (20%)

Assists with preparation, monitoring, and development of annual budget presentations and supporting materials of division budgets for Fleet, Street, and Solid Waste operations.
Prepares and enters budget data including personnel costs, wages, benefits, longevity, retirement contributions, pension obligations, revenues, expenditures, and internal service charges.
Monitors budget activity and prepares financial reports along with all required supporting documentation.
Coordinates with Finance and Budget staff to ensure accurate budget preparation, timely reporting, and proper execution of financial transactions.
Maintains financial records and documentation in accordance with City policies and accounting practices.

Agenda Reports and Public Information (10%)

Processes agenda reports and supporting documentation through designated municipal software systems.
Maintains and updates Public Works webpages for assigned divisions.
Publishes public notices, service alerts, informational materials, holiday schedules, press releases, and other public communications.

Backup Administrative Coverage (15%)

Provides backup coverage for clerical and administrative personnel throughout the Public Works Department during employee absences, vacations, training or other staffing shortages.
Assists with telephone coverage, customer service inquiries, dispatch support, work order processing, service requests, and related administrative functions.

EDUCATION & EXPERIENCE

Combination of education and experience equivalent to an Associate’s degree in Business Administration or related field.
Four (4) years of progressively responsible administrative support experience; or
Any combination of education, training, and experience that provides the required knowledge, skills and abilities.

NECESSARY SPECIAL QUALIFICATIONS

Candidate must possess or have the ability to obtain valid Montana driver’s license

REQUIREMENTS OF WORK

Knowledge of:

Advanced office administration practices, procedures and equipment.
Budgeting principles, financial recordkeeping standards, and general accounting practices.
Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, and Teams.
Records management and document control practices.

Ability to:

Perform administrative assignments with minimal supervision.
Exercise sound judgement, discretion, and initiative in completing assignments.
Maintain confidentiality of sensitive personnel, financial, and operational information.
Embrace change and effectively adjust strategies, priorities, and workflows to meet emerging needs.
To learn OpenGov (Cartegraph) asset management, work order, and request management software and Tyler finance and personnel software.
Analyze information and prepare accurate reports and documentation.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with employees, supervisors, vendors, public officials, and the general public.
Organize and prioritize multiple assignments while meeting deadlines.

Interpret and apply departmental policies, procedures, and regulations.

CORE COMPETENCIES

Demonstrated Professional Integrity and Ethics
Consistent Confidentiality
Exceptional Customer Service
Organizational Effectiveness
Written and Verbal Communication
Strong Financial and Budget Proficiency
Advanced Technical Proficiency
Meticulous Attention to Detail
Skilled Problem Solving
Interpersonal Effectiveness
Priority Management
High Adaptability

SUPERVISION

This position does not have supervisory responsibilities.

WORK ENVIRONMENT

Work is performed primarily in an office environment.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to stand, walk, sit, bend, twist, reach, ride and perform similar body movements. Must have the ability to performing light physical work and to lift and carry up to 25 pounds at a time; the possession of hand/eye coordination sufficient to operate a computer, office equipment and a motor vehicle; the ability to talk and hear in person or by telephone; and the ability to sec and read instructions and reports.

EXPECTED HOURS OF WORK

The work schedule is a 40-hour, five-day work week, Sunday through Saturday. This is a non- exempt position and is eligible for overtime. Any overtime must be authorized prior to working.

TRAVEL

Travel is primarily local during the business day. Occasional travel may be required to attend off-site training and educational opportunities.

Full-time Employee Benefits

The City of Great Falls offers a complete benefits package to our full-time employee including medical, dental, and vision insurance, retirement/pensions, paid holidays, vacation and sick leave. The City offers life and long term disability insurance to all full-time non-union employees. Union employees receive longevity pay. Optional plans are available for employees, flexible spending account, and 457 deferred compensation accounts.

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Refine Your Search

administrative assistant jobs in great falls, mt

Administrative Assistant

Administrative Assistant

Wellness Assistant

Administrative Assistant – Criminal Justice Programs

Customs Coodinator/Administrative Assistant

Administrative Assistant

Part-time Office Assistant

Risk & Administration Assistant

Project Administrative Assistant

Hospice Administrative Assistant, Hospice Outpatient (Part Time)

Production Control Clerk

Assistant Mens Soccer Coach

Assistant Track and Field Coach

Assistant Men's Ice Hockey Coach

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NATURE OF WORK

ESSENTIAL FUNCTIONS OF WORK

EDUCATION & EXPERIENCE

REQUIREMENTS OF WORK

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