TITLE
Physical Therapy and Dietetics Clinical Coordinator
JOB SUMMARY
The Physical Therapy and Dietetics Clinical Coordinator is responsible for the identification, affiliation, and maintenance of relationships with our clinical affiliates in cooperation with the academic component administrators and the Directors of Clinical Education and Dietetic Internship. The position manages the creation of clinical documentation as directed by the Directors and the component administrators and manages routine communications with clinical agency representatives who offer placements to the graduate students. Work is performed under general supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.
ORGANIZATIONAL RELATIONSHIPS
Reports to: Director of Physical Therapy and Chair of Nutrition and Food Sciences
Supervises: No supervisory duties
ESSENTIAL DUTIES - May include, but not limited to the following:
Collaborating with campus component administrators (associate director and chair) and Director of Clinical Education and Dietetic Internship to identify clinical needs across the three TWU DPT and two TWU dietetic internship programs.
Securing community and institutional clinical sites through collaboration with campus component administers and the Directors and faculty to evaluate sites, obtain data on sites, and initiate/maintain a request for current clinical contract with the site.
Management of clinical databases.
Collaborating with staff in the office of the Dean and Legal Counsel to finalize clinical affiliation agreements.
Maintaining ongoing communications with representatives from clinical affiliates regarding student placement changes; pre-clinical requirement changes; or any other pertinent information affecting placement of students at the facility.
Collaborating with the Directors of Clinical Education to implement process for the documentation of credentials required for clinical placement of faculty, preceptors and students.
Collaborating with campus component administers and the Directors in development and implementation of the collection of clinical evaluation data, including satisfaction and effectiveness of preceptor orientation.
Representing the School of Physical Therapy and Department of Nutrition and Food Sciences in meetings and other events related to clinical agency affiliations and student placements.
Collaborating with the Directors in the development and implementation of activities designed to recognize and/or reward clinical agencies.
Providing reports of clinical affiliation and student placement data as requested by the campus component administers and the Directors.
Confirming onboarding procedures with each site.
Learning new procedures at an average of 10 sites per year.
Ensuring CPR cards, immunizations, and background checks are clean and up to date.
Communicating with interns and sites about onboarding, including uploading documentation and then logging what was done on shared documents with the directors.
Checking accuracy of evaluation data entered in Trackers or assisting with putting all current competency tracking information into Competency AI.
Checking evaluations for preceptors and interns are present and then communicating with preceptors.
Sending competencies, evaluation materials and date reminders to each preceptor at least 1 month before rotations.
ADDITIONAL DUTIES
EDUCATION
Bachelor’s degree required. Master’s degree in higher education administration is preferred.
EXPERIENCE
Four years’ experience in administrative support preferred.
REQUIREMENT
Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.
All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.
KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:
Ability to effectively communicate both orally in person and by telephone, and in writing.
Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
Ability to communicate effectively orally, by phone, in person, and in writing.
Ability to use a personal computer and other office equipment, including university related software and email.
PHYSICAL DEMANDS
The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
The employee may be required to travel.
WORK ENVIRONMENT
All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.
SAFETY
TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.
Texas Woman’s University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.
All offers of employment will be contingent on the candidate’s ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman’s University deemed security-sensitive require background checks and verification of all academic credentials.
If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov .
