Position Purpose
The Laboratory Administrative Coordinator supports day-to-day operations of the HumanX Lab and the Cluster’s research portfolio. Serve as the lab’s internal coordination hub: track lab equipment, coordinate with external vendors for delivery and installation, coordinate with internal Dartmouth finance and procurement teams to keep requests moving, support lab logistics, and route internal communications. This role is not responsible for executing procurement, finance, or sponsored-research administration directly.
Description
The Cluster for Improving Healthcare Outcomes through Sensory Technology at Dartmouth invites applications for a Laboratory Administrative Coordinator. The Cluster advances research and translation at the intersection of deep biosensing, biological computing systems, and organoid platforms. The lead lab in this hire is the HumanX Lab for Cognitive Performance and Longevity.
We are seeking a highly organized coordinator to support the day-to-day operations of the lab. The Coordinator serves as the lab’s internal coordination hub: tracking and managing lab equipment, coordinating with external vendors and collaborators for delivery and installation, coordinating with the internal Dartmouth finance and procurement teams to keep requests moving, supporting lab logistics, and routing internal communications across the team.
This is a full-time, onsite position, at Dartmouth in Hanover, NH, with a start date as soon as possible. The initial appointment is for one year with the possibility of renewal. The Coordinator will be hosted in the Department of Computer Science and supported by the Cluster.
Dartmouth is committed to academic excellence and encourages the open exchange of ideas within a culture of mutual respect. Applicants should address in their cover letter how their professional experience, service, and life experiences prepare them to advance Dartmouth’s commitment to academic excellence.
Required Qualifications - Education and Yrs Exp
Bachelors plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- Bachelor’s degree or equivalent professional experience.
- Two or more years of administrative, operations, or coordination experience in a research, academic, healthcare, or comparable professional environment.
- Excellent attention to detail and follow-through; ability to track many open items in parallel.
- Strong written and verbal communication skills with internal staff, faculty, vendors, and external partners.
- Proficiency with standard office and productivity tools (calendars, spreadsheets, document management).
- Onsite presence in Hanover, NH, or or at the Cluster’s Boston site (this position is not remote).
Preferred Qualifications
- Experience at a research university or federally funded laboratory.
- Familiarity with sponsored projects environments and coordination across internal finance, procurement, and sponsored research offices.
- Experience supporting principal investigators or lab leadership in a fast-paced, multi-project setting.
- Interest in sensor technology, wearables, neuroscience, or biomedical research.
Department Contact for Recruitment Inquiries
Tam Vu
Department Contact Phone Number
Department Contact for Cover Letter and Title
Tam N. Vu, Professor
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
This position is funded by a grant. Continuation is based upon available funds.
This position is a 12-month term position.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
References
Applicants are asked to complete the references section of the application, providing at least three references.
For more information regarding Dartmouth’s reference checking process, please visit the Applicant FAQ page and scroll down to the “Reference Checks Section.”
Supplemental Questions
Applicants will be asked to respond to three supplemental questions regarding years of direct experience, indirect experience, and people management experience (even if the position does not require people management experience). Responses will be reviewed alongside the position requirements and your application materials; they are intended to supplement how experience is captured, but not replace a holistic evaluation. Your response will be cross-referenced with your application materials to verify accuracy and, for finalists, to inform salary placement.
Please ensure your resume and work history clearly reflect the full scope of your work, including position titles, employment dates, responsibilities, and supervisory duties. Incomplete or inconsistent information may affect how your experience is evaluated.
