Construction Office Administrator / Operations Coordinator
We R Builders, Inc. | Corona/Riverside, CA
Full-Time | In-Person
$75,000–$100,000 annually, DOE
Direct Mentorship | Career Development | Path to Office Manager
About the Position
We R Builders, Inc. is a growing underground utility and California public works construction company seeking a highly capable Construction Office Administrator / Operations Coordinator to become a trusted member of our team.
This is not a basic administrative or receptionist position.
We are looking for someone who is sharp, organized, resourceful, accountable, and highly motivated—someone who can learn our operation, take initiative, manage responsibilities with minimal supervision, and ultimately become someone leadership can confidently trust with the day-to-day office.
The selected candidate will work directly with ownership and receive hands-on mentorship in our company systems, underground utility operations, public works requirements, compliance, documentation, and administrative processes.
For the right person, this position offers significant professional growth and the potential to advance into an Office Manager position with increased responsibility and compensation.
Key Responsibilities
- Coordinate daily administrative and operational workflow
- Maintain organized company and project files
- Track deadlines, deliverables, renewals, inspections, meetings, and outstanding items
- Coordinate communication between leadership, project teams, field personnel, subcontractors, vendors, clients, and public agencies
- Track contracts, subcontracts, purchase orders, change orders, RFIs, submittals, invoices, permits, and inspections
- Maintain subcontractor records including agreements, licenses, W-9s, COIs, and compliance documentation
- Assist with California public works documentation, DIR requirements, prevailing wage, certified payroll, and labor compliance
- Maintain employee, onboarding, payroll-related, insurance, licensing, and company records
- Follow up on missing documents, signatures, approvals, invoices, payments, and other outstanding matters through completion
- Prepare professional correspondence, spreadsheets, reports, trackers, and internal documentation
- Maintain calendars and systems for critical deadlines and requirements
- Identify administrative or compliance issues early and help determine appropriate solutions
- Provide leadership with clear updates on priorities, completed items, and matters requiring attention
- Improve systems and procedures as the company continues to grow
Reading & Document Comprehension Is Essential
This position requires substantial reading, document review, and attention to detail.
Construction and public works involve contracts, specifications, agency requirements, compliance documents, correspondence, insurance requirements, subcontracts, change orders, and other detailed written materials.
The person in this position must be comfortable reading documents carefully, understanding what they say, identifying requirements and deadlines, retaining important information, and taking appropriate action based on what they have read.
If you dislike reading detailed documents, routinely skim important information, or prefer a position where instructions are primarily given verbally, this position will not be a good fit.
Strong reading comprehension, critical thinking, and the ability to interpret written information are essential.
Who We're Looking For
Our strongest candidate is someone who naturally asks:
“What needs to happen next?”
rather than waiting to be told what to do.
You should be:
- Exceptionally organized and detail-oriented
- Proactive and self-directed
- Resourceful and solution-oriented
- Dependable and accountable
- A strong reader with excellent comprehension
- Quick to learn and able to retain information
- Excellent at follow-through
- Comfortable researching unfamiliar issues
- Able to manage multiple deadlines and priorities
- Professional and confident in written and verbal communication
- Comfortable following up persistently when something is outstanding
- Able to work independently after appropriate training
- Capable of recognizing when something requires leadership's attention
- Trustworthy with confidential company, employee, financial, and project information
- Interested in building a long-term career and taking on increasing responsibility
Preferred Experience
2+ years of experience in construction administration, project coordination, operations coordination, or a related construction position is preferred.
Experience with underground utilities, wet utilities, civil construction, municipal projects, or California public works is highly valued.
Knowledge of any of the following is a strong plus:
- DIR / prevailing wage / certified payroll
- Labor compliance
- Contracts and subcontracts
- Change orders, RFIs, and submittals
- COIs, W-9s, and subcontractor compliance
- Permits and inspections
- Microsoft Excel / Office
- Google Workspace
- QuickBooks
- Construction/project-management software
Candidates who do not meet every preferred qualification may still be considered if they demonstrate exceptional initiative, intelligence, organization, judgment, and ability to learn.
Mentorship & Career Growth
The selected candidate will work closely with ownership and receive direct mentorship in our systems, processes, construction operations, public works requirements, and company procedures.
We are willing to invest in someone who is willing to learn, retain, apply, and progressively work more independently.
As your knowledge, performance, and responsibilities increase, there is opportunity for:
- Increased compensation
- Performance-based incentives
- Greater autonomy and responsibility
- Professional development
- Advancement into an Office Manager position
- Continued leadership opportunities as the company grows
Advancement is based on demonstrated performance and capability—not simply time with the company.
Compensation & Benefits
$75,000–$100,000 annually, depending on experience.
Benefits include:
- Health insurance
- Dental insurance
- Vision insurance
- 401(k)
- Paid time off
- Professional development assistance
What Success Looks Like
Success means leadership can step away from the office knowing that deadlines are tracked, documents are organized, requirements are understood, outstanding matters are being followed up on, and important issues will be brought to their attention when necessary.
We are looking for someone who wants to become a trusted, knowledgeable, and highly dependable part of the company and build a long-term career as We R Builders continues to grow.
If you are intelligent, organized, resourceful, comfortable with detailed documents, willing to learn, and motivated by responsibility and advancement, we want to hear from you.
Pay: $75,000.00 - $100,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Application Question(s):
- Describe one underground utility, civil, or public works project you personally worked on. What was the project, what documents or compliance requirements did you handle, and what were you personally responsible for from start to completion?
- You receive a 40-page project or compliance document you have never seen before. The owner is unavailable, and you need to determine what action is required. Walk us through exactly how you would review the document, identify requirements and deadlines, verify anything you do not understand, and determine the next steps.
- You are responsible for an important task you have never handled before. There are no written instructions, the owner is unavailable, and waiting until they return could cause the company to miss a deadline. What do you do? Walk us through your thought process and exactly how you would handle the situation from beginning to resolution.
Experience:
- Project management: 2 years (Preferred)
Work Location: In person
