Top 93 Accounts payable Jobs in Madison Wi

Part-Time Accounting & Administrative Assistant
Infinity High Purity Systems —Middleton, WI
- $25 - $30 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Paid time off
Quick Apply
3d
Accounting Assistant
T. Wall Enterprises Mgt, LLC —Middleton, WI
- $24 - $31 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Paid holidays
- Disability insurance
Quick Apply
Staff Accountant
The Bruce Company —Middleton, WI
- $65,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- Paid holidays
Quick Apply
6d
Executive Administrative Assistant
Bishops Bay Country Club —Middleton, WI
- $25 - $32 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Employee discount
- Flexible schedule
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Bookkeeper
CFS —Mount Horeb, WI
- $24 - $25 an hour
- Office
- Entry level
9h
Accounting Clerk Intermediate - Doyle - 1.0 FTE - 26-27 SY
Madison Metropolitan School District —Madison, WI
- $30.90 an hour
- Weekends as needed
- Bilingual
- Microsoft Word
- School experience
Accounts Payable Specialist
CSM Companies, Inc —Madison, WI
- Full-time
- Mid-level
- Office
- Finance
Quick Apply
Payroll & Benefits Specialist - Entry or Advanced
State of Wisconsin - Justice —Madison, WI
- $26.00 - $28.41 an hour
- Online Application
- Hybrid work
- Background check
- Research
- Office
- Paid holidays
- Health insurance
6d
Accounts Payable Accountant
Porchlight, Inc. —Madison, WI
- $26.50 an hour
- Full-time
- Research
- Mid-level
- Office
Quick Apply
2d
Accounts Payable Specialist Level TBD
ETC —Middleton, WI
- Mid-level
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
2d
Accounts Payable Analyst
Spectrum Brands —Middleton, WI
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
Quick Apply
2d
Accounting Specialist (AR/AP)
Magi Foods, LLC —Madison, WI
- $22 - $28 an hour
- Mid-level
- Office
- 3 years
Quick Apply
Transit Accountant 1 or 2
City of Madison, WI —Madison, WI
- $73,004.10 - $93,965.04 a year
- Full-time
- Office
- Finance
- Computer skills
- Paid training
- Commuter assistance
1d
Accounts Payable (AP) Specialist
JG Development —Madison, WI
- $21 - $26 an hour
- Part-time
- Background check
- Customer service
- Office
Quick Apply
Accounts Payable Clerk
SustainableHR —Madison, WI
- $25 - $31 an hour
- Temporary
- Research
- Mid-level
- Office
Quick Apply
Accounting Specialist
Tribe 9 Foods LLC —Madison, WI
- $60,000 - $70,000 a year
- Overtime
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Part-Time Accounting Admin
Geiger Realtors —Verona, WI
- $23 - $28 an hour
- Part-time
- Computer literacy
- QuickBooks
- Organizational skills
- Flexible schedule
Quick Apply
1d
Accounts Payable Specialist
AbleLight —Madison, WI
- Full-time
- Hybrid work
- Mid-level
- Office
- Microsoft Office
- Health savings account
- AD&D insurance
Quick Apply
Transit Accountant 1 or 2
State of Wisconsin - Local and Tribal Governments: City of Madison —Madison, WI
- $73,004.10 - $79,185.60 a year
- Online Application
- Office
- Finance
- 2 years
1d
AR/AP Supervisor
Facility Gateway Critical Services —Madison, WI
- $60,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Finance
- Paid holidays
- Health insurance
Quick Apply

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accounts payable jobs near madison wi

Part-Time Accounting & Administrative Assistant

Infinity High Purity Systems
Middleton, WI

Quick Apply

Job Details

Part-time
$25 - $30 an hour
3 days ago

Benefits

Paid holidays
Paid time off

Qualifications

Accounting systems
Communication with suppliers
Confidential information handling
Microsoft Outlook
Spreadsheets
Filing
Scanning
High school diploma or GED
Bachelor's degree
QuickBooks Online
QuickBooks
Data entry
Microsoft Teams
Purchasing
Construction administrative experience
Business management
Associate's degree

Full Job Description

Part-Time Accounting & Administrative Assistant

Infinity High Purity Systems, LLC is seeking an experienced, dependable, and highly organized Part-Time Accounting & Administrative Assistant to support our growing accounting and administrative workload.

This is a hands-on support position for someone who is comfortable working in a fast-paced environment where priorities may change from day to day. The primary focus will be accounting, accounts payable, purchasing, and project-related administrative support, with additional general office responsibilities as needed.

We are looking for someone who can come in with an existing understanding of QuickBooks and basic accounting processes, learn our specific procedures, and begin taking ownership of recurring tasks. Previous QuickBooks experience is required for this position.

For the right person, there is potential for this role to grow in hours and responsibility and potentially develop into a permanent full-time opportunity as the company continues to grow.

