Top 32 document scanning Jobs in holyoke, ma

Part time Secretary - Mayor's Office
City of Westfield —Westfield, MA
- $20 - $22 an hour
- Part-time
- Word processing
- Writing skills
- Basic math
11d
Quality Engineer
Aerobond Composites —Enfield, CT
- $85,000 - $95,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Customer Service Representative
Window World of Western Massachusetts —Belchertown, MA
- $18 - $22 an hour
- Full-time
- Residential
- Organizational skills
- Computer skills
- Paid holidays
- Health insurance
Quick Apply
7d
Dev Ops Engineer III
Farm Credit Financial Partners —Springfield, MA
- Overtime
- Hybrid work
- Office
- SQL
- Travel
- Tuition reimbursement
- Work from home
ASST STORE MGR
Dollar General —Holyoke, MA
- $16.10 - $16.60 an hour
- Full-time
- Merchandising
- High school diploma or GED
- Supervising experience
Program Administrative Assistant
BEHAVIORAL HEALTH NETWORK INC —Springfield, MA
- $21 - $22 an hour
- Email
- Spanish
- Computer literacy
- English
10d
Western, MA Car Deals Office Associate
BALISE MOTOR SALES COMPANY —Springfield, MA
- $18 - $28 an hour
- Microsoft Word
- Office
- Entry level
- Disability insurance
- Health insurance
Quick Apply
Principal Clerk- Licensing Department
City of Westfield —Westfield, MA
- $20.92 - $22.53 an hour
- Overtime
- Word processing
- Writing skills
- Mid-level
11d
Head Clerk - Licensing
City of Westfield —Westfield, MA
- $21.62 - $23.24 an hour
- Inventory management
- Word processing
- Writing skills
11d
Bilingual Medical Asistant | TMS Technician | O.P. Clinic
Gandara Mental Health Center, Inc. —Springfield, MA
- $20 an hour
- Bilingual
- Residential
- High school diploma or GED
- Mileage reimbursement
- Paid holidays
Quick Apply
Commercial Loan Specialist
Florence Bank —Florence, MA
- $23.93 - $36.42 an hour
- Full-time
- Research
- Mid-level
- Office
- Profit sharing
- Wellness program
Quick Apply
Central Office Administrative Coordinator
Gateway Regional School District —Huntington, MA
- Full-time
- School experience
- Google Workspace
- Mid-level
10d
Case Manager
Pyramid Healthcare —Agawam, MA
- $22 - $28 an hour
- Part-time
- Addiction Medicine
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Patient Service Representative - Internal Medicine
Starling Physicians —Enfield, CT
- Full-time
- Computer literacy
- Writing skills
- Internal Medicine
- Health insurance
- Dental insurance
Quick Apply
11d
Clerk IV (Facilities Coordinator for the John W. Olver Design Building)
University of Massachusetts Amherst —Amherst, MA
- Full-time
- 3 years
- High school diploma or GED
- University
Automation Warehouse Associate
RUG PAD USA LLC —Suffield, CT
- $21.19 an hour
- Overtime
- Ability to walk for extended periods
- Computer literacy
- Mid-level
Quick Apply
4d
Warehouse Associate
Peterson Farms Inc —Ellington, CT
- $18 - $20 an hour
- Full-time
- Computer literacy
- Forklift
- High school diploma or GED
Quick Apply
Automation Lead
CGI Group, Inc. —United States
- $57,100 - $154,300 a year
- Azure
- 8 years
- Continuous improvement
- Paid parental leave
- Paid holidays
4d

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Part time Secretary - Mayor's Office

City of Westfield -
Westfield, MA

Apply Now

Job Details

Part-time
$20 - $22 an hour
11 days ago

Qualifications

Basic math
High school diploma or GED
Accounting support

Full Job Description

CITY OF WESTFIELD

SECRETARY MAYOR’S OFFICE – PART TIME

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:

Performs a variety of clerical duties according to standard office procedures. Moderate degree of decision making and knowledge of the functions of the city’s departments and mayor’s office. Significant degree of interaction with the public.

SUPERVISION:

Works under the general supervision of the Mayor and the direct supervision of the Administrative Assistant to the Mayor. The employee is familiar with the work routine and uses initiative in carrying out recurring assignments independently with specific instruction. The supervisor provides additional, specific instruction for new, difficult or unusual assignments.

