Title: 137 - Project Contract Administrator
Organization: EPMO
Department: Enterprise Project Management Office (EPMO)
Location: EPMO
Rate of Pay: $42,855.34 Annually
Job Summary
The Project Contract Administrator will work collaboratively with enterprise-wide City Departments to assist with project and contract management for facilities, roads, and utilities. The position may also include working with external partners on special projects and as a liaison for City Departments. The Project Contract Administrator will be responsible for reviewing contract documents, procurement methods, and tracking project deliverables. In addition, the Project Contract Administrator is responsible for preparing project reports for Executive Leadership. The position will be working side by side with engineers, contractors, architects, vendors, and clients. This position will report directly to the EPMO Director.
Competencies
- Contract Management
- Effective Communication
- Project Management
- Business Acumen
- Strategic Planning
- Problem Solving
- Budget Tracking
Key Functions/Knowledge/Skills
- More specialized skills in a particular type of work; knowledge of an extensive body of rules, procedures, or operations; specialized skills that may be technical or non-technical, such as research and analytical skills, composing non-routine documents and letters.
- Works with architects/engineers and City departments to ensure project delivery.
- Collaborates with City Departments to develop and maintains reports across various projects.
- Collaborates with the City of Brownsville Procurement Department to ensure completeness of bid packages.
- Checks the scope, amount, accuracy, and completeness of all proposals.
- Knowledge of procurement methods that best fit the project scope to provide adequate recommendations to City Departments.
- Knowledge of contracting policies, practices, regulations, and techniques.
- Knowledge of contract development and writing, including contract language, terms, and conditions.
- Performs other duties as assigned.
Minimum Education & Experience
High school graduation or GED plus four years of experience in contracts review and management.
Special Certifications & Licenses
Valid Texas Driver’s License
Independence & Judgement
Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.
Initiative & Ingenuity
General guidelines: occasionally require interpretation of available options to apply to non-standard situations; day-to-day work drives priorities.
Supervisory & Responsibility
Does not specifically assign work but is looked for guidance.
Financial Responsibility
Calculates amounts due, using some judgment; receives and processes larger amounts; monitors budget; brings problems to attention of supervisor.
Level & Frequency of Outside Contact
Frequent contact with the public or other organizations; interactions may require obtaining cooperation from people; courtesy and tact are required when dealing with moderately difficult or sensitive issues.
Physical Demands
Office job with little or occasional light physical effort involving walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis.
Responsibility for Equipment & Property
Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office, use of City vehicle.
Working Conditions
Office job, no adverse conditions.
Other Requirements
The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.
ADA Requirements
The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
Benefits
The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.
The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.
Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.
The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.
Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance.
EEOC Statements
The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.
