Top 725 Meetings and events Jobs in Jupiter, Fl

Executive Assistant to the CEO
Confidential —Hobe Sound, FL
- From $85,000 a year
- Full-time
- Hybrid work
- Background check
- Google Workspace
- Clean driving record
Quick Apply
9d
Executive Assistant
Arrow Search Partners —West Palm Beach, FL
- $90,000 - $110,000 a year
- Research
- Mid-level
- Office
Business Development Representative (Portuguese fluency)
ServiceNow —West Palm Beach, FL
- Online Application
- Hybrid work
- Mid-level
- Residential
- High school diploma or GED
Quick Apply
Director of Strategic Partnerships
Center for Creative Education —West Palm Beach, FL
- $80,000 - $90,000 a year
- Weekends as needed
- Background check
- Research
- Office
- Paid holidays
- Disability insurance
Quick Apply
Sales Consultant
STORM SMART BUILDING SYSTEMS LLC —Lake Worth, FL
- $70,000 - $100,000 a year
- Full-time
- Clean driving record
- Basic math
- Research
- Paid training
- Mileage reimbursement
Sr. Housing Specialist / Housing Specialist
Palm Beach County Housing Authority —West Palm Beach, FL
- $21.63 - $26.44 an hour
- Full-time
- Spanish
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
Quick Apply
Licensed Esthetician
Albany Aesthetics —Stuart, FL
- $15 - $20 an hour
- Part-time
- Private practice
- Surgery
- Mid-level
- Paid training
- Health insurance
Quick Apply
Director of Development, Palm Beach County & Treasure Coast
The Everglades Foundation, Inc. —Palm Beach, FL
- $110,000 - $120,000 a year
- Full-time
- Remote
- Background check
- 5 years
- Bachelor's degree
- Paid parental leave
- Paid holidays
Quick Apply
12d
Project Manager (Construction)
Garcia Development Company, LLC —Palm Beach Gardens, FL
- Weekends as needed
- Bilingual
- Background check
- Spanish
- AD&D insurance
- Disability insurance
Quick Apply
Licensed Community Association Manager
Triton Property Management —West Palm Beach, FL
- $65,000 - $70,000 a year
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Management
- Health insurance
- Dental insurance
Quick Apply
Sales Assistant - Boat / Yacht - Marine Industry
Valhalla Yacht Sales / Viking Yacht Company —Riviera Beach, FL
- Full-time
- Dealership
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
5d
Special Events Manager
Palm Beach Opera —West Palm Beach, FL
- $70,000 - $75,000 a year
- Weekends as needed
- Mid-level
- 3 years
- Continuous improvement
- Health insurance
- Dental insurance
Quick Apply
Licensed Community Association Manager
Triton Property Management —Jupiter, FL
- $85,000 - $90,000 a year
- Extended hours
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Business Development Representative
ServiceNow —West Palm Beach, FL
- Online Application
- Hybrid work
- Residential
- High school diploma or GED
- Business development
Quick Apply
Senior Project Manger / Project Manager (K-12)
HireOTS —West Palm Beach, FL
- $95,000 - $150,000 a year
- Full-time
- Business development
- Bachelor's degree
- Continuous improvement
Quick Apply
Major Gifts Officer
Boys & Girls Clubs of Martin County —Hobe Sound, FL
- $110,000 - $120,000 a year
- Full-time
- Writing skills
- 11+ years
- Office
- Health savings account
- Health insurance
Quick Apply
Sales Account Manager - Home Health
VitalCaring Group —West Palm Beach, FL
- Full-time
- Mid-level
- Home Health
- Organizational skills
- Continuing education credits
- Health savings account
Quick Apply
Licensed Real Estate Agent - Stuart/Port St. Lucie
Echo Fine Properties —Stuart, FL
- $50,000 - $350,000 a year
- Hybrid work
- Real Estate License
- US work authorization
- Contracts
Quick Apply
11d
Graphics Designer - Ecommerce
CANIK USA LLC —West Palm Beach, FL
- $65,000 - $70,000 a year
- Full-time
- Background check
- Marketing
- Merchandising
- Health insurance
- Dental insurance
Quick Apply
12d
Hospice Registered Nurse Compliance
Treasure Coast Hospice —Stuart, FL
- $76,000 - $80,000 a year
- Full-time
- RN License
- Mid-level
- Ability to lift 50 pounds
Quick Apply

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Executive Assistant to the CEO

Confidential
Hobe Sound, FL

Quick Apply

Job Details

Full-time
From $85,000 a year
9 days ago

Qualifications

Basic graphic design principles
Teamwork
Executive administrative support
Bachelor's degree
Visual communication design
Business Administration
Time management

Full Job Description

Position Summary

We are seeking an exceptional Executive Assistant to provide high-level support to the CEO in a fast-paced, mission-driven environment. This is a hybrid role that serves the organization in 2 locations – Hobe Sound and Jupiter, Florida. This role requires a proactive, highly organized professional who thrives on managing multiple priorities, anticipating needs, and maintaining the highest level of confidentiality.

