Top 7 Education administrative assistant Jobs in Holden, Ma

.8 Special Education Secretary
Wachusett Regional School District (MA) —Holden, MA
- Full-time
- School experience
- Mid-level
- High school diploma or GED
7d
Special Education Administrative Assistant (McCaul School)
CAPS Collaborative —Leominster, MA
- $50,000 - $80,000 a year
- Full-time
- Office
- Administrative experience
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
4d
Staff Assistant
Massachusetts Bay Community College —Framingham, MA
- $25 an hour
- Part-time
- Experience equivalent to degree accepted
- Associate's degree
- Communication skills
Administrative Assistant - Education
SEVEN HILLS FOUNDATION INC —Barre, MA
- $23.00 - $24.94 an hour
- Full-time
- Office
- High school diploma or GED
- 1 year
- Paid holidays
- Tuition reimbursement
11d
Assistant Registrar
Insight Meditation Society —Barre, MA
- $20 - $22 an hour
- Weekends as needed
- Basic math
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
3d
Education Clerical Assistant (Work Study) 1 Position - Worcester State University
Worcester State University —Worcester, MA
- $15 an hour
- Research
- University
- Communication skills
8d
Student Accessibility Services Office Assistant (Work Study) 1 Position - Worcester State University
Worcester State University —Worcester, MA
- $15 an hour
- Office
- University
- Entry level
14h

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.8 Special Education Secretary
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Answer and direct telephone calls, respond to routine inquiries, and provide information to families and staff as appropriate.
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.8 Special Education Secretary

Wachusett Regional School District (MA)
Holden, MA

Apply Now

Job Details

Full-time
7 days ago

Qualifications

School experience
Confidential information handling
Educational administrative software
Family collaboration in education
Student database management
Student information system
Team scheduling
Mid-level
High school diploma or GED
Collaboration with other professionals for student support
Working with students
Compliance documentation
Parent communication in school administration
Organizational skills
Clerical experience
Special education record keeping
Communication skills
Office phone management
Time management

Full Job Description

The Wachusett Regional School District encourages all candidates who are committed to enriching the lives of our student population to apply.

Our Core Values are: Collaboration, Empathy, Inclusivity, Integrity, Perseverance, and Responsibility.

Our Mission: To ensure a vibrant, inclusive, and respectful educational community in which we: Foster a safe, nurturing, and welcoming environment. Provide all students with equitable opportunities for deep and meaningful learning through multiple pathways. Empower all students to develop and apply their unique strengths, passions, and curiosities. Partner with our community to meet our goals while optimizing the effective and efficient use of our resources.

Position: .8 Special Education Secretary

Location: Wachusett Regional High School

Pay: Clerical Salary Schedule, pending ratification of 2026/2027 contract

Hours: 8 hrs day/ 4 days wk; 160 day work year

The Special Education Secretary provides administrative and clerical support to the Special Education Department, with a primary focus on maintaining accurate student records, coordinating IEP meetings and timelines, supporting evaluation processes, and assisting with compliance-related procedures. The position requires strong organizational skills, attention to detail, confidentiality, and effective communication with students, families, staff, and administrators.

Essential Responsibilities

Maintain accurate, organized, and confidential special education student records in accordance with district, state, and federal requirements.
Schedule and coordinate IEP Team meetings, including annual reviews, reevaluations, initial evaluations, and other meetings as requested.
Communicate with families, staff, and service providers regarding meeting dates, times, locations, and required documentation.
Support the Special Education Team Chair and department administration with IEP compliance and procedural timelines.
Assist with monitoring IEP meeting schedules and compliance timelines to ensure required meetings and actions occur within mandated timeframes.
Maintain and support the department's evaluation/testing log, including tracking referrals, evaluations, consent, testing timelines, reports, and completion dates.
Assist with the organization and distribution of evaluation reports and other required special education documentation.
Enter, update, and maintain student information in relevant district databases and student information systems.
Prepare materials and documentation for IEP Team meetings.
Maintain department calendars, schedules, and meeting records.
Answer and direct telephone calls, respond to routine inquiries, and provide information to families and staff as appropriate.
Assist with correspondence, notices, forms, and other special education documentation.
Support the Special Education Team Chair and department staff with administrative tasks related to the IEP process.
Maintain confidentiality of student, family, and personnel information at all times.
Establish and maintain effective working relationships with students, parents/guardians, teachers, related service providers, administrators, and outside agencies.
Perform other related duties and assignments as directed by the supervisor.

Qualifications and Skills

High school diploma or equivalent; additional administrative or educational experience preferred.
Experience working in a school or special education setting preferred.
Strong organizational and time-management skills.
Excellent attention to detail and ability to manage multiple deadlines.
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive student information appropriately.
Proficiency with standard office technology, databases, email, and scheduling systems.
Ability to work independently while also functioning effectively as part of a collaborative department.
Knowledge of special education terminology, IEP processes, and Massachusetts special education requirements preferred.

The Wachusett Regional School District does not discriminate on the basis of age, race, color, sex, religion, national origin, gender identity, sexual orientation, disability, or any other class protected by law.

Apply Now

Refine Your Search

education administrative assistant jobs in holden, ma

.8 Special Education Secretary

Special Education Administrative Assistant (McCaul School)

Staff Assistant

Administrative Assistant - Education

Assistant Registrar

Education Clerical Assistant (Work Study) 1 Position - Worcester State University

Student Accessibility Services Office Assistant (Work Study) 1 Position - Worcester State University

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