ABOUT FIREFLY AEROSPACE
Firefly Aerospace is a space and defense technology company on a mission to reliably and repeatedly launch, land, and operate space systems from Earth to the Moon and beyond. As the partner of choice for critical space missions, Firefly is the first commercial company to launch a satellite to orbit with 24-hour notice and the first company to achieve a successful Moon landing. Headquartered in north Austin, Texas, Firefly is looking for passionate, hardworking innovators to join our team and help fuel our successful trajectory into space.
About the Role
Become a crucial part of Firefly Aerospace's innovative journey to Launch, Land, and Orbit! Our Ground Support Equipment (GSE) Department is seeking a detail-oriented and proactive Inventory Coordinator to plan and manage the present and future states of GSE inventory. As the backbone of our GSE build operations, you'll ensure that critical components—from fasteners and fittings to specialized aerospace hardware—are readily available when our teams need them.
This role is essential to supporting the construction of test stands, launch infrastructure, and ground systems that enable our rockets to reach orbit and beyond. You'll work at the intersection of logistics, engineering, and operations, using your organizational skills and Odoo ERP expertise to keep complex projects moving forward. If you're passionate about supply chain excellence and want to directly contribute to space exploration missions, this is your opportunity to make a real impact.
Key Responsibilities
Inventory Planning & Management:
- Own and enhance the planning processes for present and future states of GSE inventory
- Develop and implement optimal storage solutions for both temporary and long-term inventory needs
- Monitor inventory levels and proactively identify potential shortages or excesses
- Forecast inventory requirements based on upcoming GSE projects and build schedules
- Manage storage of consumables used on a daily basis, ensuring ready accessibility for GSE builds
- Optimize warehouse layout and organization to maximize efficiency and space utilization
ERP System Management:
- Align Odoo ERP system with storage goals to facilitate seamless inventory management and tracking
- Utilize Odoo to monitor inventory levels, track usage, and manage stock movements
- Generate reports and dashboards for stakeholders to inform decision-making
- Ensure data accuracy and integrity within the Odoo system
- Identify opportunities to leverage Odoo functionality for process improvements
- Train team members on proper Odoo usage and inventory procedures
Cross-Functional Collaboration:
- Engage directly with GSE Engineering and Build staff to outline and anticipate incoming project storage requirements
- Foster and maintain effective communication with Firefly Inventory and Shipping & Receiving teams to ensure smooth inventory flow
- Collaborate with procurement teams to align purchasing decisions with inventory needs
- Support project management efforts by providing accurate inventory data and insights
- Partner with quality teams to ensure proper handling and storage of aerospace components
- Coordinate with finance teams on inventory valuation and cycle count activities
Process Improvement & Compliance:
- Collaborate with cross-functional teams to identify and implement improvements in inventory management processes
- Develop and maintain standard operating procedures (SOPs) for inventory management
- Ensure compliance with inventory management policies, procedures, and aerospace quality standards
- Participate in continuous improvement initiatives using Lean or Six Sigma methodologies
- Conduct regular cycle counts and physical inventory audits
- Implement corrective actions for inventory discrepancies
Material Handling & Operations:
- Coordinate receiving, inspection, and stocking of incoming GSE materials and components
- Manage the movement of materials to and from storage locations
- Ensure proper labeling, packaging, and preservation of inventory items
- Work safely around mobile equipment such as forklifts and cranes
- Maintain clean, organized, and safe storage areas
Required Qualifications
- Bachelor's degree in Business, Supply Chain Management, Logistics, Operations Management, or related field
- Minimum 3-5 years of logistics or inventory management experience, preferably within the aerospace or manufacturing industry
- In-depth knowledge and hands-on experience with ERP software and tools; experience with Odoo highly preferred
- Strong understanding of inventory management principles including FIFO, cycle counting, and ABC analysis
- Excellent organizational and time management skills with ability to prioritize and complete tasks on schedule
- Strong communication and interpersonal skills with ability to build and maintain positive relationships across departments
- Proficiency in Microsoft Office Suite, particularly Excel (pivot tables, VLOOKUP, data analysis)
- Excellent written and verbal communication skills for documentation and stakeholder updates
- Ability to work effectively in a fast-paced, dynamic environment with changing priorities
- Strong analytical and problem-solving skills
- Ability to lift and carry up to 40 lbs
- Experience operating or working safely near mobile equipment such as forklifts and cranes
- U.S. Person status required (U.S. Citizen, Lawful Permanent Resident, Refugee, or Asylee) due to ITAR/EAR requirements
Preferred Qualifications
- Master's degree in Supply Chain Management, Business Administration, or related field
- Direct experience with Odoo ERP system
- Experience with inventory management in a fast-paced, high-stakes aerospace or defense environment
- Knowledge of AS9100 or similar aerospace quality management systems
- Familiarity with Six Sigma or Lean methodologies (Green Belt or Black Belt certification a plus)
- Experience with warehouse management systems (WMS) and barcode/RFID tracking systems
- Knowledge of aerospace hardware, materials, and components
- Experience managing inventory for complex, multi-phase projects
- Familiarity with ITAR and EAR export control requirements for inventory management
- Experience with demand forecasting and materials planning (MRP)
- Proficiency with data visualization tools (Tableau, Power BI)
- Forklift operator certification
- Experience with hazardous materials handling and storage requirements
- Understanding of cryogenic systems and propellant handling equipment inventory needs
Physical Requirements & Work Environment
- Ability to work in warehouse, manufacturing, and outdoor environments
- Standing and walking for extended periods throughout the workday
- Ability to lift and carry up to 40 lbs regularly
- Climbing ladders and accessing elevated storage areas as needed
- Manual dexterity for operating computers, scanners, and inventory management tools
- Ability to work in temperature-controlled warehouses and outdoor storage areas
- Work near mobile equipment including forklifts, pallet jacks, and cranes
- Use of appropriate PPE (personal protective equipment) including steel-toed boots, safety glasses, and hard hats as required
- Flexibility to support inventory activities during off-hours or weekends as needed for critical projects
- Occasional travel (up to 5%) to other Firefly facilities or supplier locations
Key Competencies
- Attention to Detail: Meticulous accuracy in tracking inventory, documenting transactions, and maintaining records
- Organizational Excellence: Ability to manage multiple inventory streams and priorities simultaneously
- Systems Thinking: Understanding of how inventory management impacts broader project and operational success
- Communication: Clear and proactive communication with engineering, operations, and supply chain teams
- Problem-Solving: Quick thinking to resolve inventory shortages, discrepancies, and logistical challenges
- Process Orientation: Focus on developing and following standardized procedures for consistency
- Adaptability: Flexibility to respond to changing project needs and urgent requests
- Collaboration: Team player who builds strong working relationships across functions
Firefly offers outstanding benefits for our employees, including generous health, dental and vision plans with low plan deductibles, parental leave, educational/relocation reimbursement, short term disability, and flexible PTO options.
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Firefly Aerospace, Inc. is an Equal Opportunity Employer; employment with Firefly is governed based on merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