The ideal candidate is detail-oriented, technologically savvy, resourceful, and possesses outstanding communication skills. A self-starter who takes initiative, solves problems, and supports the coordination of both professional and personal executive responsibilities.

Key Responsibilities

Executive Support

Manage the CEO's complex calendar, appointments, and scheduling.
Coordinate lunches, dinners, meetings, and events with supporters, donors, and key stakeholders.
Assist with CEO communications before, during, and after business hours as needed.
Draft correspondence, event follow-up emails, and other executive communications.
Proofread documents, presentations, and written communications with exceptional attention to detail.
Eventually manage portions of the CEO's email, responding on the CEO's behalf when directed.
Prepare and distribute a weekly executive recap.

Administrative & Financial Coordination

Track and maintain records of in-kind donations and expenses.
Maintain the integrity and confidentiality of internal information, financial records, contact databases, and sensitive documents.
Coordinate regularly with the internal team and Home Office Manager to ensure seamless operations.
Maintain accurate address books, invitation lists, and supporter databases.
Meticulous note-taking, documenting and proofreading and meeting coordination.

Events & Donor Relations

Assist with planning and coordinating donor and foundation events.
Draft invitations, event communications, and follow-up correspondence.
Coordinate pre-gala welcome bags by sourcing items, managing rooming lists, organizing hotel room blocks, and overseeing delivery.
Assist with events hosted at the CEO's home by coordinating invitations, cocktail menus, event graphics, and guest takeaway gifts.
Support auction and fundraising donation requests, including assembling and coordinating specialty gift baskets.

Gifting & Special Projects

Manage all executive gifting, including:
Tracking gift inventory
Researching and purchasing gifts
Maintaining gift records
Packaging and wrapping gifts
Coordinating shipping and delivery
Creating customized gifts for various occasions, including auctions, housewarming, get-well wishes, and other special events.
Develop graphics and personalized designs for custom projects and gifting initiatives.

Marketing & Communications

Manage social media posting and engagement, including responding to comments when appropriate.
Create graphics and visual materials for events, invitations, gifts, and communications.
Support branding consistency across communications and event materials.

Qualifications

The ideal candidate will possess:

Must reside in Palm Beach County with easy access to Hobe Sound and Jupiter, FL.
Must be able to pass a level 2 background check.
Must have reliable transportation and a clean driving record.
Must be able to perform work in person up to 75% of the time. Must be available outside of normal business hours for emails, calls, texts, and events.
Bachelor’s degree in any of the following Marketing, Business Administration, Public Relations or a related field.
Minimum of 5–7 years of experience in Marketing, Executive Assistant, or other executive-level support role, or a related professional role.
Exceptional organizational and project management skills.
Outstanding written and verbal communication abilities with strong proofreading and editing skills.
Advanced technology proficiency, including Microsoft Office Suite (Excel, PowerPoint, and Word), Google Workspace (Google Sheets and Google Slides), and digital collaboration tools (Asana).
Graphic design experience (Canva, Adobe Creative Suite, or similar platforms required).
High attention to detail and accuracy.
Ability to anticipate needs and think several steps ahead.
Excellent time management with the ability to manage multiple priorities simultaneously.
Sound judgment and strong problem-solving skills.
A high level of discretion and professionalism when handling confidential information.
Flexibility and availability to support executive communications outside traditional business hours when necessary.

Personal Attributes

We are looking for someone who is:

Honest and trustworthy
Highly motivated
Self-directed and proactive
Hardworking and dependable
Flexible and adaptable
Professional with an outgoing, positive attitude
Resourceful and solutions-oriented
Committed to excellence in every detail
Able to maintain complete confidentiality while representing the CEO with professionalism and integrity

Application Instructions:

The hiring company is confidential..

Pay: From $85,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

meetings and events jobs in jupiter, fl

Executive Assistant to the CEO

Executive Assistant

Business Development Representative (Portuguese fluency)

Director of Strategic Partnerships

Sales Consultant

Sr. Housing Specialist / Housing Specialist

Licensed Esthetician

Director of Development, Palm Beach County & Treasure Coast

Project Manager (Construction)

Licensed Community Association Manager

Sales Assistant - Boat / Yacht - Marine Industry

Special Events Manager

Licensed Community Association Manager

Business Development Representative

Senior Project Manger / Project Manager (K-12)

Major Gifts Officer

Sales Account Manager - Home Health

Licensed Real Estate Agent - Stuart/Port St. Lucie

Graphics Designer - Ecommerce

Hospice Registered Nurse Compliance

I want to receive the latest job alert for meetings and events in jupiter, fl

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