Top 48 Administrative assistant Jobs in Janesville Wi

Administrative Assistant – Front Desk
SHINE Technologies LLC —Janesville, WI
- $19.23 - $21.63 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
7d
Part-time Administrative Assistant - WCD
Blackhawk Technical College —Janesville, WI
- $18 - $22 an hour
- Part-time
- Office
- US work authorization
- Data entry
6h
Administrative Specialist
Lamar Advertising Company —Janesville, WI
- $20 an hour
- Monday to Friday
- English
- Office
- Administrative experience
- Wellness program
- Paid parental leave
Quick Apply
Administrative Assistant
Pratt Industries —Beloit, WI
- Inventory management
- Basic math
- Office
- Wellness program
- Paid holidays
Quick Apply
Maintenance Administrative Assistant I
JONES DAIRY FARM. —Fort Atkinson, WI
- Online Application
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Wisconsin
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Community Service Center Coordinator
YWCA Rock County- Janesville —Janesville, WI
- Full-time
- Inventory management
- Mid-level
- Office
Quick Apply
Training & Development Administrative Assistant
JP Cullen —Janesville, WI
- Full-time
- Customer service
- Writing skills
- Research
- Profit sharing
- Paid holidays
Office Assistant
The Delong Co., Inc. —Clinton, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
Quick Apply
7d
Receptionist - State Farm Agent Team Member
Diane Berg - State Farm Agent —Evansville, WI
- $40,000 - $60,000 a year
- Full-time
- Office
- Leadership
- Communication skills
- Paid time off
- Opportunities for advancement
Quick Apply
Branch Office Administrator
Edward Jones —Edgerton, WI
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
14d
Administrative Assistant
Community Action Inc of Rock & Walworth Counties —Beloit, WI
- $16 - $17 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Basic math
Executive Support Specialist - Office of the Chancellor - Temporary Position
University of Wisconsin Whitewater —Whitewater, WI
- $31.25 - $33.55 an hour
- Full-time
- Mid-level
- Office
- University
- 403(b)
Quality Administrative Assistant - Engineering
Cummins Inc. —Stoughton, WI
- Research
- Mid-level
- Office
Project Administration Coordinator
Balestrieri Environmental & Development Inc. —Elkhorn, WI
- $21 - $23 an hour
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Paid time off
- Life insurance
Quick Apply
6d
Receiving Administrative Support
LeMans Corporation —Janesville, WI
- $17 - $18 an hour
- Full-time
- Microsoft Outlook
- Ability to climb stairs
- High school diploma or GED
Quick Apply
6d
Guest Service Representative
Tricoci University —Janesville, WI
- $14 - $15 an hour
- Weekends as needed
- High school diploma or GED
- University
- Organizational skills
- Continuing education credits
- 401(k)
Quick Apply
Receptionist/Front Office Specialist
Diversified Personnel Services —Fort Atkinson, WI
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
2d
Educational Support Assistant
Clinton Community School District —Clinton, WI
- $18.50 - $19.50 an hour
- Full-time
- Word processing
- Data entry
- In-person
- Health insurance
- Dental insurance
Quick Apply
1d
Executive Assistant II - Office of the Provost - Academic Affairs
University of Wisconsin Whitewater —Whitewater, WI
- $49,000 - $55,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Writing skills
8h

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Administrative Assistant – Front Desk

SHINE Technologies LLC -
Janesville, WI

Quick Apply

Job Details

Full-time
$19.23 - $21.63 an hour
7 days ago

Qualifications

Computer operation
Confidential information handling
Computer literacy
Compliance with security regulations

Full Job Description

Description:

SHINE Technologies is seeking an Administrative Assistant - Front Desk Receptionist to manage SHINE’s Janesville headquarters front desk and reception area. The role greets and directs all visitors, vendors, clients and job candidates, ensures completion of visitor sign-in and security procedures, and provides administrative and clerical support to the team in compliance with applicable safety, quality and regulatory standards.

