Top 139 Event coordinator Jobs in Greenwich, Ct

Travel & Production Coordinator
ADM Productions —Jericho, NY
- $75,000 - $85,000 a year
- Weekends as needed
- Hybrid work
- English
- Mid-level
- Team management
- Health insurance
- Dental insurance
Quick Apply
3d
Event Producer
A-V Services Inc. —Purchase, NY
- From $90,000 a year
- Full-time
- Mid-level
- Travel
- In-person
- Commuter assistance
- Health savings account
Quick Apply
8d
Event & Operations Coordinator
Food Design Catering —Greenwich, CT
- Weekends as needed
- Hospitality
- Customer service
- Office
Quick Apply
Development and Events Coordinator
Bruce Museum —Greenwich, CT
- $26 - $28 an hour
- Weekends as needed
- Mid-level
- In-person
- Health savings account
- Health insurance
Quick Apply
2d
Coordinator, Special Events
vineyard vines —Stamford, CT
- Evenings as needed
- Mid-level
- Contracts
- Guest services
- Commuter assistance
- Disability insurance
Quick Apply
Sr Specialist Events
Philip Morris International U.S. —Stamford, CT
- $88,000 - $110,000 a year
- Full-time
- Hybrid work
- Marketing
- Mid-level
- Office
- Commuter assistance
- Health insurance
9d
Event Director, Manufacturing Events
RX —Norwalk, CT
- $95,300 - $158,800 a year
- Full-time
- Continuous improvement
- Travel
- Senior level
- Parental leave
- Flexible schedule
Sr. Specialist, Corporate Communications & Events
Philip Morris International U.S. —Stamford, CT
- $97,000 - $121,000 a year
- Full-time
- Writing skills
- English
- Office
- Commuter assistance
- Health insurance
Manager, Special Events
vineyard vines —Stamford, CT
- Weekends as needed
- Hospitality
- 5 years
- Travel
- Commuter assistance
- Disability insurance
Quick Apply
Content Coordinator - ReedPop, PAX
RX —Norwalk, CT
- $59,200 - $98,600 a year
- Weekends as needed
- Mid-level
- Travel
- Communication skills
- Parental leave
- Flexible schedule
3d
Director, Special Events
vineyard vines —Stamford, CT
- Weekends as needed
- Hospitality
- Continuous improvement
- Travel
- Commuter assistance
- Disability insurance
Quick Apply
Meetings Specialist
Parexel —Hackensack, NJ
- $85,000 - $95,000 a year
- Full-time
- Writing skills
- Mid-level
- 3 years
- Health insurance
- Paid time off
11d
Event Manager, Security Events
RX —Norwalk, CT
- $86,600 - $144,400 a year
- Full-time
- Mid-level
- Travel
- Budgeting
- Parental leave
- Flexible schedule
Event Director, Manufacturing Events
RELX —Norwalk, CT
- $95,300 - $158,800 a year
- Full-time
- Continuous improvement
- Travel
- Senior level
- Parental leave
- Flexible schedule
Internal Communications Assoc Analyst
PepsiCo —Purchase, NY
- $73,600 - $123,150 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Health insurance
11h
Events Manager
Agency OFFICE OF THE MAYOR —Manhattan, NY
- $100,000 - $110,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Loan forgiveness
Sales Coordinator
Marriott International, Inc —Stamford, CT
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Program Manager
Gartner —Stamford, CT
- $86,000 - $118,000 a year
- Email
- Hybrid work
- Mid-level
- Residential
- 3 years
- Paid time off
- 401(k) matching
Director of Events
Burning Tree Country Club Inc. —Greenwich, CT
- $100,000 - $120,000 a year
- Extended hours
- Ability to walk for extended periods
- 5 years
- Bachelor's degree
Quick Apply
Event Production Specialist (Provisional)
New York Power Authority —White Plains, NY
- $118,000 - $148,000 a year
- 6 years
- Ability to lift 50 pounds
- Bachelor's degree
- Health insurance
- Dental insurance
14d

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event coordinator jobs near greenwich, ct

Travel & Production Coordinator

ADM Productions -
Jericho, NY

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Work from home
Vision insurance
401(k) matching
Life insurance

Qualifications

English
Team management
Attention to detail
Contracts
Process management
Stakeholder management

Full Job Description

Travel & Production Coordinator

Busy, High Energy, Corporate Event Production company located on Long Island, seeking highly organized, detail-oriented, enthusiastic team-player Travel & Production Coordinator. This role will be responsible for coordinating travel logistics and supporting the operational needs of our event teams, while also owning the end-to-end management of freelance production resources.

