Top 12 Legal administrative assistant Jobs in Idaho

Field Administrative Assistant
Hoffman Construction Company —Boise, ID
- $50,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
Records Administrative Assistant (Contingent Hire)
ADVANCED MANAGEMENT STRATEGIES GROUP(AMSG) —Idaho Falls, ID
- Customer service
- Mid-level
- Office
6d
Paralegal
Hardee, Piñol & Kracke, PLLC —Boise, ID
- Full-time
- Hybrid work
- Administrative experience
- Organizational skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
ADMINISTRATIVE ASSISTANT
Gem County —Emmett, ID
- $15.54 - $21.00 an hour
- Full-time
- Microsoft Word
- Writing skills
- English
- Paid holidays
- Health insurance
13d
ADMINISTRATIVE ASSISTANT 1
State of Idaho —Coeur d'Alene, ID
- $18 an hour
- Full-time
- Word processing
- Research
- Office
- Paid parental leave
- Paid holidays
Records Administrative Assistant (Contingent Hire)
AMSG —Idaho Falls, ID
- Customer service
- Mid-level
- Office
Quick Apply
5d
Title Assistant
AmeriTitle —Idaho Falls, ID
- $16.21 - $19.45 an hour
- Full-time
- Microsoft Excel
- Customer service
- Research
- Paid holidays
- Health insurance
Quick Apply
7d
Recording Specialist
Pioneer Title Company —Coeur d'Alene, ID
- $18 - $20 an hour
- Full-time
- Background check
- Office
- Administrative experience
- Profit sharing
- Health insurance
Quick Apply
8d

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Legal Receptionist - Ada County
State of Idaho —Boise, ID
One to Five (1-5) years of experience in the legal field related to the job responsibilities reflected above OR One to Five (1-5) years of experience performing…
$19.23 an hour
6d
Legal Administrative Assistant
Hawley Troxell —Idaho Falls, ID
Knowledge of state and federal e-filing systems and procedures. Assist attorneys with time entry and billing support. Manage and organize case files.
6d

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Administrative Professional 2 (Intermittent)
State of Ohio - Unemployment Compensation Review Commission —Columbus, OH
18 months experience or 18 months training. in secretarial/administrative professional field. Receives & monitors all incoming physical &/or electronic mail (…
$23.65 an hour
5d
Executive Assistant
National Church Residences —Dublin, OH
Responsible for answering and returning telephone calls to the General Counsel and the legal department 800-number. Prepare and review expense reports.
Quick Apply
5d

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Field Administrative Assistant

Hoffman Construction Company -
Boise, ID

Apply Now

Job Details

Full-time
$50,000 - $65,000 a year

Qualifications

Computer operation
Microsoft Excel
Microsoft Outlook
Computer literacy
Employee relationship building
English
Windows
Administrative experience
High school diploma or GED
Accounting
Microsoft Teams
Typing
Cross-functional collaboration
ProCore

Full Job Description

The Field Administrative Assistant provides essential administrative and operational support to ensure the smooth functioning of the field office. Reporting to the field office manager this role works closely with the project team, including the Field Office Manager, Project Superintendent, Project Manager, and subcontractors. The Field Admin plays a key role in supporting the coordination of documentation and daily office operations. Through strong administrative support and attention to detail, this position contributes to the overall efficiency and success of the project. To support Hoffman’s dedication to its people this position will be located fully on site in Boise, ID.

Salary Range: $50,000 to $65,000 + Incentives

Essential Responsibilities:

Supply Management: Manage the ordering and stocking of essential office, kitchen, event, and PPE supplies.
Meeting & Calendar Coordination: Maintain and reserve meeting room calendars and support planning needs as well as manage email distribution lists relating to the project.
Visitor Coordination: Greet and sign in visitors, ensuring all necessary legal documentation is completed and filed appropriately for onsite access.
Vendor Relations: Assist the Field Office Manager coordinate with and oversee service vendors, including janitorial staff, couriers, coffee and water machine providers.
Event Support: Assist the Field Office manager plan and organize in-office and onsite events, such as holiday celebrations and craft appreciation activities.
Onboarding Assistance: Support the onboarding process for new hires, internal transfers, and consultants.
Timesheet Management: Collect and file employee timesheets in a timely and organized manner.
General Administrative Support: Assist office staff with various requests and administrative tasks to support overall efficiency.
Assist in tracking drug testing and safety orientation paperwork.
Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.
Assist with maintaining office supplies needed for the job.
Organize and lead the site security and badging administrative process.
Organize and lead project daily diaries, meeting minutes, and other assignments.
Assist with copying, filing, and mailing/distribution of job site correspondence.

Qualifications:

Professional Experience and Education

High school diploma or GED required.
Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field.

Required Skills

Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, ProCore and Teams) and have a general understanding of working within a computer network.
Must be an accurate and proficient typist (at least 45-wpm).
Ability to work well and maintain a cooperative attitude through high-pressure situations.
Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
Ability to work well in a large professional setting. Patience and professionalism are essential.
Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership

Physical and Mental Requirements:

Standing/Walking/Sitting: Workday is combination of standing, walking and sitting.
Must be able to climb stairs: 5% of day.
Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.
Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
Hearing: Sufficient to hear conversational levels in person and over the telephone.
Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
Lift/Carry: Up to 40lb – Minimal.
Bending/Twisting: Minimal.
Kneeling/Crouching/Crawling: Minimal.
Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers.

Apply Now

Refine Your Search

legal administrative assistant jobs in idaho

Field Administrative Assistant

Records Administrative Assistant (Contingent Hire)

Paralegal

ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT 1

Records Administrative Assistant (Contingent Hire)

Title Assistant

Recording Specialist

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