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Junior Administrative Analyst

Guggenheim Partners -
Stamford, CT

Apply Now

Job Details

Full-time
$72,000 - $80,000 a year

Qualifications

Executive administrative support
Expense reports
Bachelor's degree
Productivity software
Managing executive calendars

Full Job Description

Position Summary

Guggenheim Investments is seeking a Junior Administrative Analyst to support professionals within the CLO and Liquid Bank Loans Department. The position involves travel planning, calendar maintenance, expense submissions and other administrative tasks. The assistant will be involved in communicating with teams across the firm as well as with others outside the firm to plan, calendar, organize and follow up on meetings. Candidates should be top performers who are willing to work hard in an entrepreneurial environment where initiative, creativity, maturity, and enthusiasm for learning are highly valued. This position is in our Stamford, CT office, full-time.

Responsibilities

Key Responsibilities:

Assist in processing expenses for various professionals within the GILA team.
Answer multiple telephone lines for the GILA team; professionally relay appropriate information to callers, route calls as necessary, and ensure messages are received and conveyed promptly.
Oversee internal processes such as conference scheduling, client presentation printing and binding, document storage and shredding, catering requests, the pantry program, and mail service.
Order, prepare, and clean up catering as necessary for client and internal meetings.
Compose correspondence, reports, and other communications on behalf of GILA leadership.
Maintain organized records, filing systems, and document management for GILA, ensuring easy retrieval and accurate documentation.
Perform other related duties as assigned or requested
Assist in coordinating and scheduling meetings for the GILA team, ensuring calendar accuracy and appropriate participant coordination.
Support calendar management by blocking preparation time, flagging conflicts, and maintaining alignment between internal and external commitments.
Provide backup support to other administrative professionals within GILA during out-of-office or high-volume periods.
Assist with ad-hoc administrative requests as directed by senior team members or leadership.
Maintain the highest level of confidentiality and discretion
Exercise sound judgment in managing confidential information—including investment strategies, client data, and personnel matters
Represent the GILA team with professionalism and poise in all interactions with internal stakeholders, clients, vendors, and external parties.
Attend to guests and clients including providing proper directions to site, procuring guest badges, planning for AV requirements, greeting visitors, and offering refreshments.
Support the preparation and logistics of client presentations, due diligence meetings, and investor events specific to BSL and CLO strategies.
Work with other staff members to arrange complex and detailed travel plans, itineraries, and agendas for GILA professionals.
Coordinate logistics for team offsites, conferences, and industry events as directed.

Qualifications

Basic Qualifications

Bachelor’s degree
2 – 4 years administrative support experience
Mastery of MS Office applications (Word, Excel, PowerPoint)
Experience with expense, calendar, and meeting management

Preferred Qualifications

Strong interpersonal, organizational, communication and problem-solving skills
Strict attention to detail while able to prioritize issues appropriately
Ability to demonstrate discretion in handling confidential data and dealing with executive leadership
Strong computer skills; experience in project tracking software (i.e. MS Project, Monday.com)
Demonstrated ability to take initiative and critically analyze processes and procedures in a push toward constant improvement
Treat all information as highly confidential
Organized, detail-oriented and extremely thorough
Must be a hands-on and willing to roll up their sleeves to perform all responsibilities needed to ensure success

We are not seeking agency assistance with this role.

We are unable to consider candidates who require current or future visa sponsorship for employment in the United States. Candidates must be authorized to work in the US without current or future visa sponsorship or transfer.

Salary Range

Annual base salary between

$72,000.00-$80,000.00

The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.

About Guggenheim Investments

We focus relentlessly on delivering results through innovative solutions. We relish opportunities to solve complex problems through exhaustive approaches. As we conduct our business every day, every member of Guggenheim is expected to uphold our uncompromising standards for integrity and excellence and to be personally accountable for their actions and business results.

Our principles entail engaging highly talented people, challenging them to think creatively, and encouraging them to achieve extraordinarily high standards in their fields of expertise. To succeed at Guggenheim, candidates should be a strong fit with our business principles, culture, and value system. We encourage you to review Our Firm page to learn more about how we seek to create value through our diversified businesses. Visit the link below to review our current openings and job descriptions and to apply today.

We offer compelling opportunities for self-starters who take great pride in the quality of their work and seek to exceed expectations. We are looking for people who take ownership, adhere to the highest standards, and think creatively to realize opportunities.

Guggenheim is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Learn more at GuggenheimInvestments.com, and follow us on LinkedIn.

Apply Now

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administrative analyst jobs in kings park ny

Junior Administrative Analyst

Senior Administrative Analyst/Trainee (NYHELPS); Central Office

Lease Administration Analyst

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