Top 26 Front desk associate Jobs in Jacksonville Fl

Office Services Associate
Opensity Solutions —Jacksonville, FL
- Up to $27 an hour
- Full-time
- Ability to walk for extended periods
- Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
4d
Community Associate
International Workplace Group plc —Jacksonville, FL
- $18.25 an hour
- Full-time
- 18 years or older
- Computer literacy
- English
- Paid holidays
- Paid time off
Front Desk Associate I
Symphony Spine and Pain —Jacksonville, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
13d
Front Desk Associate
AC Hotel Jacksonville (Town Center) —Jacksonville, FL
- Part-time
- Hotel
- Travel
- Front desk
- Paid holidays
- Health insurance
Quick Apply
Front Desk Associate
PHYSICIANS GROUP SERVICES, PA —Jacksonville, FL
- Full-time
- Word processing
- HIPAA
- Administrative experience
Quick Apply
13d
Front Desk Associate
sugaringLA- Harbour Village —Jacksonville, FL
- $15 an hour
- Part-time
- Computer literacy
- Typing
- In-person
- Paid time off
- Employee discount
Quick Apply
Associate I, Office Operations
FIS Global —Jacksonville, FL
- Full-time
- Pass drug screening
- Office
- Administrative experience
13d
Front Desk Associate
Atlantic Eye Institute —Jacksonville, FL
- Full-time
- Basic math
- HIPAA
- High school diploma or GED
- Health savings account
- AD&D insurance
Guest Relations Associate
Ronald McDonald House Jacksonville —Jacksonville, FL
- $18 an hour
- Extended hours
- Background check
- Hospitality
- Clean driving record
- Health insurance
- Dental insurance
Quick Apply
14d
Receptionist/Sales Associate
RE Spa —Saint Johns, FL
- $30,000 - $42,000 a year
- Part-time
- Windows
- In-person
- Entry level
- Disability insurance
- Paid time off
Quick Apply
6d
Fitness Front Desk Associate
San Jose Country Club —Jacksonville, FL
- $15 an hour
- Full-time
- Ability to lift 50 pounds
- Reliable transportation
- Entry level
- Health insurance
- Employee discount
Quick Apply
Front Desk Associate- Part Time
PickleRage —Jacksonville, FL
- Part-time
- Background check
- Serving
- 18 years or older
Quick Apply
Front Desk Associate
RELIVE Health St. Johns —Saint Johns, FL
- $15 - $18 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Clinic
- Opportunities for advancement
Quick Apply
14d
Front Desk Sales Associate
Hand & Stone - 5000 US Hwy 17 - Fleming Island, FL —Fleming Island, FL
- $15 an hour
- Part-time
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Operations Associate/Manager & Executive Assistant
Jacksonville Public Education Fund —Jacksonville, FL
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
4d
Front Desk Associate/Night Auditor
Holiday Inn Express & Suites Blount Island —Jacksonville, FL
- $15 - $17 an hour
- Part-time
- Background check
- Customer service
- Hotel
Quick Apply
Front Desk Sales Associate
Massage Envy —Fleming Island, FL
- Full-time
- 18 years or older
- High school diploma or GED
- Math
- Disability insurance
- Health insurance
Quick Apply
Lead Front Desk Associate
The Lash Lounge Ponte Vedra - Nocatee Town Center —Jacksonville Beach, FL
- $17 an hour
- Full-time
- Mid-level
- Employee discount
- Opportunities for advancement
Quick Apply
Front Desk Associate and Grader
Kumon Southside Jacksonville —Jacksonville, FL
- $14 - $15 an hour
- Part-time
- Classroom
- English
- Math
Quick Apply
Warehouse Associate
Austin Hose —Jacksonville, FL
- Overtime
- Pass drug screening
- Mid-level
- Forklift
Quick Apply

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Office Services Associate

Opensity Solutions
Jacksonville, FL

Quick Apply

Job Details

Full-time
Up to $27 an hour
4 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Moving

Full Job Description

About Us:

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

The Office Services position will be a highly visible point of contact for our internal and external guests in the Jacksonville office and will provide a warm and welcoming office experience. This role will uphold our client's values and will work closely with the remote Office Manager to ensure the office operates efficiently and with excellence on a daily basis while consistently providing the highest level of customer service.

