Top 41 Administrative assistant Jobs in Jacksonville, Al

Personal Assistant
Brookwood Baby Entertainment —Gadsden, AL
- $1,000 - $1,500 a week
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick Apply
6d
Administrative Support - Level I
Buffalo Rock —Gadsden, AL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
12d
Receptionist - State Farm Agent Team Member
Anthony Fleming - State Farm Agent —Oxford, AL
- $30,000 - $45,000 a year
- Full-time
- Office
- Children
- Leadership
- Paid time off
- Opportunities for advancement
Quick Apply
Receptionist - State Farm Agent Team Member
Mike Alfred - State Farm Agent —Gadsden, AL
- $30,000 - $40,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid time off
- Opportunities for advancement
Quick Apply
Receptionist - State Farm Agent Team Member
Todd Davis - State Farm Agent —Southside, AL
- $35,000 - $45,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Community Assistant
Yugo —Jacksonville, AL
- $12 an hour
- Part-time
- Ability to walk for extended periods
- Residential
- Apartments
- Opportunities for advancement
Quick Apply
4h
University Student Assistant - Women's Tennis (Fall 2026 - Spring 2027)
Jacksonville State University —Jacksonville, AL
- Full-time
- University
- Entry level
Federal Work Study - Finance, Economics, and Accounting (Fall 2026)
Jacksonville State University —Jacksonville, AL
- $8.25 an hour
- Part-time
- Word processing
- Office
- University
Graduate Administrative Assistant - Honors Program (Fall 2026)
Jacksonville State University —Jacksonville, AL
- $8.25 an hour
- Part-time
- Classroom
- Research
- Office
- Tuition reimbursement
Federal Work Study - Dean of Students Office (Fall 2026 - Spring 2027)
Jacksonville State University —Jacksonville, AL
- $8.25 an hour
- Part-time
- University
- Teaching
- Entry level
Graduate Administrative Assistant - Vice Provost for Student Success (Fall 2026 - Spring 2027)
Jacksonville State University —Jacksonville, AL
- $8.25 an hour
- Part-time
- Research
- Office
- University
- Tuition reimbursement
7d
Federal Work Study - Office of the Dean, College of Business & Industry (Fall 2026 - Spring 2027)
Jacksonville State University —Jacksonville, AL
- $8.25 an hour
- Part-time
- University
- Teaching
- Entry level
University Student Assistant - Art Office Assistant (Summer 2026 / Fall 2026 / Spring 2027)
Jacksonville State University —Jacksonville, AL
- $8.25 an hour
- Seasonal
- Office
- University
- School
Administrative Assistant I
Family Life Center —Attalla, AL
- $12 - $14 an hour
- Office
- Administrative experience
- Business Administration
Quick Apply
Graduate Administrative Assistant - Art & Design (Fall 2026 - Spring 2027)
Jacksonville State University —Jacksonville, AL
- $8.25 an hour
- Part-time
- University
- Cleaning
- Entry level
- Tuition reimbursement
University Student Assistant - Football (Fall 2026 - Spring 2027 - Summer 2027)
Jacksonville State University —Jacksonville, AL
- $500 a month
- Seasonal
- University
- Entry level
University Student Assistant - Men's Tennis (Spring 2026)
Jacksonville State University —Jacksonville, AL
- $500 a month
- Full-time
- University
- Entry level
University Student Assistant - Volleyball (Fall 2026 - Spring 2027 - Summer 2027)
Jacksonville State University —Jacksonville, AL
- Seasonal
- University
- Entry level
Graduate Administrative Assistant - Academic and Career Advising (Fall 2026 - Spring 2027)
Jacksonville State University —Jacksonville, AL
- $8.25 an hour
- Part-time
- Research
- University
- Entry level
- Tuition reimbursement
7d
Graduate Administrative Assistant - Career Technical Education & Professional Studies (Fall 2026)
Jacksonville State University —Jacksonville, AL
- $8.25 an hour
- Part-time
- Office
- University
- Trade school
- Tuition reimbursement

