Position #23207: Library Secretary
Location: Vista Elementary School
Hours: 4.5 Hours per Day, 189 Days per Year
Salary: $21.81 - $28.37 ( Salary Schedules )
Open Date: 07/29/2026
Application Deadline/Close Date: 08/04/2026 at 10:00PM, OR until filled.
JOB DESCRIPTION
The secretary in this position will maintain the library media center, perform general clerical duties, assist students and teachers, and perform other duties as assigned, under the direction of the library media specialist and building principal.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
All applications must be submitted to the Kennewick School District Online at www.ksd.org .
CONDITIONS OF EMPLOYMENT
- Passing basic skills test based on the requirements of the position.
- Employment history in similar position(s).
- References indicating satisfactory skills and abilities in similar position.
- Must present transcripts of highest level of education within thirty (30) days of hire.
- Must be able to perform the essential functions of the position with or without reasonable accommodation.
- Must be able to meet the Physical Demands of the position.
- Completion of Safe Schools Web Based Training within thirty (30) days of hire and yearly thereafter.
Must pass a background check, which includes employee paid fingerprinting.
QUALIFICATIONS REQUIRED
- Two years successful experience in technical, library media center or clerical experience.
- Recommendations that confirm dependability, flexibility, loyalty and self-starting capabilities.
- Must uphold board policies and follow administrative procedures.
- Must take all necessary and reasonable precautions to protect students, equipment, materials and facilities.
- Must attend in-service trainings or other meetings as required, as well as attend any training as directed by management.
- Evidence of ability to assess and correct issues involving safety.
- Evidence of ability to establish and maintain a tactful, cooperative and effective relationship with students, parents, staff, fellow employees and management.
- Evidence of ability to approach assigned work in a professional manner, working toward the common goal of teamwork, pride in service delivery and continuous improvement.
- Must demonstrate sufficient command of the English language to communicate verbally and in writing with students, parents, district staff members and other concerned people regarding all aspects of their job related activities.
- Must be able to use basic computer programs to maintain records, enter timecard information and read and respond to email.
- Evidence of ability to learn new software programs; “Business +” software knowledge preferred.
- Previous experience and/or training operating general office equipment such as: computer, copy machine, 10 key adding machine, and fax machine.
- Knowledge of computer programs such as Word, Excel, etc. Ability to function within various software programs.
- Strong verbal and written communication skills; working knowledge of correct grammar, spelling and English usage.
- Possess current first aid card or willingness to acquire one.
Must be willing to participate in district training as it becomes available for varied computer programs and other needs.
QUALIFICATIONS PREFERRED
- AA degree or equivalent or comparable work experience in a secretarial/clerical office setting.
- Successful library secretarial experience.
- Knowledge of the Follett Destiny System software.
- Knowledge of desktop publishing.
- Bilingual (English/Spanish) skills.
- Experience working with school district procedures, such as student registration, orientation and assisting with student bussing needs.
- Ability to work with interruptions while balancing daily office responsibilities.
- Positive evaluations and recommendations that support character and work ethic.
Excellent attendance, punctuality, and dependability; evidence of ability to be self-disciplined and a self-starter.
JOB RESPONSIBILITIES
- Provides a friendly, caring, inviting and safe atmosphere in the library for staff, students, parents and visitors.
- Assists students, staff and patrons in locating and using library materials.
- Processes mail, types letters, produces spreadsheets, compiles data and prepares reports for the library media center.
- Maintains electronic inventory for all area of print and non-print collection.
- Maintain school-wide inventory and management of surplus materials.
- Maintains automated circulations system and library media services that include managing circulation desk, preparation of overdue notices/letters/updating, providing circulation statistics and reports, immediate supervision of student assistants and volunteers.
- Under the supervision of the Library Specialist the employee will: schedule classes and other patron use and retrieve information from electronic resources.
- Assist in supervision and control of students as needed, in order to promote a safe, orderly, positive learning environment.
- Maintains physical appearance of library media center by shelving all collections.
- Maintains attractive, up-to-date relevant displays and bulletins.
- Processes and maintains library materials and equipment.
- Learns new systems or programs as they become available and upgrades professional skills as opportunities are presented.
- Effectively uses basic library technologies.
- Role models appropriate adult behavior.
- Performs all duties of the position within the scope of Kennewick School District policies and procedures, including regular attendance and punctuality.
- Supports inventory, check-out and coordination of Chromebooks.
Performs other job-related tasks as assigned by principal.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
PHYSICAL DEMANDS : The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Mobility: While performing the duties of this job, the employee is regularly required to stand and walk for prolonged periods of time, push or pull 18-26 lbs., sit, kneel and crouch, twist and bend, use hands to type, finger, handle, or feel; and reach with hands and arm.
- Sense: The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the telephone. The employee is required to taste and smell. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
- Lifting: The employee must be able to lift or move up to 18-26 pounds; must also be able to lift overhead. The employee may be required to physically move quickly in an emergency or while performing student supervision duties.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical Hazards: While performing the duties of this job, the employee must be able to work outdoors in a wide variety of temperatures; from -10 degrees F to 100 degrees F +. The employee may be exposed to wet and/or humid conditions. The noise level in this work environment is moderate.
Kennewick School District's Non-Discrimination Policy
The Kennewick School District provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, including gender expression or identity, the presence of any sensory, mental or physical disability, or use of trained dog, guide or service animal by a person with a disability, and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Civil Rights & Equity: Dr. Thomas Brillhart - (509) 222-5010 ([email protected])
Section 504, Title IX: BJ Wilson - (509) 222-5003 ([email protected])
This holds true for all students who are interested in participating in all education programs and/or extra-curricular school activities in the Kennewick School District.
Applicants : Inquiries regarding compliance procedures or requests for reasonable accommodation may be directed to the School District’s Director of Human Resources.
For information on salary and benefits, visit www.ksd.org/jobs .
Kennewick School District Contact Names and Telephone Numbers:
Toni Neidhold, Director of Human Resources
[email protected]
Certified/Classified ADA
Amy Martinez, Assistant Director of Human Resources
[email protected]
Classified ADA
Kennewick School District
1000 West 4th Avenue
Kennewick, WA 99336
