Top 30 Special events coordinator Jobs in Madison, Al

SPECIAL EVENTS COORDINATOR
US Space & Rocket Center Education FDN —Huntsville, AL
- Weekends as needed
- Word processing
- Computer literacy
- Mid-level
Quick Apply
Administrative Specialist, Office Manager
DSV —Huntsville, AL
- $26.40 - $33.00 an hour
- Email
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Logistics Coordinator
psc-usa —Decatur, AL
- Weekends as needed
- Background check
- 18 years or older
- Military
- Paid training
- Disability insurance
Quick Apply
Recreation Coordinator
Madison County HR —Brownsboro, AL
- $47,777.60 - $76,356.80 a year
- Full-time
- Mid-level
- High school diploma or GED
- Outdoor work
10d
EDUCATION COORDINATOR (HUNTSVILLE, AL)
University of Alabama at Birmingham —Huntsville, AL
- $19.80 - $25.75 an hour
- Day shift
- Mid-level
- University
- Organizational skills
Local Programming Coordinator - Hartselle Parks & Recreation
The Sports Facilities Companies —Hartselle, AL
- Weekends as needed
- CPR Certification
- Microsoft Excel
- Sales
Quick Apply
11d
Area Facilities Supervisor
Alabama State Department of Education —Huntsville, AL
- Mid-level
- 3 years
- High school diploma or GED
3d
Party Coordinator
Urban Air Adventure Parks —Huntsville, AL
- Evening shift
- Communication skills
- Entry level
High School Counselor - Alabama Connections Academy
Connections Education —Athens, AL
- Remote
- High school
- Customer service
- Research
Substitute Teacher/Aide 2026-2027
Madison City Schools (AL) —Madison, AL
- Background check
- Classroom
- Teaching Certification
Resident Service Coordinator
National Church Residences —Huntsville, AL
- $25 an hour
- Part-time
- Experience working with individuals with disabilities
- Computer literacy
- Basic math
Quick Apply
2d
K-8 School Counselor - Alabama Connections Academy
Connections Education —Athens, AL
- Remote
- High school
- Customer service
- Research
Operations Specialist
Thompson Gray Inc. —Redstone Arsenal, AL
- Full-time
- Office
- Children
- Organizational skills
- Paid holidays
- Disability insurance
Quick Apply
12d
Store Manager
Walgreens —Madison, AL
- $50,000 - $120,000 a year
- Weekends as needed
- Merchandising
- Mid-level
- 3 years
- On-the-job training
Seasonal Recreational Aide
City of Madison, AL —Madison, AL
- $13.13 - $14.49 an hour
- Extended hours
- CPR Certification
- Writing skills
- High school diploma or GED
Maritime Logistics Analyst
BLACKROCK STRATEGY INC —Huntsville, AL
- Full-time
- Up to 50% travel
- 5 years
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Children's Ministry Coordinator
St. John's Episcopal Church —Decatur, AL
- $24 an hour
- Part-time
- Background check
- CPR Certification
- Management
- Professional development assistance
Quick Apply
3d
Seasonal Camp Counselor
City of Madison, AL —Madison, AL
- $13.13 - $14.49 an hour
- Part-time
- 11+ years
- High school diploma or GED
- Driving
Experience Manager
Ulta Beauty, Inc. —Huntsville, AL
- Weekends as needed
- Cosmetology License
- Merchandising
- Data analysis skills
5d
Seasonal Recreational Aide- Madison Senior Center
City of Madison, AL —Madison, AL
- $13.13 - $14.49 an hour
- Extended hours
- CPR Certification
- Writing skills
- BLS Certification

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special events coordinator jobs near madison, al

SPECIAL EVENTS COORDINATOR

US Space & Rocket Center Education FDN -
Huntsville, AL

Quick Apply

Job Details

Full-time

Qualifications

Computer operation
Customer communication
Word processing
Computer literacy
Spreadsheets
Employee relationship building
Windows
High school diploma or GED
Desktop applications
Typing
Productivity software

Full Job Description

RESPONSIBILITIES

Essential Functions

Special Events Negotiations.

Conduct negotiations with clients and organizations regarding event specifications in a timely and courteous manner.
Maintain accurate and current special events calendar and ensure that calendar is distributed in an accurate and timely manner.
Ensure that special event schedules and activities involving other departments are established in conjunction with appropriate manager so as to optimize time, schedules, and space for all departments involved.
Ensure clients accounts are updated and accurate in Caterease Software, to include managing payments and logging payment info into Caterease
Meet or exceed the expectations of the Director of Food Service for developing contracts and ensuring that all contracts are completed in an accurate and timely manner.
Ensure timely and accurate collection of deposits and payments.
Prepare contracts for each Special Events customer and make sure that all appropriate internal and external parties sign these contracts; Ensure conditions of the contract are met both internally and externally, including the collection of deposits and payments from USSRC customers.

