Title: Admissions Specialist
Position Number: 0097606
Hiring Unit: Admissions & Records
Location: Leeward Community College
Date Posted: August 18, 2026
Closing Date: September 2, 2026, 11:59 PM HST
Band: A
Salary: salary schedules and placement information
Additional Salary Info: PBA, minimum $4,627/month
Full-Time/Part-Time: Full-Time
Month: 11-month
Temporary/Permanent: Permanent
Other Conditions: general funds, to be filled 10/2026, pending availability of funds and actual staffing requirements. For Leeward CC day, evening, and weekends, on- and off-campus, as required.
Duties and Responsibilities
(* Essential Duties)
- Under general supervision, processes admissions applications, determines residency and special processing for select programs, etc. to ensure admission requirements have been met.
- Provides personalized communication with students and parents to clarify or resolve admission application processing issues.
- Addresses and resolves day-to-day questions on the admissions process, including residency inquiries and centralized admission application inquiries,
- Consults with the UHCC Centralized Admissions Office to address and resolve complex or non-standard application processes.
- Interprets individual student files by reviewing current and historic documents to properly advise and address student inquiries.
- Processes residency conversions, determining if residency requirements have been met.
- Updates student files in the student information system ensuring compliance with policies and procedures.
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Develops methods and procedures of the services provided by the office and reviews them for effectiveness and efficiency.
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Assists with maintaining and updating the general safety and security procedures in providing customer service by identifying escalating situations and stepping in to address and diffuse each situation accordingly.
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Provides fiscal assistance with purchasing of goods related to the office.
- Supervises student assistants - hiring, training, scheduling, evaluating, and performing payroll processes.
- Establishes and maintains effective working relationships within the University community; this includes faculty, staff, students. and the community-at-large. Participates in Student Services, campus, UHCC/UH system-level student success/enrollment initiatives as needed.
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Provides assistance with outreach and recruitment activities, on- and off-campus as assigned.
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Other duties as assigned
Minimum Qualifications
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Possession of a baccalaureate degree in Education, Counseling, Communication, Business or related field and 0 year(s) of progressively responsible professional experience with responsibilities in admissions and/or enrollment services; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
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Functional knowledge of principles, practices and techniques in the area of admissions and/or enrollment services and/or administrative services demonstrated by knowledge, understanding and ability to apply concepts, terminology.
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Functional knowledge and understanding of principles, theories, federal and state laws, rules. regulations and systems associated with admissions and/or enrollment services and/or administrative services.
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Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur In the area of admissions and/or enrollment services.
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Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
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Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
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Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
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At least one year of experience in customer service.
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Possesses functional knowledge with the ability to provide basic training in the Family Educational Rights and Privacy Act (FERPA).
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Ability to work in a fast paced, multi-tasking environment.
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Ability to work outside normally scheduled work hours; this includes evenings, weekends, and holidays as directed.
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Ability to independently travel in a timely manner to off-site locations as needed.
Desirable Qualifications
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Familiarity with higher education systems and processes.
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Experience supporting students at a community college.
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Experience with outreach and/or recruitment.
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Demonstrated experience with and knowledge of the University's Student Information System (Banner) and other technological platforms related to admissions (e.g., STAR Academic Logic, the Liaison application, the Kama?aina application).
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Considerable knowledge of Leeward Community College programs and admissions requirements.
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At least one year of supervisory experience.
Application Submission: :
1. Cover letter explaining how you meet the minimum and desirable qualifications,
2. Resume,
3. Graduate and undergraduate transcript(s) showing the name of institution, degree conferred and coursework to date appropriate to the position (Copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire. Diplomas and copies will NOT be accepted). All degree(s) and/or credit(s) must be earned from regionally or nationally accredited postsecondary colleges and universities recognized by the U.S. Secretary of Education. Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.)
NOTE: Transcripts must be attached to receive credit for degree(s).
Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. If multiple applications are received from the same candidate, only the last one will be reviewed. The application will be considered incomplete if any of the required documents/materials are not included or are unreadable. Applications lacking transcripts will be reviewed on work experience equivalency to meet minimum qualifications (MQs). MQs must be met by the closing date of the advertisement. Please REDACT references to social security numbers and birthdate on submitted documents. All requested documents/information become the property of Leeward Community College and will not be returned.
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Inquiries:
Leeward Community College
Human Resources Office
808-455-0326
[email protected]The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
