JOB SUMMARY:
Coordinates and conducts the special programs/projects for employees. Uses/requires office skills to handle: customer service/communications (internal and external), file organization and management, computer skills including data entry, word processing, spreadsheets, data bases, and graphics software, mathematical computation, report and letter preparation, and decision making within scope of responsibility. Other duties include coverage for receptionist, invoicing, procurement transactions, recruiting, pre-employment testing, background and driving record checks; assists employees with benefit questions. The Human Resources Coordinator will additionally provide administrative support for all human resource functions. Other duties include planning activities, performing audits and surveys.
Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.
DUTIES AND REPONSIBILITIES:
The duties and responsibilities described below are indicative of what the Human Resources Coordinator may be asked to perform; other duties may be assigned.
- Prepares job bulletins and recruitment information through advertising with local and surrounding newspapers, radio, TML, licensing organizations, universities and employment agencies, participation in job fairs and coordinates interoffice postings.
- Maintains applicant files.
- Coordinates testing through various in-house methods and outside sources.
- Performs criminal history background checks, as well as employment references and personal reference verifications.
- Processes and coordinates paperwork to hire new employees.
- Schedules and coordinates pre-employment drug testing and physicals.
- Conducts exit processing.
- Data entry of new employees into payroll system
- File governmental reports
- Enroll employees in various benefit programs
- Process and maintain benefits monthly invoices
Employee Relations:
- Processes and coordinates paperwork to promote existing employees.
- Receives requests from employees to review open records and coordinates access to files.
- Maintains and processes employee personnel records.
- Processes and coordinates paperwork to hire, promote, and terminate employees.
- Maintains hard copy files of employee records.
- Implements performance evaluation programs, assist with employee orientation programs, employee and supervisory training, employee communications, employee assistance programs, and employee recognition programs.
Administrative Support:
- Assists in the preparation of the Human Resources budget.
- Assists Benefits/Risk Manager in Managing Drug/Alcohol Testing program.
- Coordinates the Employee Recognition Programs, Tuition Reimbursement Program, service award programs, vacation buy back and other types employee programs.
- Assists in maintaining updated personnel policies and procedures.
- Attend job fairs at various entities
- Researches, interprets and answers routine employment and benefit questions from employees.
- Prepares various government mandated and other requested reports.
- Completes employment verifications.
- Assists in day-to-day operations including answering the telephone, assisting citizens, scheduling meeting rooms, setting up meetings and typing correspondence.
- Maintain personnel files by filing documents on all employees as required by law and by the City.
- Assist in scheduling and planning meetings and events for the Human Resources Dept.
- Input all new hires and terminated employees into payroll system.
- Initiate payroll action forms and acts as timekeeper for department.
- Perform all other duties as assigned.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required at the time or hire or for continuation of employment.
EDUCATION AND EXPERIENCE:
- High School diploma or equivalent.
- Valid Texas drivers license with an acceptable driving record.
- A minimum of two (2) years technical training beyond high school in a field related to Human Resources, Benefits or Insurance preferred.
- A minimum of two (2) years advanced knowledge of office software applications, preferably Microsoft Office suite.
- Equivalent combination of training, education and experience will be considered.
SKILLS AND ABILITIES:
- Ability to cooperate with elected officials, staff, and the public.
- Ability to instruct and train other staff in methods and procedures.
- Ability to maintain all types of records including staff personnel records and monitor budgets.
- Ability to respond to complaints and grievances in a professional and courteous manner.
- Ability to use office equipment such as copy machines, typewriters, computers, fax machines, etc.
- Ability to organize, prioritize, and carry out office work with minimal supervision.
LANGUAGE SKILLS:
- Ability to communicate effectively with elected officials, staff, and the public.
- Ability to communicate effectively in both written and verbal form.
- Ability to participate effectively in all types of meetings.
MATHEMATICAL SKILLS:
- Ability to calculate intermediate mathematical calculations (addition, subtraction, multiplication, division, percentages, ratios).
REASONING ABILITY:
- Ability to define problems and deal with a variety of situations.
- Ability to think quickly, maintain self-control, and adapt to stressful situations.
- Ability to use good judgment and effectively solve problems.
- Ability to plan work and establish priorities.
- Ability to distribute work among co-workers or others.
PHYSICAL AND WORK ENVIRONMENT:
The physical and work environments described are representative of those that must be met by an employee to successfully perform the function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Physical Environment:
- The duties of this job include physical activities such as stooping, kneeling, standing, walking, lifting (up to 25 pounds), fingering, grasping, talking, hearing/listening, and seeing/observing.
- Specific vision abilities required by this job include close, distance and peripheral vision; depth perception; and the ability to adjust focus.
Work Environment:
The work environment may include some or all of the following.
- Ability to work under time pressures such as frequent "rush" jobs, urgent deadlines, multiple priorities, etc.
- Ability to work under distractions such as telephone calls and other disturbances.
- Ability to deal with unpleasant social situations such as irate or disturbed individuals.
- This job is performed in an office environment.
Exempt : No
Type : FT Employee
Department : Human Resources
Location : DEFAULT
