Top 36 vendor scheduling coordinator Jobs in jenison mi

Administrative Coordinator (Rotating Evenings & Weekends)
Grand Rapids Downtown Market —Grand Rapids, MI
- Part-time
- Background check
- Customer service
- Office
- 401(k)
- 401(k) matching
4d
Training & Event Coordinator (Hospitality & Operations)
Frontline Training Solutions —Wyoming, MI
- Part-time
- Background check
- Hospitality
- Google Workspace
- 401(k)
- Paid time off
Quick Apply
7d
Logistics & Fleet Coordinator
Hollandia Outdoors —Holland, MI
- From $25 an hour
- Overtime
- Background check
- Clean driving record
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
8d
Selections & Project Coordinator
Partners In Action, Inc. —Grand Rapids, MI
- $65,000 - $75,000 a year
- Full-time
- Mid-level
- Residential
- 3 years
- Health savings account
- Health insurance
Quick Apply
8d
HR/Office Coordinator
OakMed Home Nursing & Rehabilitation —Grand Rapids, MI
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Profit sharing
- Health savings account
Quick Apply
3d
Logistics Coordinator
Corrigan Moving Systems —Grand Rapids, MI
- $42,000 - $45,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Health insurance
Quick Apply
4d
Refurbishment Manager - Apartment Construction
Freedom Village at Holland —Holland, MI
- $34 an hour
- Full-time
- Research
- Mid-level
- Bachelor's degree
8d
Community & Events Coordinator
Together We Move —Grand Rapids, MI
- $18 an hour
- Part-time
- Hybrid work
- Office
- In-person
- Communication skills
Quick Apply
3d
Materials & Logistics Coordinator
Automated Machine Systems —Jenison, MI
- $23 - $26 an hour
- Full-time
- Computer literacy
- Forklift
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
3d
Sales & Operations Coordinator
Criterion Automation —Comstock Park, MI
- $55,000 - $70,000 a year
- Overtime
- Mid-level
- Office
- In-person
Quick Apply
Medical Receptionist
Trinity Health - IHA —Grand Rapids, MI
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Full time Weekend Family Services Coordinator
Ronald McDonald House Charities West Michigan —Grand Rapids, MI
- $21 - $25 an hour
- Full-time
- Background check
- Clean driving record
- High school diploma or GED
Quick Apply
8d
Vendor Scheduling Coordinator
AMERICAN REPAIR MAINTENANCE LLC —Spring Lake, MI
- $20 - $22 an hour
- Full-time
- Customer service
- Mid-level
- High school diploma or GED
- AD&D insurance
- Paid holidays
Quick Apply
3d
Office Coordinator - Urgent Care
Trinity Health - IHA —Grand Rapids, MI
- Full-time
- Microsoft Excel
- Computer literacy
- Urgent Care
- Paid time off
Administrative Coordinator
Owen Ames Kimball —Grand Rapids, MI
- Full-time
- Background check
- Mid-level
- Office
- Profit sharing
- Health insurance
Quick Apply
4d
Project Coordinator (Construction)
Bouwkamp Builders —Holland, MI
- $65,000 - $100,000 a year
- Full-time
- Google Workspace
- Mid-level
- Residential
- Health insurance
- Paid time off
Quick Apply
3d
Client Services Coodinator
NORTHERN JET MANAGEMENT INC —Grand Rapids, MI
- Weekends as needed
- Pass drug screening
- Mid-level
- US work authorization
- Health savings account
- AD&D insurance
Quick Apply
Production Coordinator
Floor Coverings International of Rockford and Lansing —Grand Rapids, MI
- $50,000 - $60,000 a year
- Weekends as needed
- Spanish
- Microsoft Outlook
- Construction site
- Paid training
- Paid holidays
Quick Apply
2nd Shift Logistics Coordinator
Michigan Paving and Materials —Grand Rapids, MI
- Overtime
- Construction site
- Mid-level
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Controls Project Coordinator
TGW Systems Inc —Grand Rapids, MI
- Full-time
- Hybrid work
- Background check
- Writing skills
- Mid-level
- Paid time off
Quick Apply
7d

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Administrative Coordinator (Rotating Evenings & Weekends)

Grand Rapids Downtown Market -
Grand Rapids, MI

Apply Now

Job Details

Part-time
4 days ago

Benefits

401(k)
401(k) matching

Qualifications

Teamwork
Google Sheets
Google Docs
Google Drive
Customer service
Executive administrative support
Administrative experience
High school diploma or GED
Clerical experience
Time management

Full Job Description

Administrative Coordinator (Rotating Evenings & Weekend)

Join a fun loving team of people that go the extra mile, thrive on collaboration, and are excited about the amazing food community that is present in the heart of Grand Rapids. We are proud to be a part of this community through our innovative 20+ merchant Market Hall, world-class corporate and wedding venue spaces, year round free public events, and the entrepreneurial support of our rentable Incubator Kitchen that helps small food businesses turn their passion into a profession.

