Top 14 Secondary administrative Jobs in Lansing Mi

Secondary Administrative Assistant
Potterville Public Schools —Potterville, MI
- Full-time
- Google Workspace
- Mid-level
- Office
11d
Operations Assistant
Mallory Hoggard Interiors, LLC —Grand Ledge, MI
- $17 - $28 an hour
- Part-time
- Office
- High school diploma or GED
- QuickBooks
Quick Apply
12d
Student Assistant
State of Michigan —Lansing, MI
- $17.10 - $29.57 an hour
- Online Application
- Hybrid work
- Research
- Office
- Continuous improvement
- 401(k)
- Paid sick time
9d
Perkins Quality Indictor Education Research Consultant 14
State of Michigan —Lansing, MI
- $38.80 - $54.91 an hour
- Full-time
- Office
- In-person
- Senior level
- Paid parental leave
- Health savings account
Secondary Office Manager
Webberville Community Schools —Webberville, MI
- Email
- School experience
- Mid-level
- Office
Quick Apply
Customer Experience Coordinator
AgroLiquid —Saint Johns, MI
- $21 - $23 an hour
- Full-time
- Clean driving record
- Customer service
- Ability to walk for extended periods
- Paid training
- Paid holidays
Quick Apply
12d
Finance Director
State of Michigan —Lansing, MI
- $120,000 - $160,000 a year
- 8 hour shift
- CPA
- 5 years
- Office
- Disability insurance
- Health insurance
10d
Retail Specialist
Empire Marketing Strategies, Inc. —Lansing, MI
- $18 - $20 an hour
- Part-time
- Merchandising
- Basic math
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Associate Director of Devel, Engineering / Development Officer II
Michigan State University —East Lansing, MI
- From $100,000 a year
- Full-time
- Marketing
- 5 years
- Driver's License
Medicaid-Disability Rights Litigation Attorney
Disability Rights Michigan —Lansing, MI
- $70,000 - $77,000 a year
- Weekends as needed
- Hybrid work
- Background check
- Experience working with individuals with disabilities
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
4d
Licensed Clinical Psychologist/Intake
Axis for Autism —United States
- $100 an hour
- Part-time
- Remote
- Experience working with individuals with developmental disabilities
- Writing skills
- Mid-level
- Paid training
- Disability insurance
Quick Apply

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Secondary Administrative Assistant

Potterville Public Schools -
Potterville, MI

Apply Now

Job Details

Full-time
11 days ago

Qualifications

Office supply management
Google Workspace
Confidential information handling
Office activity coordination
Educational administrative software
Financial transaction processing
Operations coordination
Caseload management
Greeting customers
Student database management
Special education
Child attendance tracking
Filing
Client file management
Student information system
Mid-level
Accurate transaction records management
Meeting scheduling
Data management
Collaboration with other professionals for student support
Financial records management
Financial record maintenance
Compliance documentation
Student support
Office supply ordering
Parent communication in school administration
Collaborative technology platforms
Organizational skills
Purchasing
Deposits

Full Job Description

SECONDARY & SPECIAL EDUCATION ADMINISTRATIVE ASSISTANT

District: Potterville Public Schools

Position Type: Administrative Assistant

Funding Source: General Fund

Calendar: District Assigned Calendar

Reports To: Building Principal & Special Education Coordinator

Application Link: https://ppsvikingsmi.tedk12.com/hire/index.aspx

Position Summary

The Secondary & Special Education Administrative Assistant serves as a key operational and organizational support role within Potterville Public Schools. This position supports the daily operations of the secondary office while also coordinating administrative systems connected to special education programming, scheduling, communication, and compliance support.

The Administrative Assistant serves as an important point of contact for students, families, staff, service providers, and community members while helping ensure smooth office operations, accurate records, coordinated communication, and effective student support systems.

This position requires strong organizational skills, professionalism, discretion, adaptability, attention to detail, and the ability to manage multiple priorities and timelines in a fast-paced educational environment.

Who Should Apply

Potterville Public Schools is seeking individuals who:

Build positive relationships with students, families, staff, and community members

Are highly organized and able to manage multiple responsibilities simultaneously
Communicate clearly, professionally, and compassionately
Demonstrate strong attention to detail and follow-through
Are comfortable learning and navigating technology systems including PowerSchool, MISPE, MiApp, Google Workspace, and district software platforms
Thrive in collaborative environments while maintaining confidentiality and professionalism
Can balance structure, consistency, flexibility, and problem solving in support of district operations
Value teamwork, student support, and service-oriented leadership

Key Responsibilities

Office Operations & Customer Service

Serve as a welcoming first point of contact for students, families, staff, and visitors
Manage front office operations including phones, entry systems, visitor management, and student sign in/sign out procedures
Support communication between school staff, families, and community members
Coordinate mailings, transcripts, records requests, and distribution of school materials
Organize and maintain office files, records, forms, and operational systems
Coordinate calendars, meetings, events, and building logistics
Assist with ordering supplies, tracking purchases, and maintaining office inventory
Process and review timesheets and related documentation
Manage small financial transactions and office-related deposits as assigned

Student Support & Health Coordination

Monitor students who are ill or injured until parent/guardian arrival
Coordinate communication with families regarding illness, injuries, or student concerns
Assist with injury reports and accident documentation
Help maintain safe, organized, and student-centered office environments

Attendance, Pupil Accounting & Records

Assist with accurate attendance records
Aid pupil accounting processes including Count Day preparation and reporting
Collaborate on immunization and required student documentation with the Student Services/Enrollment Administrative Assistant
Help maintain accurate PowerSchool and student information system data
Support tracking and documentation connected to 31a and other applicable programs

Special Education Administrative Support

Create and maintain MISPE accounts
During count/pupil accounting, manage the Worksheet B’s for case manager. Once completed, gather signatures and then upload final documentation into MIPSE under each case manager. Originals go to head of pupil accounting.
Facilitate and maintain the MiApp site for administrative assistants and special education processes
Confirm and maintain calendars within MISPE
Reserve conference rooms for IEP meetings across the district
Structure and coordinate IEP meeting schedules across the district
Coordinate communication related to IEP scheduling and meeting logistics
Maintain organized records and documentation connected to special education processes
Support communication between special education staff, families, service providers, and administration
Maintain confidentiality regarding all student records, services, and special education matters

Communication & Operational Coordination

Coordinate communication with staff regarding student attendance, transportation changes, and operational needs
Maintain confidentiality while handling sensitive student, staff, and district information
Support operational systems connected to safety procedures, visitor management, and office organization
Participate in required training and professional learning opportunities
Perform other duties as assigned by building administration
Perform other duties as assigned by the special education director that directly relate to compliance with state or federal regulations

Compensation

Compensation will be provided in accordance with applicable district policies, collective bargaining agreements, and approved salary schedules. Specific compensation details will be discussed with selected candidates.

Nondiscrimination: The Board of Education does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities.

Apply Now

Refine Your Search

secondary administrative jobs in lansing mi

Secondary Administrative Assistant

Operations Assistant

Student Assistant

Perkins Quality Indictor Education Research Consultant 14

Secondary Office Manager

Customer Experience Coordinator

Finance Director

Retail Specialist

Associate Director of Devel, Engineering / Development Officer II

Medicaid-Disability Rights Litigation Attorney

Licensed Clinical Psychologist/Intake

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