Responsibilities

Enter vendor bills and invoices into QuickBooks
Assist with accounts payable and general accounting data entry
Create, maintain, and track purchase orders
Assist with purchasing and procurement activities
Maintain purchasing and procurement logs
Track purchases and ensure receipts, invoices, purchase orders, and other supporting documentation are properly recorded
Match purchase orders, packing slips, invoices, and supporting documentation
Assist with vendor statement reconciliation
Follow up with vendors and employees regarding missing invoices, receipts, purchasing information, and other documentation
Maintain organized electronic and physical accounting records
Assist with project cost tracking and project-related accounting
Provide support with customer and project billing
Assist with progress billing documentation
Assist with gathering and organizing invoices, lien waivers, and other supporting documentation required for project billings
Assist with AIA billing and Schedule of Values (SOV) documentation when applicable
Assist with general spreadsheet maintenance, tracking, and data entry
Answer incoming telephone calls, take messages, and route inquiries appropriately
Assist with filing, scanning, document organization, and other general administrative duties
Provide support with miscellaneous accounting, purchasing, and office responsibilities as priorities arise

This position is intended to be flexible. Responsibilities may evolve based on workload and current company needs.

Required Qualifications

Previous hands-on QuickBooks experience is required
Previous bookkeeping, accounts payable, accounting assistant, or similar accounting experience
Working knowledge of basic accounting processes, including vendor bills, invoices, purchase orders, and accounts payable
Comfortable working with numbers and financial documentation
Strong attention to detail and accuracy
Strong organizational and follow-through skills
Ability to work independently after receiving direction
Ability to prioritize multiple responsibilities and adjust as priorities change
Comfortable communicating with vendors, employees, and other business contacts
Proficiency with Microsoft Excel, Outlook, Teams, and other Microsoft Office applications
Dependable, professional, and able to appropriately handle confidential financial and business information

Please note: We are happy to train the right candidate on our company-specific procedures and workflows; however, this position is not intended to provide basic QuickBooks training. Candidates should already be comfortable navigating and working within QuickBooks accounting software.

Preferred Experience

Experience in any of the following areas is a significant plus but is not required:

Construction or project accounting
Progress billing
AIA billing
Schedule of Values (SOV)
Construction contracts and project documentation
Lien waiver tracking and collection
Project cost tracking
Purchasing and procurement
QuickBooks Online

Candidates with prior experience supporting construction, mechanical contracting, project-based businesses, or similar environments are strongly encouraged to apply.

What We're Looking For

More than anything, we are looking for someone who is reliable, organized, resourceful, flexible, and willing to help wherever needed.

This is not a position where every day will look exactly the same. One day may be heavily focused on entering vendor invoices and reconciling purchasing records, while another may involve gathering project billing documentation, following up with vendors, answering phones, organizing records, or helping address another administrative priority.

The ideal person will be comfortable receiving direction, figuring things out, asking questions when necessary, and eventually taking ownership of recurring responsibilities without requiring constant oversight.

Position Details

Position: Part-Time Accounting & Administrative Assistant
Employment Status: Part-Time, Hourly / Non-Exempt
Compensation: $28.00–$30.00 per hour, depending on experience
Schedule: Less than 30 hours per week; specific schedule and weekly hours to be discussed based on availability and company needs
Location: Middleton, Wisconsin

Benefits & Time Off

This is a part-time position and is not eligible for Infinity High Purity Systems, LLC's full-time employee benefits package or paid time off (PTO).

Regular part-time employees are eligible for Company-paid holidays on a prorated basis in accordance with Company policy.

We understand that part-time employees may need time away from work for vacations, appointments, family obligations, and other personal needs. Unpaid time off may be requested with appropriate notice and approval in accordance with Company policy.

Opportunity for Growth

We are currently hiring this position on a part-time basis to provide immediate support to our accounting and administrative operations. As our needs continue to develop, there may be an opportunity for increased hours, expanded responsibilities, and/or transition into a permanent full-time position for the right individual.

We are looking for someone who can become a trusted member of our team and grow with the role as they become familiar with our company, projects, and processes.

Pay: $25.00 - $30.00 per hour

Education:

Associate (Preferred)

Experience:

QuickBooks Online: 1 year (Required)
Accounting: 3 years (Required)
Business management: 1 year (Preferred)
Purchasing: 1 year (Preferred)

Ability to Commute:

Middleton, WI 53562 (Required)

Work Location: In person

Quick Apply

Refine Your Search

accounts payable jobs in madison wi

Part-Time Accounting & Administrative Assistant

Accounting Assistant

Staff Accountant

Executive Administrative Assistant

Bookkeeper

Accounting Clerk Intermediate - Doyle - 1.0 FTE - 26-27 SY

Accounts Payable Specialist

Payroll & Benefits Specialist - Entry or Advanced

Accounts Payable Accountant

Accounts Payable Specialist Level TBD

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Accounting Specialist (AR/AP)

Transit Accountant 1 or 2

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Part-Time Accounting Admin

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Transit Accountant 1 or 2

AR/AP Supervisor

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