The Police Department is currently hiring for an Analyst I/II in the Fiscal Unit’s Grants Management Team. Under the direction of the Senior Grants Analyst, the position will perform professional analytical work of considerable difficulty. This position will perform duties such as collect monthly and quarterly program data, prepare quarterly financial and programmatic progress reports, monitor and reconcile grant budgets, monitor program revenue and expenditures, prepare budget modification requests, and work collaboratively with program managers and the non-profit partner on program implementation and monitoring.
This position will also be responsible for assisting program managers in the grant application process, evaluating specific grant requirements, preparing council memo and contract transmittal for the execution of grant agreements, updating a grant inventory listing and complete grant closeout processes.
A successful candidate should have the sufficient experience and education to demonstrate:
-
Knowledge and skill in accounting and grant administration principles;
-
Strong organizational skills;
-
An understanding of City functions and processes such as budget cycles and procurement rules;
-
An understanding of financial management including grant rules and budgeting;
-
An ability to prepare financial reports;
-
Strong report writing techniques and principles of editing;
-
Basic research techniques;;
-
The ability to organize, analyze and interpret data and statistics;
-
The ability to communicate effectively with others, both orally and in writing;
-
And the ability to understand, interpret, and apply rules, standards and procedures.
Strong technical skills with MS Excel, MS Word, FMS and PeopleSoft are highly valued.
Education and Experience
Analyst I
A Bachelor's Degree from an accredited college or university.
Analyst II
A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.
Acceptable Substitution
Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.
Background
Submit to a personal background investigation as required by the Police Department.
Competencies
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:
Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.
Communication Skills - Communicates and listens effectively and responds in an timely, effective, positive and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form responds to statements and comments of others in a way that reflects understanding of the content and the accompanying emotion; asks clarifying questions to assure understanding of what the speaker intended, ensures consistent communication takes place within area of responsibility.
Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner.
Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
Selection Process
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews and a background investigation.
You will be prompted to answer the following job-specific questions during the online application process. Please note that there is a 4,000-character limit, including spaces, for each text response.
- If you have experience in grant management, please describe your experience and indicate which type of grants (federal, state and/or local) you have managed, what rules and regulations you had to comply with, and how you ensured you complied with the rules.
- If you have experience developing, monitoring, and reporting on operating budgets or grants, please describe your experience and role including the size and complexity of the budget or grants you managed, and an example of an accomplishment or process improvement you achieved.
- If you have experience in oversight of major work products requiring coordination with numerous individuals, departments, and outside agencies, please describe your role and the outcome.
