TITLE II AND PROFESSIONAL LEARNING COORDINATOR
DEPARTMENT: Professional Learning
BARGAINING UNIT: Support Non-Exempt
WAGE: Grade 206 – Specific salary based on experience
DIRECT SUPERVISOR: Chief Area Instructional Leader - Southwest
GRPS MISSION
Our mission is to ensure that all scholars are educated, self-directed and productive members of society.
This is a grant-funded, non-tenured position.
Continued employment under the terms of this grant is continued upon continued funding.
JOB SUMMARY
To manage the Title IIA federal grant program and coordinate related professional learning initiatives, thereby enhancing the ability of the Professional Learning Department to provide quality services in an efficient, timely, and professional manner. Serves as the primary administrator for the Title IIA grant for Grand Rapids Public Schools and participating private schools, ensuring compliance with federal and state regulations through effective grant management, fiscal oversight, stakeholder communication, and program monitoring. Provides project management, technical support, and coordination of professional learning activities to support district and non-public school staff.
QUALIFICATIONS
Required Education and Experience:
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Bachelor’s Degree
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Experience with project management
Knowledge, Skills, and Abilities:
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Strong multi-tasking skills extremely organized with work processes and meeting deadlines.
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Demonstrated ability to be a self-starter who can quickly and correctly prioritize assignments to meet the needs of multiple priorities and to stay on top of the details.
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Proven ability to work effectively both independently and in a team-based environment.
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High level of interpersonal skills to handle sensitive and confidential situations and documentation.
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Demonstrated ability to solve problems (listen, identify problems, and collaboratively problem solve).
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Demonstrated ability to make good decisions that are consistent and fair within contractual guidelines and board policies.
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Excellent spelling, grammar, written and oral communication skills.
Provide excellent customer service.
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ESSENTIAL JOB FUNCTIONS
Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:
Title IIA
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Serve as the primary administrator for the Title IIA federal grant program for Grand Rapids Public Schools and participating private schools by:
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Coordinate the annual Title IIA grant application process and ensure timely submission of all required grant documents.
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Monitor implementation of approved Title IIA programs and services to ensure compliance with federal and state requirements.
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Ensure compliance with all federal, state, and local regulations governing Title IIA funding and equitable services requirements.
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Track and monitor Title IIA expenditures for district-funded and private school-funded activities.
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Provide information, training, and technical assistance regarding Title IIA requirements, grant procedures, and budget management.
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Serve as a key contact between Grand Rapids Public Schools and participating non-public schools regarding Title IIA services and funding.
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Coordinate consultation meetings with private school officials to support equitable services and program planning.
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Maintain relationships with private school partners to ensure participation and compliance.
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Process reimbursement requests and prepare financial reports and budget summaries.
Grant Management
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Manage all grant activities in the State grant management system, including applications, budgets, amendments, revisions, and final reports.
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Develop, monitor, and revise grant budgets in compliance with approved applications and federal requirements.
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Analyze budget projections and adjustments throughout the grant cycle.
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Maintain accurate grant records, supporting documentation, correspondence, and compliance reports for audits and monitoring.
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Track grant timelines, reporting deadlines, and required submissions to ensure compliance.
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Communicate grant requirements, timelines, allowable expenditures, and program updates to participating private schools.
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Review expenditures for compliance with federal grant requirements.
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Collaborate with the Business Office to reconcile grant accounts, monitor spending, and resolve budget discrepancies.
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Conduct mid-year and year-end budget reviews to ensure effective use of grant funds.
Professional Learning
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Review and process requests for professional learning activities and services from participating private schools.
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Assist in the planning, coordination, and implementation of district professional learning initiatives.
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Provide technical support for professional development tracking and learning management software systems.
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Monitor state professional development requirements and communicate updates to relevant stakeholders.
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Coordinate meetings, calendars, communications, conference logistics, and other administrative functions in support of the Professional Learning Department.
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Coordinate and maintain required program documentation and records.
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Support federal and state monitoring, audits, and compliance activities.
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Coordinate State Continuing Education Clock Hours (SCECH) processes, including submission of applications to the Michigan Department of Education and maintenance of accurate program records.
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Maintain confidential program data and reports.
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Build collaborative relationships with district, private school, and external partners while providing excellent customer service.
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Provide office assistance and support.
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Consistently demonstrate dependable attendance and punctuality.
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Perform other duties as assigned and permitted by grant funding.
ADA REQUIREMENTS
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS
Stands and/or walks during most of the working day. Turns, stoops, climbs, bends, pushes, pulls, reaches for, and carries materials and equipment in the performance of tasks. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
WORK ENVIRONMENT
The noise level in the work environment is usually loud to moderate.
MENTAL FUNCTIONS
While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing in the English language, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate.
NON-DISCRIMINATION/ACCOMMODATION ASSISTANCE
The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran, or military status.
Assistance with the application process may be requested through the Human Resources Department at (616) 819-2022 or [email protected].
DISCLAIMER
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description. The District reserves the right to modify or amend this job description to meet organizational needs.
