JOB TITLE: Accounts Payable Specialist
REPORTS TO: Head of Accounts Payable Operations
STATUS: Non-exempt/Hourly
SALARY RANGE: $30.00 - $36.00
LOCATION: Avon Lake, OH on-site.
BENEFITS: Medical, dental, and vision insurance, optional FSA/HSA, 401k with 6% employer match, life and AD&D insurance, Employee Assistance Program, short & long term disability, tuition reimbursement, 21.67 days of paid time off + 10 holidays
About Tidal Vision:
We believe that sustainability should not require customers to compromise on price, convenience, or performance. Our mission is to create positive and systemic environmental impact by making our biopolymer solutions cost competitive, more convenient, and better performing than the synthetic chemicals we displace. We value innovation and take pride in challenging the status-quo; we choose to view obstacles as opportunities. We value new ideas and encourage the team to apply creativity and invent new solutions to meet challenging demands. We foster open, direct communication, and a collaborative working environment through our unique approach work culture. We value our employees and demonstrate that through our compensation and benefits programs and opportunities for growth and development.
About Tidal Vision’s Unique Work Culture:
Tidal Vision strives to build and invest in the highest performing and most innovative team. We put our people and customers above process, avoid company-wide rules as much as possible, and have the courage to take unusual approaches to advance our mission. With this approach, we believe we can create a more flexible, fun, stimulating, creative, collaborative, and innovative organization. Our commitment to developing, practicing and promoting direct and open communication, responsibility and freedom, and leading with and seeking context is a responsibility for every role at Tidal Vision.
JOB SUMMARY:
Tidal Vision is seeking a highly organized and detail-oriented Accounts Payable Specialist to join our growing accounting team. The ideal candidate will have extensive accounts payable experience in a large and growing company, the ability to manage multiple priorities in a fast-paced environment, clear and professional communication skills and a solid understanding of the Procure-to-Pay (P2P) process. Experience with NetSuite ERP and/or Zip Procurement Software is a plus.
This role requires a proactive professional who can work cross-functionally, maintain accuracy under deadlines, and contribute to continuous process improvements in partnership with local and company-wide accounting teams.
The ideal candidate is a dependable, detail-oriented professional who can successfully manage multiple priorities while maintaining accuracy and efficiency. They possess strong Procure-to-Pay knowledge, experience handling freight invoice processing and coding, and a commitment to delivering exceptional internal and external customer service. The ideal individual takes ownership of their work, thrives in a collaborative environment, and continuously seeks opportunities to improve processes and controls.
Join our team and play a key role in ensuring accurate financial operations while supporting a dynamic and growing organization.
ESSENTIAL JOB FUNCTIONS:
- Process high-volume vendor invoices accurately and timely.
- Manage the full Procure-to-Pay (P2P) cycle, including purchase order matching, invoice processing, approvals and payment execution.
- Review, process, and accurately code invoices to the appropriate general ledger accounts, cost centers and departments.
- Reconcile freight invoices against shipping documentation, purchase orders, contracts and carrier agreements.
- Perform three-way matching of purchase orders, receipts and invoices.
- Navigate online banking processes, including initiating payments and fund transfers.
- Review invoices for proper approvals and compliance with company policies.
- Reconcile vendor statements and resolve invoice discrepancies promptly.
- Maintain accurate vendor records and support vendor onboarding activities.
- Respond to internal and external inquiries regarding invoice and payment status.
- Assist with month-end close activities, including accruals, reconciliations and AP reporting.
- Support audits by providing required documentation and account analysis.
- Collaborate with various department managers to ensure accurate invoice processing and cost allocation.
- Identify opportunities to improve AP processes and controls.
REQUIRED QUALIFICATIONS:
- 4+ years of Accounts Payable experience, ideally in a fast-growing organization.
- Experience processing and coding freight, transportation, or logistics-related invoices.
- Strong understanding of accounts payable principles and best practices.
- Hands-on experience managing the Procure-to-Pay (P2P) process, ideally using a procurement software tool.
- Ability to effectively multitask, prioritize workload and meet deadlines in a fast-paced environment.
- Strong attention to detail with a high level of accuracy.
- Excellent organizational, analytical and problem-solving skills.
- Proficiency in Microsoft Excel and Microsoft Office applications.
- Strong verbal and written communication skills.
- Ability to work independently and collaboratively across departments and manage to key deadlines and close timelines.
PREFERRED SKILLS AND QUALIFICATIONS:
- Experience with NetSuite ERP and/or Zip Procurement Software is a plus.
- Experience in a high-volume, multi-entity environment.
- Knowledge of freight accruals, transportation billing and cost allocation methodologies.
- Knowledge of GAAP and internal controls, especially as it pertains to accruals and accounts payable-related coding areas.
- Associate or bachelor’s degree in accounting, Finance, or a related field preferred.
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
This position operates primarily in a warehouse and industrial production environment. Physical requirements include standing, walking, climbing, crouching, and lifting objects weighing 50 pounds or more. This role requires the use of hand and power tools, operation of mobile lift equipment and platforms, and consistent use of appropriate PPE in designated areas.
Licensing & Special Requirements
Incumbent is subject to a criminal background check.
Tidal Vision provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