ESSENTIAL DUTIES AND RESPONSIBILITES:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Assist in handling incoming calls, making assessment of caller’s needs and directing calls to appropriate department/person for resolution of situation or providing information in response thereto in conformity with limits of authority.
Responsible for composing and typing correspondence given a general idea of content, rough draft or written format. Compose basic letters to public, responds to City Council agenda, proclamations, etc. as needed.
Coordinates with necessary departments to complete and timely submit required reports for the school-based Medicaid program ensuring the maximum amount of reimbursement for the City.
Responsible for any filing.
Responsible for the mail – sorting and distributing to the appropriate departments and/or personnel.
Responsible for maintaining inventory and ordering approved office supplies as needed for Mayor’s office, including paper for copier.
Assist with accounts payable functions.
When Secretary is out of office is responsible for managing of office.
May be assigned any other duties as related to assist department function.

OTHER ADDITIONAL REQUIREMENTS AND RESPONSIBILITIES:

Ability to problem solve and take the initiative, within limits of authority, to resolve problems/situations that may arise through phone calls or brought forward to Mayor’s office.
Ability to gather, analyze and interpret complex data to ensure accurate reporting.
Ability to communicate effectively with the public in a courteous and professional manner.
Ability to problem solve and take the initiative, within limits of authority, to resolve problems/situations that may arise through phone calls or brought forward to Mayor’s office.

EDUCATION AND EXPERIENCE:

High School degree or GED certification. At least one year related work experience and/or training. A combination of education and experience will be considered.

SKILLS AND QUALIFICATIONS:

Excellent organizational, typing and data processing skills, proficient in the use of personal computers and office software including word processing, database, internet and spreadsheet applications. Working knowledge of office software and machines. Must have a firm understanding of math and technology as well as knowledge of accounting techniques.
The work involves numerous standardized practices, procedures, or general instructions that govern the work and in some cases may require additional interpretation. Judgment is needed to locate, select and apply the most pertinent practice, procedure, regulation or guideline.
Ability to communicate effectively both orally and in writing; strong communication skills in relaying important information and ability to deal appropriately with other employees, department heads and City officials. Ability to maintain confidential information.
Ability to understand and follow directions and take the initiative in completing assignments. Ability to complete work under pressure while maintaining a high degree of accuracy in accordance with work deadlines.
Ability to follow departmental rules, regulations, policies & practices in all aspects of job.
The work consists of the practical application of a variety of concepts, practices and specialized techniques relating to a professional or technical field. Assignments typically involve evaluation and interpretation of factors, conditions or unusual circumstances; inspecting, testing or evaluating compliance with established standards or criteria; gathering, analyzing and evaluating facts.
Ability to proofread work. Ability to learn and efficiently utilize specific software for department use. Performs preparation of forms, correspondence and other documents.
Assists with answering telephones as well as responding to questions and providing information within authority. Performs filing, scanning and copying as directed.
Ability to establish and maintain effectively working relationships and work cooperatively with coworkers, City officials, other City employees and the public. Ability to communicate effectively with the public in a courteous and professional manner.

PHYSICAL, MOTOR, AND VISUAL SKILLS

Physical Skills

Work is generally conducted within Municipal Building. Ability to travel throughout the office and within the Municipal Building is necessary. Work is largely sedentary in nature, with occasional lifting of up to 25 pounds with some pulling and pushing or reaching above, generally of desk and file drawers. Frequent use of hands to operate keyboards and telephones, and other office equipment.

Motor Skills

The work requires motor skills for activities such as keyboarding, filing, moving objects and using a variety of office equipment and to finger and handle.

Visual Skills

Visual demands require routinely reading documents for general understanding and analytical purposes.

The City of Westfield is committed to maintaining a work environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Miscellaneous Information

19 hour a week position.

Refine Your Search

document scanning jobs in holyoke, ma

Part time Secretary - Mayor's Office

Quality Engineer

Customer Service Representative

Dev Ops Engineer III

ASST STORE MGR

Program Administrative Assistant

Western, MA Car Deals Office Associate

Principal Clerk- Licensing Department

Head Clerk - Licensing

Bilingual Medical Asistant | TMS Technician | O.P. Clinic

Commercial Loan Specialist

Central Office Administrative Coordinator

Case Manager

Patient Service Representative - Internal Medicine

Clerk IV (Facilities Coordinator for the John W. Olver Design Building)

Automation Warehouse Associate

Warehouse Associate

Automation Lead

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