Top 13 Office manager Jobs in Kalamazoo, Mi

Office & Admin Coordinator
Stara Collaborative —Kalamazoo, MI
- From $27 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
12d
Office Manager
Apex Outdoor Solutions —Portage, MI
- $24.81 - $29.87 an hour
- Part-time
- Mid-level
- Office
- QuickBooks
Quick Apply
Office Coordinator N/E (KAL)
Beacon Health System —Kalamazoo, MI
- Overtime
- Anatomy knowledge
- Word processing
- Writing skills
Office Manager
Embraced Home Care —Kalamazoo, MI
- $17 - $19 an hour
- Part-time
- Bilingual
- Google Workspace
- Computer literacy
Quick Apply
8d
Assistant Front Office Manager
Radisson Plaza Hotel —Kalamazoo, MI
- Weekends as needed
- Clean driving record
- Mid-level
- Hotel
Quick Apply
2d
Administrator
South Kalamazoo County Fire Authority —Vicksburg, MI
- From $18 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
Quick Apply
14d
Office Manager
Legacy LLC —Kalamazoo, MI
- $18 - $20 an hour
- Full-time
- Customer service
- Office
- Real Estate License
Quick Apply
Physician Office Coordinator: Bronson Colon & Rectal Surgery Full Time Monday- Friday 8:00AM-5:00PM - Kalamazoo and Battle Creek locations
Bronson Healthcare —Kalamazoo, MI
- Full-time
- Surgery
- Hospital
- Word processing
Float Business Office Manager (BOM)
Ciena Healthcare Management —Battle Creek, MI
- Full-time
- Skilled nursing facility
- Mid-level
- 3 years
- Health insurance
- Tuition reimbursement
Quick Apply

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CONVIVIAL BRANDS ELC INC —Grand Rapids, MI
Exercise’s initiative, independent judgment, and discretion in screening all incoming calls, greets and escorts visitors, and corresponds to written and oral…
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Office & Admin Coordinator
Stara Collaborative —Kalamazoo, MI
Serve as the welcoming face of the office, greeting staff, visitors, and community members and directing them to the right person or resource.
From $27 an hour
Quick Apply
12d

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Must have reliable transportation, a valid driver's license, and the minimum state required liability auto insurance. Complete HR file audit annually.
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Full Charge Bookkeeper/Office Manager for Small Family Owned Business Trails West 4x4 Pataskala
Trails West Dist. Inc —Pataskala, OH
Tasks would include: Daily reconciliation, Accounts Payable/Receivable, Payroll, Quarterly Taxes, Sales Tax, keeping track of part returns and credits, office…
From $24 an hour
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office manager jobs near kalamazoo, mi

Office & Admin Coordinator

Stara Collaborative
Kalamazoo, MI

Quick Apply

Job Details

Full-time
From $27 an hour
12 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance
Retirement plan

Qualifications

Google Workspace
Teamwork
Confidential information handling
Executive administrative support
Attention to detail
Organizational skills
Productivity software

Full Job Description

About the Role

The Office & Admin Coordinator keeps Stara Collaborative's day-to-day office running smoothly, handling the administrative, scheduling, and logistical work that lets staff and sponsored projects focus on their core work. This role owns the office's physical and operational basics, including supplies, vendor and facilities coordination, shared and community spaces, mail, records, and meeting logistics.

The Coordinator works closely with the operations and fiscal sponsorship teams, supporting scheduling, document management, team logistics, and event and meeting setup across the organization. They keep shared systems organized and accessible, anticipate the practical needs of a busy office, and bring a steady, helpful presence to everyone they work with.

This role is a good fit for someone who is organized, detail-oriented, and genuinely enjoys supporting other people's work, and who can move comfortably between routine tasks and the occasional unexpected request.

What You’ll Do

Keep the office running. Order, track, and stock office and kitchen supplies within budget, and serve as the main point of contact for vendors and service providers, including building management, cleaning, equipment, and technology. Troubleshoot everyday office technology like printers, copiers, and AV equipment, and escalate to IT or outside vendors when an issue needs more support.
Coordinate spaces and welcome people. Manage reservations for Stara's shared and community spaces, prioritizing requests across staff, sponsored projects, and partners, and make sure each space is set up and ready before use. Serve as the welcoming face of the office, greeting staff, visitors, and community members and directing them to the right person or resource.
Manage documents and mail. Maintain organized, accessible files in Google Workspace, keep shared drives current and easy to navigate, handle incoming and outgoing mail, and help assemble board materials ahead of meetings.
Coordinate scheduling and team logistics. Coordinate calendars and schedule meetings across staff, project leads, and partners. Capture and share meeting minutes and action items in the project management tool, book staff travel, handle logistics for meetings and gatherings, and provide occasional after-hours support for events.
Support the Executive Director. Provide administrative support to the Executive Director, including calendar management, scheduling, receipt and expense tracking, preparing meeting materials, and tracking follow-up items.

What We’re Looking For

Required

2+ years of experience in office coordination, administration, operations, or executive support, preferably in a nonprofit, foundation, or mission-driven organization.
Strong organizational skills, with a demonstrated ability to manage multiple priorities and deadlines accurately and follow through without close oversight.
Proficiency with Google Workspace and comfort learning new systems quickly.
Clear, professional written and verbal communication, with the ability to be a reliable point of contact for staff, vendors, and community partners.
Discretion and good judgment in handling confidential information, including executive correspondence, expenses, and records.
Familiarity with nonprofit operations or fiscal sponsorship.

Preferred

Experience working with a project management tool like Asana/Trello.

Pay: From $27.00 per hour

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office manager jobs in kalamazoo, mi

Office & Admin Coordinator

Office Manager

Office Coordinator N/E (KAL)

Office Manager

Assistant Front Office Manager

Administrator

Office Manager

Physician Office Coordinator: Bronson Colon & Rectal Surgery Full Time Monday- Friday 8:00AM-5:00PM - Kalamazoo and Battle Creek locations

Float Business Office Manager (BOM)

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