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administrative assistant jobs near jacksonville, al

Personal Assistant

Brookwood Baby Entertainment
Gadsden, AL

Quick Apply

Job Details

Full-time | Contract | Internship
$1,000 - $1,500 a week
6 days ago

Benefits

Flexible schedule

Qualifications

Project team coordination
Meeting minutes
Accounting systems
Google Workspace
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Business travel arrangements
Phone communication
DocuSign
Operations coordination
Zoom
Executive administrative support
Mid-level
Transcription
Financial records management
Video conferencing software
Task prioritization
Financial record maintenance
QuickBooks
Data entry
Collaborative technology platforms
Organizational skills
Microsoft Teams
Telephone systems
Multi-line phone systems
Typing
Corporate event planning
E-signature software

Full Job Description

Job Overview

We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate proactive problem-solving skills, and possess a passion for delivering outstanding service. This paid position offers an exciting opportunity to be an integral part of a forward-thinking organization committed to excellence and growth.

Duties

Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
Prepare, proofread, and transcribe documents, reports, and correspondence with precision and attention to detail.
Organize and plan events, meetings, and conferences from start to finish, ensuring all logistics are handled efficiently.
Handle confidential information with discretion while maintaining professionalism in all interactions.
Facilitate internal communication by drafting emails, memos, and updates; ensure timely dissemination of information across teams.
Support bookkeeping and data entry tasks using QuickBooks and productivity software to maintain accurate financial records.
Coordinate project activities by tracking deadlines, preparing agendas, taking minutes during meetings, and collaborating with C-suite executives on various initiatives.

Qualifications

Proven experience as a Personal Assistant or Executive Assistant with strong office management skills.
Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and video conferencing software such as Zoom or Microsoft Teams.
Demonstrated experience in event planning, project coordination, and managing multiple calendars simultaneously.
Strong typing skills along with exceptional proofreading and transcription abilities.
Knowledge of bookkeeping practices using QuickBooks or similar accounting software.
Outstanding communication skills with professional phone etiquette and the ability to handle confidential information responsibly.
Experience working with multi-line phone systems, Docusign for document signing, and office technology tools.
Ability to work collaboratively with diverse teams including C-suite executives while maintaining a high level of professionalism.

Join us as a Personal Assistant where your organizational expertise will empower our leadership team to succeed! This role offers the chance to develop your career in a vibrant environment that values initiative, precision, and proactive support—making a real impact every day!

Pay is negotiable & decided on experience and worth ethic

Pay: $1,000.00 - $1,500.00 per week

Benefits:

Flexible schedule

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in jacksonville, al

Personal Assistant

Administrative Support - Level I

Receptionist - State Farm Agent Team Member

Receptionist - State Farm Agent Team Member

Receptionist - State Farm Agent Team Member

Community Assistant

University Student Assistant - Women's Tennis (Fall 2026 - Spring 2027)

Federal Work Study - Finance, Economics, and Accounting (Fall 2026)

Graduate Administrative Assistant - Honors Program (Fall 2026)

Federal Work Study - Dean of Students Office (Fall 2026 - Spring 2027)

Graduate Administrative Assistant - Vice Provost for Student Success (Fall 2026 - Spring 2027)

Federal Work Study - Office of the Dean, College of Business & Industry (Fall 2026 - Spring 2027)

University Student Assistant - Art Office Assistant (Summer 2026 / Fall 2026 / Spring 2027)

Administrative Assistant I

Graduate Administrative Assistant - Art & Design (Fall 2026 - Spring 2027)

University Student Assistant - Football (Fall 2026 - Spring 2027 - Summer 2027)

University Student Assistant - Men's Tennis (Spring 2026)

University Student Assistant - Volleyball (Fall 2026 - Spring 2027 - Summer 2027)

Graduate Administrative Assistant - Academic and Career Advising (Fall 2026 - Spring 2027)

Graduate Administrative Assistant - Career Technical Education & Professional Studies (Fall 2026)

I want to receive the latest job alert for administrative assistant in jacksonville, al

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