The base salary range for this position is $19.23 - $21.63 per hour plus a comprehensive compensation package. Our salary ranges are determined by role, level, and location.

Duties and Responsibilities of the Administrative Assistant - Front Desk Receptionist:

Manage the HQ reception desk. Greet visitors, vendors, clients and job candidates professionally and with positivity. Accurately maintain the visitor log and route incoming calls and visitors while following controlled access procedures.
Answer, screen, and route incoming phone calls; take and relay accurate messages with call-back numbers.
Maintain a neat, organized reception area, including magazines, refreshments, and general office atmosphere; offer coffee or refreshments to visitors.
Provide administrative and clerical support to colleagues, including copying, scanning, filing, and data entry as requested.
Maintain accurate filing systems, records, and databases, both physical and electronic.
Manage collection of mail and outgoing shipping needs.
Provide meeting scheduling support for office staff and leadership.
Prepare and process expense reports and assist with basic invoicing or purchase orders as needed.
Manage announcement bulletins and employee celebrations.
Manage the condition of conference rooms adjoining the reception area.
Monitor, maintain, and order office and kitchen supplies; coordinate with vendors as needed.
Prep desks, welcome bags, and nametags for new employees.
Escort vendors as needed.
Assist corporate support with meetings, company events, and catering needs, keeping dietary restrictions in mind.
Support on-site logistics for company meetings and events.
Support special administrative projects and initiatives as needed.
Other duties as assigned.

Requirements:

High School Diploma or equivalent experience.
2+ years of front desk, administrative, or customer service experience preferred.
Strong computer skills, effective communication skills, friendly and outgoing personality, organizational skills, and ability to respond to requests in an efficient and timely manner.
Proficient in the Microsoft Office Suite, including Word, Excel, and Outlook.
Strong written and verbal communication skills.
Ability to maintain confidentiality and exercise sound judgment.
Ability to work independently with limited supervision.
Ability to prioritize and adapt in a fast-paced, high-visibility environment.

Working Conditions and Physical Effort:

Ability to use a computer, telephone and standard office equipment.
Ability to comply with safety and security requirements, including access-controlled areas.
Exposure to standard office noise and lighting conditions.
Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.
Moderate physical activity. Requires handling of average weight objects up to 40 pounds or standing and/or walking for 2-3 hours per day.

Employees must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of this job, absent undue hardship.

Eligibility for employment is conditioned on the applicant’s ability to qualify for access to information subject to U.S. Export Controls. Additionally, applicant’s eligibility may be conditioned based upon meeting the Nuclear Regulatory Commission requirements for access to Safeguards Information, which typically requires a pre-employment drug screen, fingerprinting and criminal background check.

SHINE values diversity in all its forms as a critical component of innovation, which is fundamental to our success. Every member of the SHINE community benefits from the talents and experiences of our peers, from the mutual respect we exercise, and from the responsibility we take for our actions.

SHINE Technologies, LLC maintains affirmative action plans for individuals with disabilities and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Pay Transparency Policy

Employee Rights Under the NLRA

Equal Opportunity Employment

E-Verify

Quick Apply

Refine Your Search

administrative assistant jobs in janesville wi

Administrative Assistant – Front Desk

Part-time Administrative Assistant - WCD

Administrative Specialist

Administrative Assistant

Maintenance Administrative Assistant I

Military Service - U.S. Air National Guard, Administration

Community Service Center Coordinator

Training & Development Administrative Assistant

Office Assistant

Receptionist - State Farm Agent Team Member

Branch Office Administrator

Administrative Assistant

Executive Support Specialist - Office of the Chancellor - Temporary Position

Quality Administrative Assistant - Engineering

Project Administration Coordinator

Receiving Administrative Support

Guest Service Representative

Receptionist/Front Office Specialist

Educational Support Assistant

Executive Assistant II - Office of the Provost - Academic Affairs

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