Hours: 8:00 AM–5:00 PM

Job Responsibilities

Office and Facility Management

Manage relationships with building management, security, engineering, and outside vendors in collaboration with the Office Manager.
Manage facilities matters in collaboration with the Regional Office Manager.

Visitors / Vendors

Communicate with building security to notify them of upcoming visitors.
Provide a warm welcome to all visitors and announce their arrival to the appropriate person(s).
Monitor video surveillance for freight elevator and front door access.
Validate visitor parking for clients or prospects and record for reconciliation charges when approved.

Conference Room / Personal Space Reservations

Utilize the internal reservation system for conference room and personal space reservations.
Assist customers with scheduling needs, conflicts, and reservation requests.
Coordinate with the building concierge to reserve building conference room space when necessary and track reservations in a shared spreadsheet on Teams.

Catering Orders

Place all catering orders for the office while adhering to firm guidelines.
Track all catering orders on the shared Teams site.
Communicate and confirm all catering orders with the client.

Meetings

Assist with setup and teardown for all office catering.
Prepare meeting setups and communicate with the organizer if clarification is needed.
Set up catering according to requests, including chafing dishes and other equipment as needed.
Collaborate with the team to ensure clear communication.

Office Access Badges

Maintain, issue, and track office badges for new colleagues through the internal security program.
Work with building security to provide new colleagues with access to the building and request additional building access badges to replenish supplies.
Conduct a monthly review of the building access list to remove former colleagues from the system.
Activate and deactivate visitor office badges and maintain tracking records.

Office – General

Provide prompt responses to customer requests and complete tasks in a timely manner.
Place orders for life events, including births, deaths, and illnesses, as requested and in accordance with firm guidelines.
Place business card orders following firm guidelines.
Coordinate courier requests as needed.
Submit maintenance requests through the building portal when needed.
Assist with the upkeep of conference rooms.
Check all conference rooms to ensure they are ready for the first meetings of the day, including cleaning tables, pushing in chairs, opening shades, and completing other necessary preparations.
Complete pickup from the previous evening in conference rooms and common areas.
Assist with the upkeep and cleanliness of all shared spaces in the office with team members as needed.
Assist the Office Manager with event planning and coordination as needed.
Assist teams with special projects.

Order Office Supplies (Including Kitchen, Snacks, and Sundries)

Monitor and order inventory for office, coffee bar, and café supplies.
Monitor and order office snacks, beverages, and other refreshments.
Monitor, order, and maintain adequate restroom supplies.

Process Mail Daily

Process and distribute incoming and outgoing mail, including preparing and sending packages via USPS, FedEx, and UPS.
Communicate deliveries as appropriate.
Process Certified Mail as needed and occasionally make trips to the post office.

Maintain Common Areas Daily

Ensure the cleanliness of the café, tables, and all common areas, including surfaces throughout the day.
Keep offices and workstations stocked with tissues, paper, pens, and other necessary supplies.
Maintain cleanliness of all workspace surfaces, including offices and phone booths.

Maintain Conference Rooms Daily

Ensure all conference rooms are in excellent condition before and after meetings. Check reservation schedules throughout the day to ensure appropriate follow-up after meetings.
Maintain clean screens in all conference rooms and replenish supplies as needed.
Report outages or areas needing attention to the team via Teams channels and other designated reporting tools.

Qualifications

Proficient in Microsoft Office.
Solid written and verbal communication skills.
Strong customer service skills.
Ability to be resourceful and proactive.
Excellent organizational skills.
Ability to prioritize tasks.
Ability to lift or move 40 lbs. or greater.
Ability to grasp, lift, or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
Ability to walk, bend, kneel, stand, or sit for an extended period of time.

Compensation

The compensation range for this role is up to $27.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience, and qualifications.

Benefits

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

Quick Apply

Refine Your Search

front desk associate jobs in jacksonville fl

Office Services Associate

Community Associate

Front Desk Associate I

Front Desk Associate

Front Desk Associate

Front Desk Associate

Associate I, Office Operations

Front Desk Associate

Guest Relations Associate

Receptionist/Sales Associate

Fitness Front Desk Associate

Front Desk Associate- Part Time

Front Desk Associate

Front Desk Sales Associate

Operations Associate/Manager & Executive Assistant

Front Desk Associate/Night Auditor

Front Desk Sales Associate

Lead Front Desk Associate

Front Desk Associate and Grader

Warehouse Associate

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