Top 98 Data and systems coordinator human resources Jobs in Irvine Ca

Office Operations Coordinator
Salas O'Brien, Inc. —Tustin, CA
- $34 - $43 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
11d
Bilingual People Operations Coordinator
Bento —Fullerton, CA
- $23 - $25 an hour
- Urgently hiring
- Spanish
- Ability to walk for extended periods
- English
- Health insurance
- Opportunities for advancement
Quick Apply
Coordinator, People Operations
TRAFFIC MANAGEMENT, LLC —Long Beach, CA
- $22 - $23 an hour
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Human Resources Coordinator
Discovery Cube —Santa Ana, CA
- $24 - $27 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
6d
Human Resources Coordinator
Air Treatment Corporation —Brea, CA
- $65,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Opportunities for advancement
Quick Apply
10d
IPH Clinical Research Coordinator
University of California, Irvine —Irvine, CA
- $37.56 - $42.55 an hour
- Full-time
- Background check
- HIPAA
- Mid-level
- Health insurance
- Retirement plan
Research Data Coordinator - Hybrid
University of California, Irvine —Orange, CA
- $37.56 - $61.91 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Retirement plan
Home Health Business Office Coordinator
Providence at Home with Compassus —Mission Viejo, CA
- $26.25 - $41.03 an hour
- Weekends as needed
- Writing skills
- English
- Mid-level
- Tuition reimbursement
Quick Apply
People & Culture Coordinator
Illumination Health + Home —Santa Ana, CA
- $25 - $32 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- AD&D insurance
- Disability insurance
Quick Apply
Coordinator
Concordia University Irvine —Irvine, CA
- $25.00 - $26.40 an hour
- Full-time
- Nursing
- Mid-level
- University
Quick Apply
MOTOR VEHICLE REPRESENTATIVE
Department of Motor Vehicles —Orange County, CA
- $3,745 - $5,429 a month
- Online Application
- Office
- Clean MVR report
- US work authorization
- Disability insurance
- Health insurance
9d
Physician Recruitment Coordinator
MemorialCare Medical Foundation —Fountain Valley, CA
- $33.79 - $49.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
11d
People & Culture Coordinator
Rocket Lab Corporation —Long Beach, CA
- $28.08 - $35.00 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
TEMP Data and Systems Coordinator - Human Resources
Mobis Parts America, LLC. —Fountain Valley, CA
- $26.13 - $38.55 an hour
- Temporary
- Microsoft Outlook
- Writing skills
- Mid-level
Quick Apply
Outreach Specialist/Care Coordinator, Manager - Sonoma County or Orange/San Bernardino County
Waymark —Orange, CA
- $85,000 - $107,000 a year
- Bilingual
- Background check
- Supervising experience
- Commuter assistance
- Paid parental leave
Quick Apply
Program Coordinator
University of California, Irvine —Irvine, CA
- $34.38 - $55.17 an hour
- Full-time
- Background check
- Customer service
- Writing skills
- Health insurance
- Retirement plan
1d
Senior People & Culture Coordinator
MBK Real Estate Companies —Irvine, CA
- $27.00 - $31.25 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- AD&D insurance
- Health insurance
People Operations Coordinator (CA)
Seabreeze Management Company Inc —Aliso Viejo, CA
- $26 - $28 an hour
- Full-time
- Hybrid work
- Spanish
- 5 years
- Mid-level
- Opportunities for advancement
Quick Apply
Fellowship Coordinator
University of California, Irvine —Irvine, CA
- $32.53 - $49.30 an hour
- Full-time
- Background check
- Mid-level
- 3 years
- Health insurance
- Retirement plan
Human Resources Coordinator
Ocean View Psychiatric Hospital —Long Beach, CA
- $23 - $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
Quick Apply

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Office Operations Coordinator

Salas O'Brien, Inc. -
Tustin, CA

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Job Details

$34 - $43 an hour
11 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching

Qualifications

Microsoft Excel
Microsoft Outlook

Full Job Description

Office Operations Coordinator

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary

The Office Operations Coordinator provides administrative, operational, and project support to help ensure the efficient day-to-day functioning of the Tustin office. This role serves as a key resource for office operations, project administration, proposal support, and leadership coordination while helping maintain organized and effective business practices across the office.

What makes this role unique is the opportunity to work across many aspects of the business. The Office Operations Coordinator will collaborate closely with project teams, accounting, business development, and office leadership while helping ensure the office operates efficiently and team members have the support they need to be successful. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced professional services environment.

Responsibilities

Office Operations & Administrative Support

Coordinate day-to-day office operations to maintain an efficient and professional work environment.
Manage office vendors, service providers, supplies, and facility-related needs.
Coordinate workspace setup, office access, equipment requests, and first-day office logistics for new team members in partnership with Human Resources and hiring managers.
Serve as a welcoming on-site resource for team members and visitors, helping to foster a positive office experience.
Coordinate office meetings, events, training sessions, and team activities.
Maintain office records, files, and administrative procedures.
Provide administrative and organizational support to office leadership, including meeting scheduling, document preparation, and special projects.

Project Administration Support

Assist project teams with document control and project-related administrative activities.
Support the preparation, distribution, and tracking of project documents, including RFIs, submittals, meeting minutes, and action items.
Maintain project records and assist with project documentation organization and filing.
Coordinate internal project meetings and support follow-up communication and action item tracking.

Regulatory & Compliance Support

Assist with project compliance documentation and tracking requirements.
Support HCAI documentation and form management processes as directed by project teams.
Maintain organized records and documentation associated with project requirements and regulatory submittals.

Proposal & Business Support

Assist with the preparation and coordination of proposals, qualifications packages, and client deliverables.
Support marketing and business development efforts through document preparation, formatting, and information gathering.
Help maintain project and company information used for proposals and presentations.

Project & Financial Administration

Support project setup and administrative activities within company systems.
Assist with invoicing coordination, project tracking, and record management.
Maintain accurate project documentation and supporting records.

Qualifications and Experience

Required

Bachelor's degree or equivalent combination of education and relevant experience.
3+ years of experience in office administration, operations coordination, project coordination, or a related support role.
Strong organizational and time-management skills with the ability to manage multiple priorities.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Demonstrated attention to detail and commitment to accuracy.
Ability to work independently while collaborating effectively with multiple teams and stakeholders.
Strong customer service mindset and professional demeanor.

Preferred

Experience supporting architecture, engineering, construction (AEC), consulting, or professional services organizations.
Experience with project administration, document control, or construction administration processes.
Familiarity with RFIs, submittals, meeting documentation, and project coordination practices.
Experience supporting proposal preparation and client deliverables.
Knowledge of HCAI documentation processes or healthcare project requirements.
Experience with project accounting systems, invoicing coordination, or project setup activities.
Experience coordinating office events, onboarding activities, and operational initiatives.

Travel

Occasional local travel may be required to support team meetings, employee events, project site visits, and other business-related activities.

Compensation & Benefits

The expected hourly compensation for this role is $34-43/hour USD. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

This role is also eligible for performance-based bonuses, equity participation, and a comprehensive U.S.-based benefits package, including:

Medical, dental, and vision insurance
401(k) with company match
Paid time off and company holidays
Wellness programs and employee assistance resources
Professional development support

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Third-Party Agency Notice

Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.

Experience

Required

3 year(s): 3+ years of experience in office administration, operations coordination, project coordination, or a related support role.

Education

Preferred

Bachelors or better

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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About Us

Job Summary

Responsibilities

Qualifications and Experience

Required

Preferred

Travel

Compensation & Benefits

Equal Opportunity Employment Statement

Third-Party Agency Notice

Experience

Education