SUMMARY
Assist the Shipping and Receiving Coordinator with the college’s storeroom, shipping/receiving, mailroom, and lockers. Responsible for receipt, inspection, and distribution of incoming equipment and supplies; responsible for campus mail pickup and delivery, maintaining campus mailroom policy and procedures; maintains inventory records and reports.
For Highest Consideration Apply By 8/14/26 @11:59pm
ESSENTIAL DUTIES AND RESPONSIBILITIES included the following. Other duties may be assigned.
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Maintain storeroom supply inventory.
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Order storeroom supplies as needed.
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Process and deliver orders.
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Prepare and maintain records of campus storeroom supply withdrawals.
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Provide accounting documentation (packing slips) and record keeping to Business office.
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Receives, records, and inspects all incoming shipments.
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Distributes received goods campus wide and to extension centers.
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Maintain the College’s capital asset inventory system.
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Maintain College Parcel Locker delivery system
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Prepares all materials for United Parcel Service and common carriers daily shipping; maintains records for same.
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Assists with mailroom operations; assures appropriate processing of all incoming and outgoing mail, pick-ups, and deliveries.
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Familiar with current postal regulations and rates, bulk mailing requirements etc.
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Picks up and delivers U.S. mail at post office as required.
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Sort and deliver all incoming U.S. Mail and all intra-school mail once a day including student mail and packages. Loads Smart lockers accordingly.
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Sort, weigh, meter, and bundle first class presort flats, media, and package book and library rates.
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Process bulk mailings as needed.
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Transports deposits to the bank routinely, occasionally picks up change orders. In the absence of the coordinator.
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Trained and certified in using the forklift.
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Responsible for understanding, supporting and actively demonstrating the College’s beliefs, values, mission, and vision and agreeing to be evaluated by same.
SUPERVISORY RESPONSIBILITIES
None
CONTACTS AND PURPOSE OF CONTACTS:
Internal:Daily contact with department personnel. Regular contact with staff from other departments in service provider capacity.
External: Contact with delivery personnel, postal representatives, and banking personnel in service provider capacity.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Education and Experience
Required:
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High school diploma or G.E.D.
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One year of related experience
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The ability to become proficient in the operation of postage machine.
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The ability to successfully complete forklift certification.
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Valid State of Michigan driver license
Other Skills and Abilities
This position occasionally requires off campus pick-ups and deliveries, therefore a valid State of Michigan driver’s license with no restrictions is required. Additionally, this position occasionally requires assisting common carriers with their daily deliveries by operating a motorized forklift, therefore training on forklift operations and safety is required.
This position requires the use of a computer to prepare common carrier documents (UPS, FedEx shippers), locate faculty via “Colleague”, and access U.S. Postal information (confirm address and zip codes).
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. The ability to write routine reports and correspondence.
Mathematical Skills
The ability to add and subtract two-digit numbers, and to multiply and divide with 10’s and 100’s. Also, the ability to perform these operations using units of American money and weight measurements, volume, and distance.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. The employee must regularly lift up-to twenty-five (25) pounds and occasionally lift fifty (50) pounds.
WORK ENVIROMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, exposed to fumes or airborne particles due to proximity of garage and outside weather conditions. The noise level in the work environment is usually moderate.
“This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required and shall not be construed as declaring the specific duties and responsibilities. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.”
Jackson College only accepts on-line applications though this system. For assistance with this, please call 517-796-8468.
Please use your legal first and last names on your application. If you are hired, you will have the opportunity to identify and utilize your preferred name.
The Jackson College Nepotism policy prohibits hiring of a relative or someone with a familial relationship to work in the same instructional department, office or administrative unit of the College including spouse, child, stepchild, parent, stepparent or sibling of the employee or spouse, aunt, uncle, niece/nephew, grandparent, grandchild, and members of the same household including domestic partner.
It is important that your application show all the relevant education and experience you possess (even if you are repeating it from your resume or cover letter). For instance, do not say, "See Resume or C/V." Your resume, cover letter, and if a degree is required an unofficial transcript must be attached to your application. Applications will be rejected if incomplete.
When you apply for the position, you will get to the document upload area where you will be given an opportunity to attach your documents such as your vita, transcripts, etc.. Instructions will also be found there.
The College reserves the right to request proof of degree or certification at a later date if these documents are required as part of the qualifications for the position.
Final candidates will be subject to a criminal background as part of the employment process.
If selected you will be required to complete the US Citizenship and Immigration Services, Employment Eligibility Verification form I-9 and provide documentation verifying identity and eligibility to work in the United States. Jackson College is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.
Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three (3) working days prior to the date of need.
A copy of Jackson College's Annual Security Report and Annual Fire Safety Report is available on the JC Campus Safety & Security website. The security report contains crime statistics for the previous three years for all of our campus locations and the annual fire safety report, which contains statistics for any reported fires in campus housing units and fire safety systems in these buildings. Additionally, the report contains policies, available resources and information concerning personal safety, fire safety and reporting procedures for both crimes and fires.
Applicants have rights under Federal employment laws . Jackson College is an Equal Opportunity Employer that actively supports workforce diversity.
