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Travel Coordinator
Confidential —United States
- From $20 an hour
- Part-time
- Remote
- Background check
- Google Workspace
- Research
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Travel Coordinator

Confidential
United States

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Job Details

Part-time
From $20 an hour
3 days ago

Qualifications

Customer records maintenance
Guest reservation booking
Google Workspace
Customer communication
Business travel arrangements
Spreadsheets
Operations coordination planning
Client file management
Research
Accurate transaction records management
Databases
Attention to detail
Client management
Vendor relationship management
Vendor communication
Project management software
Document quality checks
Group travel coordinator experience
Productivity software
Tour planning
Editing
Logistics planning
Office record organization

Full Job Description

Job Overview
We are a travel company specializing in small-group and private experiences to some of the world's most breathtaking wildlife destinations. We are seeking a highly organized and detail-oriented Travel Coordinator to join our team and help deliver seamless travel logistics and exceptional client experiences.

In this role, you will work directly with our Adventure Travel Specialist to coordinate trip logistics, manage client communications, and support travel operations. This is an opportunity to join a small, passionate team and play an important role in creating memorable travel experiences for our clients.

The ideal candidate is proactive, highly organized, and enjoys managing detailed logistics while providing exceptional client service.

Responsibilities

Coordinate travel logistics for small-group and private international tours, working directly with the Adventure Travel Specialist.
Manage domestic and international reservations, including accommodations, transportation, charter flights, restaurants, and other travel services.
Prepare, maintain, and update detailed rooming lists, flight manifests, transfer schedules, itineraries, and client travel records.
Collect, track, and verify critical client information, including passport details, emergency contacts, flight information, room preferences, dietary requirements, and required travel forms.
Monitor trip deadlines and proactively follow up with clients to obtain missing information and documentation.
Serve as the primary point of contact for assigned trips, providing professional and timely communication to clients before departure.
Coordinate directly with hotels, lodges, transportation providers, guides, outfitters, and other travel vendors to confirm reservations and logistics.
Prepare booking confirmations, pre-departure briefs, final trip communications, and other client-facing travel documents.
Maintain accurate travel databases, spreadsheets, manifests, and operational records.
Conduct destination, hotel, and vendor research to support trip planning and logistics.
Manage assigned email correspondence and ensure prompt follow-up with clients and vendors.
Assist with company merchandise, special projects, and other administrative support as needed.

Requirements

Minimum 2+ years of professional experience in travel coordination, travel operations, tour operations, travel agency services, group travel planning, destination management, or a closely related travel industry role.
Demonstrated experience coordinating travel logistics, including accommodations, transportation, itineraries, reservations, and vendor management.
Experience preparing and managing rooming lists, travel manifests, travel documentation, client records, and trip logistics.
Proven ability to manage multiple trips, deadlines, and moving pieces simultaneously while maintaining a high degree of accuracy.
Exceptional attention to detail and strong organizational skills.
Excellent written and verbal communication skills.
Experience working with spreadsheets, databases, travel records, and client management systems.
Proficiency in Microsoft Office Suite, Google Workspace, and spreadsheet management.
Ability to proofread and review documents for accuracy before distribution.
Customer service-oriented mindset with a professional, solution-focused approach.
Ability to work independently and take ownership of assigned responsibilities with minimal supervision.
Comfortable communicating professionally with clients, vendors, hotels, transportation providers, and travel partners worldwide.

Preferred Qualifications

Experience coordinating group tours, adventure travel, or international travel programs.
Experience with travel booking systems or project management platforms.
Familiarity with international travel documentation requirements and travel logistics.

Location Requirements

This is a fully remote position; however, candidates must be physically located within the United States and authorized to work in the United States without current or future employer sponsorship. Due to business operations and collaboration requirements, we are only considering applicants residing within the United States.

We are seeking a dependable, detail-oriented professional who takes pride in creating exceptional travel experiences through outstanding organization, communication, and follow-through. If that sounds like you, we'd love to hear from you.

Pay: From $20.00 per hour

Application Question(s):

Why are you interested in this Travel Coordinator position?

Experience:

Travel Coordination: 2 years (Required)

Work Location: Remote

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