Date posted: August 6, 2026
Pay: $40,000.00 - $50,000.00 per year
Job description:
A premier general contractor in Kansas City seeking the talents of an Estimating Administrator to join our team. We take immense pride in providing our construction services for the people and communities in which we live, work and play; and we desire talent that shares the same principles.
WHO WE ARE: (General Contractor - Construction Manager - Design/Builder)
We have been building in Kansas City for more than 100 years. Many of our early projects have become historic landmarks, and it is that legacy of quality construction that forms the foundation of everything we do.
We operate like a family. It is especially important to maintain a camaraderie that promotes a positive atmosphere. We want everyone to love what they do and enjoy the people that they work with. When this is accomplished, each individual can thrive and grow.
POSITION SUMMARY: First impression of the company and is responsible for that perception from the way the phone is answered to how the front office is presented. Provides support for a wide variety of tasks associated with the company’s administrative needs for the overall office, and accounting on a day-to-day basis.
Daily Duties and Responsibilities include, but are not limited to:
General Office Administration
· Coordinates front desk administration, including opening and closing office, answering phones and greeting visitor, maintenance of all office equipment, including phone system, camera/security system, copiers/faxes, and overall general housekeeping.
· Answer, screen, and route calls on a multi-line phone system.
· Open, sort and route mail as directed.
· Log incoming AR checks into check log and route to accounting for deposit
· Responsible for inventory, ordering and maintaining office supplies (Amazon/Costco, OPA)
· Assists with calendar management, meetings, and travel plans
· Create and distribute correspondence or spreadsheets as requested
· Maintain and distribute as needed office directory
· Monitors and maintains incoming “Info” and “Fax” emails and ensures they are properly routed
· Responsible for tracking and celebrating employee birthdays and anniversaries (cards/gifts, etc.)
· Assists to maintain databases as requested
Accounting/Project Management
· Basic data entry for Accounting
· Create and assist to maintain Lien Worksheets for Subcontractors on current projects
· Collect, review and for accuracy, and track lien waivers for subcontractors, suppliers and their 2nd tiers.
· Responsible for assisting contract administrator and accounting with collection and filing of project compliance documents, utilizing GCPay.
· Match POs with incoming packing slips.
· Assist in collecting credit card receipts and matching credit card statements.
· Subcontract/Material PO check-in, logging, and routing.
· Monitors “Contracts” email and sorts attachments into appropriate (F:) Drive folder for approvals by Contract Admin/AP and associated filing
MISC.
- Provide backup estimating assistant support
- Data entry, filing (Accounting Documents)
- Assists in other departments as needed (additional duties as may be assigned)
Programs Used in this Role:
- Microsoft Office Suite (Word, Excel, Outlook, Publisher, PowerPoint, Access)
- Sage Intacct (Accounting ERP Software)
- GCPay (Billing and Compliance Software)
- Procore (Project Management Software)
- Salesforce (CRM software)
- Internet browsers and other cloud-based programs
Experience/Qualifications:
EDUCATION/ CERTIFICATION: Associate’s degree in accounting, preferred
Required Knowledge: 2-4 years of accounting experience minimum
EXPERIENCE REQUIRED: Sage 300/Sage Intacct Experience Preferred
Experience With Third Party Payment Systems
Office 365 Experience
Understanding of Basic Accounting Principles and Best Practices
CURRENT SOFTWARe/
PROGRAMS: Microsoft Office 365
Bluebeam
Sage Intacct
GCPay
Procore
Nec Phone System
Skills/Abilities: Excellent interpersonal communication skills, both verbal and written. Management skills, experience in team and project management. Ability to work with and manage a large team of contractors and subcontractors seamlessly. Organized, thorough work ethic. Analytically and mathematically minded. Critical thinker, problem-solver
BENEFFITS:
We offer an extremely competitive benefits package and continue to evaluate our benefits on a yearly basis for the benefit of our employees and their families.
- Paid Personal Time off and Holiday pay.
- Company pays for 100% of the Employee Health program, but as a contributory program each employee must pay $5/month towards the premium.
- Company offers 2 medical plan options 1) Low Deductible (Co-pay based), and 2) HSA (deductible based).
- Company contributes to HRA Plans available for eligible Medicare Participants.
- Company pays for 100% of Employee preventative Dental.
- Company pays for 100% of Employee Vision Program.
- Company pays for 100% of Employee Life and AD&D with a face value of $10,000.00.
- Company pays for 100% of Employee ST/LT Disability.
- 401(k) program available. Company match is 25% of the employee contribution; up to 8% of employee’s salary.
- Section 125 (Cafeteria Plan) available for unreimbursed medical expenses
- Company offers Supplemental Plans for purchase by Employee.
And much more….
Please follow the link to complete a brief Culture Index survey required to complete the application process:: https://surveys.cultureindex.com/s/GvgTirVdGf/124350
We are an EEO & E-Verify Employer; and we prohibit discrimination against all qualified individuals.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
INTENT AND FUNCTION OF JOB DESCRIPTIONS
All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodation will be provided which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.
Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.
Pay: $40,000.00 - $50,000.00 per year
Work Location: In person