Organizing and Monitoring Special Events.

Attend special events to ensure that they are conducted in a manner that reflects the Mission, Vision, and Spirit of the USSRC.
Ensure that special events are in accordance with USSRC policies, procedures, and regulations.
Assist representatives from industrial, civic, and governmental agencies and organizations, as well as private individuals, with planning special functions in accordance with USSRC policies procedures and regulations.
Meet or exceed the expectations of the Director of Food Service for the accurate and timely completion of related tasks and assignments.

This position has the following special requirements:

Sitting for long periods of time (4-6hrs) behind desk.
Ability to stand for extended periods (up to 3 hours).
Walking, climbing (stairs) to access other departments.
Feeling, wrist movements, seeing, reading to operate computer terminal, office equipment, and handle various documents.
Talking and hearing to assist customers and employees in person and over the telephone.
This position involves working in a climate-controlled office environment. This position deals extensively with the public and with employees who interact with assigned area of responsibility. This position will involve some late-night closing.

Supervisory Responsibilities: Yes

Adheres to organizational policies and applicable laws
Instructs, coaches and encourages staff to support by action and example the mission and vision of the Center
Demonstrates good judgment within supervision of staff
Effectively monitors staff performance and offers appropriate coaching, counseling or supervision as required
Completes staff evaluations, documentation, etc., on time and effectively
Serves as an effective role model to staff by demonstrating exemplary work ethics

Travel Required: No

QUALIFICATIONS

Required Education and Experience:

High school or GED and 2 years formal education or technical training beyond the high school level.

Preferred Education and Experience:

Minimum of 2 years’ experience in contract negotiations, event planning or catering OR an equivalent combination of education and experience. Must be professional, detail oriented, and courteous. Must possess excellent verbal and written communication skills to interact effectively with guests and employees.

Other Requirements:

Computer Experience: Must be able to use a 101 key keyboard and possess knowledge of DOS and Windows based operating systems; including some basic associated software applications (i.e. word processing / spreadsheet).

General Requirements

Willingness to be open to learning and growing

Interpersonal skills to work as an integral part of a team

Appropriate interpersonal/personal boundaries

Maturity of judgment and behavior

Accepts full responsibility of their actions and how these may affect others

Adherence and participation in the Center’s Safety Program

Professional Standards

Understands and follows all policies & procedures

Maintains high standards for work areas and appearance, presents self in a highly professional manner to others and understands that honesty & ethics are essential

Ensures that excellent customer service is maintained with each customer

Maintains a positive attitude toward the position, the company and co-workers

Appreciates that promptness and attendance at work is a part of sustaining a professional relationship with the company

Teamwork Standards

Takes an interest and initiative in the development of the Department’s team

Maintains pleasant and professional relationships with co-workers & assists as needed

Remains positive about the team and facilitates an optimistic approach to resolution of issues

Maintains productive, effective and professional relationships with all departments

Eligibility Qualifications

Must be authorized to work in the United States.

WORK ENVIRONMENT

Environmental Factors

This role operates in a variety of settings, including office environments and on-site event venues. The position involves extended periods of standing and walking, coordination in crowded or active settings, and the ability to work both indoors and outdoors in varying weather conditions. The role may require lifting and transporting event materials and working under time-sensitive deadlines.

Expected Hours of Work:

40 hours per week. Must have flexible availability, including early mornings, evenings, weekends, and holidays.

DISCLAIMERS

The U.S. Space & Rocket Center is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, or veteran status.

Duties and Responsibilities May Change with or Without Notice

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Refine Your Search

special events coordinator jobs in madison, al

SPECIAL EVENTS COORDINATOR

Administrative Specialist, Office Manager

Logistics Coordinator

Recreation Coordinator

EDUCATION COORDINATOR (HUNTSVILLE, AL)

Local Programming Coordinator - Hartselle Parks & Recreation

Area Facilities Supervisor

Party Coordinator

High School Counselor - Alabama Connections Academy

Substitute Teacher/Aide 2026-2027

Resident Service Coordinator

K-8 School Counselor - Alabama Connections Academy

Operations Specialist

Store Manager

Seasonal Recreational Aide

Maritime Logistics Analyst

Children's Ministry Coordinator

Seasonal Camp Counselor

Experience Manager

Seasonal Recreational Aide- Madison Senior Center

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