POSITION SUMMARY:
Under the supervision of the Executive Director of Camping Services, the Camp Administrative Coordinator will carry out the position’s responsibilities in accordance with established operating policies and procedures for the Sherman Lake YMCA Outdoor Center. The position provides administrative support to the three main Camp departments; Summer Camp, Integrated Education School Camping, and Retreats. This position requires the ability to role model Honesty, Caring Respect and Responsibility in all aspects of representing the Sherman Lake YMCA on the telephone and in-person. Oftentimes this person is the first introduction to the Sherman Lake YMCA and the first person to respond to those who may have questions or be upset.
OUR CULTURE:
Our mission at the Sherman Lake YMCA Outdoor Center puts Honesty, Caring, Respect and Responsibility into practice through programs that build healthy spirit, mind and body for all. We strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: We are open to all. We are a place where you can belong and become. We are genuine: We value you and embrace your individuality. We are hopeful: We believe in you and your potential to become a catalyst in the world. We are nurturing: We support you in your journey to develop your full potential. We are determined: Above all else, we are on a relentless quest to make our community stronger beginning with you.
Sherman Lake YMCA strives to be a place where acceptance and participation are the same for everyone regardless of age, race, gender identity, sexual orientation, religious affiliation, immigration status, ability or national origin. We believe that everyone deserves to work in a safe and welcoming environment, and will make every reasonable effort to meet the individual needs of all our staff. We are a continuing work in progress and look to review our practices and policies regularly to ensure we remain a place for all to belong.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This position is to primarily serve as the Administrative Coordinator to the areas of Summer Camp, Integrated Education and Retreats for year round programming.
- Provides phenomenal customer service by serving as the initial point of contact for camping and retreat services by answering phones, greeting all who walk through the door, responding to inquiries, and being the face of Camp.
- Manages the master and department calendars in collaboration with the Directors.
- Provides management and efficient operation of a well-run business office with skill in keyboarding, use and maintenance of office machines, filing, record keeping, and proficiency with common office software (G-Suite, Office, etc).
- Co-responsible for office and lobby appearance.
- Assists with all special events.
- Order and maintain stock of office and copier supplies.
- Accepts other responsibilities and assignments from time to time by the Directors.
- Creating I.E. camper information packets.
- Manage incoming health forms and data entry.
- Prepares and maintains files of contracts for new and existing school groups.
- Supports each school group and provides a warm, welcoming environment, including preparing signage and meeting materials.
Retreats
- Assist with the preparation of retreat services contracts and updates to retreat sales and meal counts spreadsheets.
- Provide tours and act as group host when needed.
- Coordinates space and staffing needs between retreats and the other departments.
- Assists with all logistical aspects of Retreat operations, including but not limited to setting up program spaces, A/V and technical coordination of program schedules.
Summer Camp
- Manages Camp Software database; open registration for the summer, financials, and more.
- Assists camper families with registration, scholarship requests, payments, and receipts.
- Completes reference check calls for all seasonal staff.
- Print and distribute daily camper emails.
- Handles registration and data entry for specific partnerships programs such as Family & Children Services.
QUALIFICATIONS:
- Great people skills
- Typing proficiency
- Excellent telephone communications
- Self-directed learner
- Proficiency with office equipment and computer systems
- Proficiency in spreadsheets and G-Suite applications
- Experience and knowledge in office management
WORK ENVIRONMENT:
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and must be able to communicate using a computer and phone. The employee frequently is required to sit and reach, and must be able to move around the work environment.
- The employee must occasionally lift and/or move up to 25 pounds.
- Work up to 30 hours per week on a flexible schedule. Workload may vary by season, with busier periods during peak camp operations.
APPLY:
Please send cover letter and resume to Alex Kinney at [email protected] by August 31, 2026.
Pay: $13.00 - $16.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
