Top 2 Executive assistant contracts administrator Jobs in Ketchikan, Ak

Executive Assistant - Contracts Administrator
SOUTHEAST ALASKA POWER AGENCY —Ketchikan, AK
- $82,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- Editing
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Alaska
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Executive Assistant | Administration, Full Time
Memorial Health Ohio —Marysville, OH
Often dealing with community executives, medical staff, board members or influential outsiders; understand the organizational and political structure of…
Quick Apply
PROJECT ADMINISTRATOR - ENVIRONMENTAL DIVISION
EMH&T —Columbus, OH
Provide general administrative support, including travel coordination, handling phones, mail and email correspondence, scanning documents, maintaining project…
Quick Apply

I want to receive the latest job alert for executive assistant contracts administrator in ketchikan, ak

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive assistant contracts administrator jobs near ketchikan, ak

Security Guard jobs in Cincinnati, OH

Unarmed Security Guard jobs in Glendale, AZ

Security Guard No Experience jobs in Florida

Morning Shift Security Guard jobs in Miami, FL

Security Guard jobs in Boca Raton, FL

Security Guard jobs in Tyler, TX

Security Guard jobs in Washington, DC

Security Guard jobs in Iowa

System Administrator jobs in Madison, WI

Arts Administrator jobs in Austin, TX

Contract Administrator jobs in Brevard County, FL

Contract Administrator jobs in Omaha, NE

Contract Manager jobs in Fort Worth, TX

Contract Administrator jobs in Durham, NC

Contract Administrator jobs in Baltimore, MD

Contract Administrator jobs in Los Angeles, CA

Executive Assistant - Contracts Administrator

SOUTHEAST ALASKA POWER AGENCY -
Ketchikan, AK

Quick Apply

Job Details

Full-time
$82,000 - $110,000 a year

Qualifications

Meeting minutes
Website maintenance
Appeals
Contract documentation review
Communication with suppliers
Website management
Correspondence management
Contract review
Legal correspondence preparation
Construction negotiation
Contract law compliance support experience
Contract interpretation
Legal risk management
Meeting transcription
Data reporting
Executive administrative support
Contract performance monitoring
Mid-level
Regulatory legal research
Meeting scheduling
Bidding project phase
Contract drafting
Content development
Legal research
Grant proposals
Compliance documentation
Vendor relationship management
Insurance policy review
Negotiating purchasing contracts
Vendor contract management

Full Job Description

Annual Salary: $82k to $110k DOE

Full Benefits

This is an exempt position that reports directly to the CEO at the company headquarters in Ketchikan. The Executive Assistant-Contracts Administrator is responsible for duties that fall into four distinct categories. The primary activities for each category are outlined below and include other duties as assigned.

Executive Assistant
Board Meeting Clerk
Contracts Administrator
Records Custodian

Executive Assistant

CEO and administrative staff support, collaborating on complex correspondence, memoranda and reports
Assist with Federal Energy Regulatory Commission (FERC) compliance, including filings
Federal and state agency reporting, including U.S. Energy Information Administration (EIA), System for Award Management (SAM.gov), Federal Communication Commission (FCC) license renewals, and State of Alaska Department of Natural Resources (AKDNR) Water Use Data
Performing independent research and preparing information for assigned special projects
Maintain content updates on SEAPA website (board packets, public postings)
Prepare grant applications with supporting documentation

Board Meeting Clerk

Notification and posting of all board meetings
Prepare, distribute, and maintain board meeting packets, i.e., agendas, minutes, motions, resolutions, and reports; review and edit CEO and staff reports
Assist with board meeting logistics
Attend and record of all board meetings
Adhere to Roberts Rules of Order
Communications with the SEAPA Directors, onboarding of new directors
Travel via commercial or Chartered Small planes to attend Board meetings and/or conferences

Contracts Administrator

Prepare bid documents, including development of requests for proposals, bid schedules, and addendums, advertising and direct solicitation of vendors, preparing bid evaluations, coordinating communications between bidders and SEAPA management, evaluating incoming bids for compliance, preparing notices of awards, final contract documents, notices to proceed and follow through to successful contract conformance
Prepare and administer all SEAPA contracts, coordinating with SEAPA counsel as necessary
Assist in negotiating contract terms with consultants/contractors
Legal research, coordinating with SEAPA counsel, as necessary
Collaborate with management and vendors to communicate contract terms, ensure compliance with contractual requirements, and identify and mitigate risks associated with contract provisions
Review and update existing contracts
Maintain organized system records
Create language standards for existing and new contracts as needed
Coordinate with insurance consultant to monitor and assure consultant/contractor insurance compliance with a focus on risk management
Prepare Agency insurance applications and contracts, coordinate and communicate with Agency insurance brokers, attend insurance conferences for continuing education and risk management assessment

Records Custodian

Develop Public Records Request forms and appeal process if necessary
Evaluate third-party records requests for compliance with Agency policy
Respond to all requests in a timely and efficient manner

Quick Apply

Refine Your Search

executive assistant contracts administrator jobs in ketchikan, ak

Executive Assistant - Contracts Administrator

Military Service - U.S. Air National Guard, Administration

Explore jobs in cities nearby

I want to receive the latest job alert for executive assistant contracts administrator in ketchikan, ak

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected