Top 15 Administrator / executive assistant Jobs in Groveland Ma

Construction Administrator / Executive Assistant
Reframe Systems —Andover, MA
- Full-time
- Hybrid work
- Google Workspace
- Construction site
- Mid-level
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Massachusetts
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Accountant / Full Charge Bookkeeper and Executive Assistant Combined Position
Capstone Management —Londonderry, NH
- $80,000 - $140,000 a year
- Full-time
- Mid-level
- Office
- Residential
- Health savings account
- Paid holidays
Quick Apply
20h
Administrative Assistant / Receptionist - Central Office
Portsmouth School Department —Portsmouth, NH
- $26.21 - $29.50 an hour
- Full-time
- Sales
- Word processing
- Computer literacy
Diagnostics Administration
Quanterix —Billerica, MA
- $105,000 - $130,000 a year
- On call
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee stock purchase plan
- Dental insurance
Department Administrator
Werfen —Bedford, MA
- $100,000 - $125,000 a year
- Online Application
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Assistant Director of Grant Development
Northern Essex Community College —Haverhill, MA
- $86,000 - $90,000 a year
- Extended hours
- Background check
- Spanish
- Microsoft Outlook
- Disability insurance
- Health insurance
Assistant Superintendent of Finance and Administration
Andover Public Schools —Andover, MA
- $170,000 - $190,000 a year
- Weekends as needed
- School experience
- 5 years
- Writing skills
Executive Director – Highland Health Associates
Beth Israel Lahey Health —Woburn, MA
- $185,000 - $220,000 a year
- Full-time
- Hybrid work
- 7 years
- Hospital
- Customer service
2d
Special Education Supervisor: Elementary Level
Haverhill Public Schools —Haverhill, MA
- $85,429 - $122,679 a year
- Full-time
- School experience
- Classroom
- Experience working with individuals with disabilities
Budget Director or Senior Budget Director
University of Massachusetts Lowell —Lowell, MA
- $131,275 - $163,159 a year
- Full-time
- Hybrid work
- Oracle
- CPA
- Research
Assistant Dean Undergraduate Medical Education
Beth Israel Lahey Health —Burlington, MA
- $350,000 - $410,000 a year
- Full-time
- Medicine
- Microsoft Excel
- Hospital
Special Education Paraeducator
Raymond School District SAU #33 —Raymond, NH
- $15.75 - $21.00 an hour
- School experience
- Classroom
- High school diploma or GED
- Dental insurance
- Flexible spending account

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Military Service - U.S. Air National Guard, Command and Control Operations
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administrator / executive assistant jobs near groveland ma

Construction Administrator / Executive Assistant

Reframe Systems
Andover, MA

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Job Details

Full-time

Qualifications

Jira
Project reporting
Google Workspace
Correspondence management
Sourcing
Office activity coordination
Coordinating with subcontractors on construction projects
Operations coordination
Vendor coordination
Executive administrative support
Mid-level
Expense reports
Task prioritization
Construction document control
Vendor relationship management
Delivery management
Organizational skills
Construction administrative experience
Digital project management boards
Productivity software
Managing executive calendars
Construction performance monitoring
Construction vendor management
Construction project closeout
Communication skills
Construction stakeholder coordination
Office record organization

Full Job Description

ABOUT US

Reframe Systems is a Physical AI and robotics company on a mission to make high-performance housing attainable and abundant in the communities where people want to live. Through our vertically integrated delivery model and highly automated microfactories, we deliver climate-resilient homes and buildings with greater speed and predictability than traditional construction.

Our volumetric modular buildings are produced in our Andover, MA microfactory, with a growing pipeline across North America and a new microfactory on the way. We are building a system that balances repeatability with site-responsive design, enabling homes adaptable to each site, community, and customer need. Our cross-disciplinary team brings together architecture, robotics, design engineering, software, factory operations, and field delivery to change how housing gets delivered.

We’re reimagining the future of housing through a smarter and more sustainable system that empowers people to live better. Come build it with us.

OVERVIEW

We are looking for a sharp, organized professional to support both field operations and executive leadership in a combined part-time role. This position sits at the intersection of construction administration and executive support, ideal for someone who can manage vendor logistics and site coordination in the morning and handle calendar and communications in the afternoon. You will work closely with the Director of Field Operations and serve as a key coordination point across vendors, site teams, and leadership.

RESPONSIBILITIES

Construction Administration

Coordinate with vendors, contractors, and site teams on scheduling, access, and logistics
Track and manage open construction tasks and work items in Jira
Source, book, and follow up with service vendors (cleaning, inspections, deliveries)
Monitor site progress and flag blockers or scheduling conflicts proactively
Assist with permit tracking, punch lists, and closeout documentation
Conduct or coordinate periodic site visits at Maine-based locations

Executive Support

Manage calendar, scheduling, and meeting coordination for the Director of Field Operations
Draft and send routine correspondence and follow-ups on behalf of leadership
Organize and maintain project documentation, records, and vendor contacts
Prepare summaries, status updates, and briefing materials
Handle expense tracking and corporate card reconciliation

QUALIFICATIONS

Experience in construction administration, project coordination, or a related field
Strong organizational skills with close attention to detail
Comfortable working independently and managing competing priorities
Proficient with project management tools (Jira or similar) and Google Workspace
Clear, professional written and verbal communication
Familiarity with construction drawings, specs, or official documentation
Background in executive or administrative support
Experience with expense platforms (Ramp or similar)
Comfort working in a fast-moving startup environment

NICE TO HAVES

Detail-oriented and proactive, you close the loop without being asked
Comfortable with ambiguity and shifting priorities
Collaborative, with strong judgment about when to escalate
Takes ownership and pride in keeping things organized and moving

Reframe Systems is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

If you believe you have the skills to thrive in this role, we encourage you to apply—even if you don't meet 100% of the listed requirements. At this time, we are only considering candidates who are authorized to work in the U.S. without the need for current or future visa sponsorship.

Apply Now

Refine Your Search

administrator / executive assistant jobs in groveland ma

Construction Administrator / Executive Assistant

Military Service - U.S. Air National Guard, Administration

Accountant / Full Charge Bookkeeper and Executive Assistant Combined Position

Administrative Assistant / Receptionist - Central Office

Diagnostics Administration

Department Administrator

Assistant Director of Grant Development

Assistant Superintendent of Finance and Administration

Executive Director – Highland Health Associates

Special Education Supervisor: Elementary Level

Budget Director or Senior Budget Director

Assistant Dean Undergraduate Medical Education

Special Education Paraeducator