The Grand Rapids Downtown Market is seeking a service-driven, highly organized Pat Time Administrative Coordinator (Rotating Evenings & Weekends) to join our team! You’ll serve as the central point of contact between customers and internal departments, ensuring outstanding customer service and efficient administrative support. This role is ideal for someone who is adaptable and thrives in a dynamic, fast-paced, guest-focused environment. If you have a passion for delivering high-quality service, taking initiative, supporting teams with efficiency, energy, and professionalism, and have a strong commitment to excellence, this position is for you!

JOB SUMMARY

The Administrative Coordinator is responsible for exceptional customer service and meticulous administrative support to Downtown Market leaders, managers, staff members, and market guests. This role is the first impression of the Downtown Market Administration office and reflects strongly on the Market overall. Through a variety of tasks related to organization and communication, this role is integral to exceptional service and efficient operations of the Downtown Market office.

IDEAL CANDIDATE TRAITS:

Embodies the Downtown Market Core Values of Integrity, Collaboration, Respect, Resourcefulness, Proactiveness, and Fun
Professional demeanor with a service-first mindset and a passionate commitment to hospitality values
Self-starter with a strong sense of initiative, ownership, and follow-through
Adaptable, energetic, and calm under pressure
Professional demeanor with a positive, solution-focused approach
Team player who enjoys supporting others and contributing to a positive workplace culture
Committed to creating memorable guest and employee experiences behind the scenes
Comfortable working both independently and collaboratively
Willing to take on responsibilities and challenges
Displays a good-natured, cooperative attitude
Ability to thrive in a dynamic and fast-paced environment

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Serve as first point of contact for walk-in guests and customer inquiries via phone, email, and online platforms; ensures timely and accurate responses
Serve as a reliable point of contact for both internal teams and external partners, delivering prompt and courteous support
Maintain confidentiality and handle sensitive information with discretion
Lead administrative monthly audits to ensure accuracy of policies and processes , coordinates with the Office Manager to determine and address discrepancies
Lead security measures including background checks, access badge creation and activation/de-activation, incident tracking, and general troubleshooting
Lead inventory and auditing of facility keys
Issue, tracks, and collects uniforms for new and separating employees and existing team members
Maintain and organize digital and physical filing systems for contracts, licenses, compliance files, and other company documents,Manage calendars, meeting schedules, meeting preparations, and meeting follow-up actions
Support the organization by scheduling meetings, preparing agendas, AV needs, and food/beverage amenities for staff meetings
Track and order office supplies, handle vendor coordination, and assist with office inventory
Perform Downtown Market Gift Card sales transactions, inventory audits, and reimbursements with tenants
Prepare and balance cash boxes, prepare deposits, and gather invoices and credit card receipts for the accounting department
Support onboarding of new staff by coordinating training materials and schedules
Assist in coordination of special events, seasonal promotions, and team meetings
Support project coordination and execution, and ensure deadlines and milestones are met
Perform errands (bank, post office, etc.)
Assist in maintaining and updating customer records, databases, and documentation
Prepare and proofread internal and external communications, correspondence, and reports
Continuously seek ways to improve administrative processes and enhance team efficiency

QUALIFICATIONS:

Able to work evenings and weekends
High school diploma or equivalent required; associate's or bachelor’s degree preferred
Minimum of 2+ years successful experience in an administrative, coordination, or office support role in a customer-facing environment
Demonstrated proficiency in administrative and clerical tasks and procedures, including efficient file and record management and operation of office equipment.
Strong proficiency in Google Suite (Chrome, Docs, Sheets, Slides, Drive, and Gmail) and strong aptitude for learning new softwares and systems
Demonstrated exceptional organizational and time management skills and comfortable juggling multiple projects, priorities, and deadlines in a fast-paced, service-oriented setting
Excellent interpersonal and communication skills (written and verbal)
Strong attention to detail and a commitment to accuracy
Ability to work independently and as part of a team in a fast-paced environment
Familiarity with book-keeping and standard accounting procedures a plusExperience with project management or CRM software a plus
Reliable, honest, and ethical
Reliable transportation required

We offer a 401k retirement savings plan that includes a company match and professional guidance to help you prepare for your future and find your own recipe for success.

We can't wait to hear more about you!

Job Type: Part-time

Benefits:

401(k)
401(k) matching

Application Question(s):

Are you able and willing to work evenings and weekends?

Experience:

office administration: 2 years (Required)
customer service: 2 years (Required)

Ability to Commute:

Grand Rapids, MI 49503 (Required)

Work Location: In person

Apply Now

Refine Your Search

vendor scheduling coordinator jobs in jenison mi

Administrative Coordinator (Rotating Evenings & Weekends)

Training & Event Coordinator (Hospitality & Operations)

Logistics & Fleet Coordinator

Selections & Project Coordinator

HR/Office Coordinator

Logistics Coordinator

Refurbishment Manager - Apartment Construction

Community & Events Coordinator

Materials & Logistics Coordinator

Sales & Operations Coordinator

Medical Receptionist

Full time Weekend Family Services Coordinator

Vendor Scheduling Coordinator

Office Coordinator - Urgent Care

Administrative Coordinator

Project Coordinator (Construction)

Client Services Coodinator

Production Coordinator

2nd Shift Logistics Coordinator

Controls Project Coordinator

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