The ideal candidate is a proactive problem-solver who thrives in a fast-paced, deadline-driven environment and is comfortable managing multiple events, vendors, freelancers, budgets, and competing priorities simultaneously.

This role serves as a key connection point between Production, Freelancers, Travel, and Finance, ensuring that event resources are properly staffed, travel is efficiently coordinated, and freelancer costs are accurate, documented, and reconciled.

Key Responsibilities

Freelancer Management & Staffing

Manage the freelancer qualification, scheduling, communications and onboarding process for each event and throughout event lifecycle.
Maintain an accurate database of freelance resources, rates, specialties, and availability.
Coordinate freelancer assignments and communicate call times, event details, travel requirements, and production expectations.
Serve as a primary point of contact for freelancers from initial engagement through post-event reconciliation,

Freelancer Rates, Contracts & Terms

Negotiate freelancer rates, fees, travel terms, and engagement details within established company guidelines.
Prepare, manage, and track freelancer contracts, agreements, and required documentation.
Ensure freelancers understand agreed-upon rates, terms, overtime policies, travel arrangements, and billing requirements before an event.
Maintain accurate records of negotiated rates and approved terms for each event.

Travel & Event Logistics

Coordinate and support all event-related travel logistics, including:
Air travel and itineraries, Hotel accommodations and Ground transportation
Event registration and attendee requirements
Partner closely with Producers, Project Managers, Production Managers, Finance, and other internal stakeholders to ensure seamless event execution.
Manage travel details and changes for production staff and freelancers before and during events.
Maintain accurate travel schedules, itineraries, contact information, and event logistics.
Communicate travel updates, changes, and requirements clearly and proactively to internal teams and travelers.
Identify and resolve travel or logistics issues quickly and professionally.
Support multiple events simultaneously while maintaining exceptional attention to detail.

Financial Management & Reconciliation

Own the post-event financial reconciliation process for freelancers.
Review freelancer invoices and supporting documentation for accuracy, and compliance with agreed-upon terms.
Verify hours, rates, expenses, travel costs, overtime, and other billable items before invoices are submitted for approval.
Identify and resolve discrepancies between contracts, approved rates, event records, and submitted invoices.
Maintain organized records of freelancer costs by event and support production teams with budget visibility.
Serve as the primary liaison between Production and Finance for freelancer-related financial processes, approvals, and questions.
Coordinate with Finance to ensure invoices and payments are processed accurately and on schedule.

Qualifications

2–5+ years of experience in event production, event operations, travel coordination, staffing, production coordination, or a related field.
Experience working with freelance production professionals, event staff, vendors, or contractors preferred.
Strong organizational and project-management skills with exceptional attention to detail.
Comfortable managing multiple events and deadlines simultaneously.
Strong written and verbal communication skills.
Experience reviewing invoices, tracking costs, reconciling expenses, or working with Finance teams.
Comfortable negotiating rates and managing contracts or service agreements.
Proficiency with Microsoft Office and the ability to quickly learn internal systems and event-management tools.
Ability to work independently, take ownership, and proactively identify and solve problems.
Ability to remain calm, flexible, and solutions-oriented in a fast-paced event environment.
Willingness to support events outside of standard business hours, including occasional evenings, weekends, and travel periods.

What Success Looks Like

The successful candidate will bring structure, accountability, and efficiency to the freelancer and travel process while serving as a trusted operational partner to both the Production and Finance teams.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance
Work from home

Language:

English (Required)

Work Location: Hybrid remote in Jericho, NY 11753

Quick Apply

Refine Your Search

event coordinator jobs in greenwich, ct

Travel & Production Coordinator

Event Producer

Event & Operations Coordinator

Development and Events Coordinator

Coordinator, Special Events

Sr Specialist Events

Event Director, Manufacturing Events

Sr. Specialist, Corporate Communications & Events

Manager, Special Events

Content Coordinator - ReedPop, PAX

Director, Special Events

Meetings Specialist

Event Manager, Security Events

Event Director, Manufacturing Events

Internal Communications Assoc Analyst

Events Manager

Sales Coordinator

Program Manager

Director of Events

Event Production Specialist (Provisional)

I want to receive the latest job alert for event coordinator in greenwich, ct

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