Top 14 Administrative assistant Jobs in Key West, Fl

Office Assistant
Ocean Sotheby's International Realty —Key West, FL
- $55,000 - $65,000 a year
- Full-time
- Office
- High school diploma or GED
- In-person
- Health insurance
- Paid time off
Quick Apply
FUL - Administrative Support Assistant (OA)
US National Park Service —Key West, FL
- $48,361 - $69,864 a year
- Part-time
- Hybrid work
- Background check
- 18 years or older
- Word processing
2d
Dockhand & Boat Rental Operations Assistant
Beach Weekend Marina Key West —Key West, FL
- $18 - $24 an hour
- Part-time
- Mid-level
- Conflict management
- Cleaning
Quick Apply
Secretary / Administrative Assistant (5638)
Three Saints Bay, LLC —Key West, FL
- $25.31 an hour
- Monday to Friday
- Background check
- Word processing
- ERP systems
Quick Apply
ADMINISTRATIVE ASSISTANT II - 64049828
The State of Florida —Key West, FL
- $35,000 - $42,500 a year
- Background check
- Writing skills
- Pass drug screening
- Paid holidays
- Dental insurance
10d
Project Assistant ($12,000/year COLA) - Key West, FL
Jacobs —Key West, FL
- $52,000 - $58,240 a year
- Full-time
- Microsoft Excel
- Office
- Administrative experience
- Paid holidays
- Health insurance
Front Desk Associate
Ibis Bay Resort —Key West, FL
- $17 - $18 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
STATE ATTORNEY'S OFFICE, 16TH CIRCUIT- ASSISTANT STATE ATTORNEY - 21003750
The State of Florida —Key West, FL
- From $80,000 a year
- Email
- Computer literacy
- Mid-level
- Computer skills
Litigation Assistant
Morgan & Morgan, P.A. —Key West, FL
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Paid holidays
- Health insurance
Quick Apply
STATE ATTORNEY'S OFFICE, 16TH CIRCUIT- ASSISTANT STATE ATTORNEY - 21000177
The State of Florida —Key West, FL
- From $80,000 a year
- Email
- Computer literacy
- Mid-level
- Computer skills

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FUL - Administrative Support Assistant (OA)
US National Park Service —Key West, FL
Must possess and maintain a valid driver's license throughout employment. You must certify that you will maintain a permanent and exclusive residence within the…
$48,361 - $69,864 a year
2d

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Transportation Administrative Assistant
Staffmark —Groveport, OH
Familiarity with business software, office equipment, and data entry systems is considered an asset. Your day will include managing transportation documentation…
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Administrative Assistant
The Ohio State University —Columbus, OH
Required : Bachelor's degree in business or an administrative field or an equivalent combination of education and experience; 0-2 years of Administrative…
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8d

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administrative assistant jobs near key west, fl

Office Assistant

Ocean Sotheby's International Realty
Key West, FL

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year

Benefits

Health insurance
Paid time off

Qualifications

High school diploma or GED
Productivity software
Customer information system software

Full Job Description

JOB DESCRIPTION:

Ocean Sotheby's International Realty is seeking an energetic self-starter for an office assistant position.

The office assistant will be in direct communication with the management team to support the office's functioning and act within a welcoming capacity.

A collaborative and vibrant work culture

A chance to represent a globally recognized luxury brand

Opportunities for personal and professional development

You'll be part of a team that values excellence, integrity, and service

RESPONSIBILITIES:

Provide general office and administrative assistance as needed, within reason, to agents to perform their duties in a quick and orderly fashion

Communicate information to agents at the request of Managing Broker or Chief Marketing Officer

Dotloop -- maintain forms, add new agents, approve all pending files, close out files, troubleshoot agent issues

Follow guidelines and procedures from management

Provide new forms and information to agents as directed by Managing Broker or the Chief Marketing Officer

Prepare and distribute a monthly floor schedule to ensure that the office is covered during all open hours

Monitor all floor schedule rules to ensure compliance in a fair and orderly manner

Assist in preparing for meetings, including agendas and producing reports

Enter listings & photos into DASH, and email the Marketing team upon completion

Maintain listings in DASH to mirror the MLS

Close out listings in DASH after closing

Request updates from agents on listings about to expire

Answer phones when up agents are unavailable and respond to callers’ needs as appropriate

Go to the mailbox daily, distribute mail promptly, and scan and email to an agent if requested

Maintain office files both digitally and in print

Maintain a contact list of service providers as directed by the Managing Broker

Coordinate repairs and/or services as needed with approval from the Managing Broker

Schedule regular office cleaning

Keep office equipment in working order and troubleshooting as needed

Ensure that printers have adequate toner

Purge dated printed collateral regularly

Organize and schedule meetings, open houses, team building activities and office caravans at the direction of the Managing Broker or Chief Marketing Officer

Order office supplies and track supply levels

Maintain overall office presentation; maintain listing presentation documents and supply levels, declutter front desk, orderly presentation of brochures, and removal of dated ones to agents for mail outs

Maintain office subcontractors and schedule needed maintenance with approval from Managing Broker

Participate in quarterly sales meetings as requested

Partner with the accounting team on the following: scan and email all office bills, closing paperwork, agent commission checks, referral checks, and deposit checks if not wired

Special projects and other duties may be requested

QUALIFICATIONS:

High School Diploma

Minimum two years professional administrative assistant/reception experience

Tech-savvy — comfortable with email platforms, Microsoft Office/Google Suite, CRM systems, and office tech

Strong computer skills and comfort learning new software

Driven and proactive — always looking for ways to help and improve office systems

Highly organized — able to manage multiple priorities with ease and attention to detail

Ability to take direction and work independently

Creative problem-solving skills

Well-presented, professional, and composed in both appearance and demeanor

Reliable transportation and ability to be onsite every weekday

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

Health insurance
Paid time off

Application Question(s):

Located in the Florida Keys?

Location:

Key West, FL 33040 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in key west, fl

Office Assistant

FUL - Administrative Support Assistant (OA)

Dockhand & Boat Rental Operations Assistant

Secretary / Administrative Assistant (5638)

ADMINISTRATIVE ASSISTANT II - 64049828

Project Assistant ($12,000/year COLA) - Key West, FL

Front Desk Associate

STATE ATTORNEY'S OFFICE, 16TH CIRCUIT- ASSISTANT STATE ATTORNEY - 21003750

Litigation Assistant

STATE ATTORNEY'S OFFICE, 16TH CIRCUIT- ASSISTANT STATE ATTORNEY - 21000177

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